Coordinator Records Management and Registration

2 weeks ago

Coquitlam, Canada Providence Health Care Full time

**As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.**

Position Title: Coordinator Records Management and Registration and Lead ROI
Classification: Grid 9
Union: HSA
Salary Range: 33.13 to 41.43 Per Hour

Site: Forensics - **various locations in the Eastern part of the Lower Mainland (Records Management - Forensic)**

Providence Health Care provides health care services to patients and residents from British Columbia. We are driven by compassion and social justice, we are at the forefront of exceptional care and innovation. We strive to provide the best possible care experience to our patients, residents and families by enhancing engagement with them across all levels in the organization.

**JOB SUMMARY**:
Reporting to the Regional Manager (FPH), the Coordinator oversees and coordinates various services at designated HIM site(s) such as record and document processing, registration, reception, record completion and release of information. The position supervises and evaluates staff, coordinates and adjusts work assignments, provides direction and guidance on work issues and operational priorities, identifies opportunities for improvements in work processes, monitors budget, participates in and implements quality improvement activities and develops and implements policies and procedures and/or work standards.

The Coordinator is accountable for leading a team that is responsible for Release of Information processes and standards specific to the Health Information Management (HIM) service. The main responsibilities of the role include ensuring HIM manages personal health information in compliance with BC’s Freedom of Information and Protection of Privacy Act (the Act). This would include ensuring formal requests made for health information that could not be responded to through routine channels and formal requests made for amendment or correction of personal health information are processed in accordance with the Act. In addition, the role delivers education and awareness programs for personal health information privacy protection as required and in conjunction with Privacy Office policies and release of information (ROI); and develops and implements ROI policy and guidelines. Supports the privacy audit program for electronic health records supported by Health Information Management and participate in Privacy Impact assessments for HIM related projects and activities. The Coordinator \ provides guidance on issues, identifies opportunities for improvements in work processes,, participates in and implements quality improvement activities and develops and implements policies and procedures and/or work standards.

**QUALIFICATIONS**:
**Education**:
Graduation from a recognized Health Information Management program or related field plus five (5) years’ of recent, related experience in a large multi-site organization including two (2) years of supervisory experience or an equivalent combination of education, training and experience. Completion of the Information Access and Protection of Privacy Certificate Program is an asset. Canadian College of Health Information Management (CHIM) Certified.

**Skills And Abilities**:
Comprehensive knowledge of applicable privacy regulations and legislation and sound understanding of issues related to health information protection.
Demonstrated knowledge of health records management systems, policies and procedures.
Demonstrated ability to lead, plan, supervise and train others.
Demonstrated ability to communicate effectively both verbally and in writing.
Demonstrated ability to manage, plan, implement, organize and problem solve in a complex dynamic environment and across multiple sites.
Experience in assessing policies and procedures, interpreting legislation, formulating recommendations.
Experience in developing and promoting adult education materials and facilitating workshops.
Demonstrated ability to organize work and prioritize workload.
Demonstrated ability to work independently and in collaboration with others.
Demonstrated ability to function as a team member, motivator and facilitator.
Demonstrated ability to adjust to new and unexpected events and to deal with and/or guide others in the resolution of conflict issues.
Demonstrated ability to provide effective consultation.
Demonstrated physical ability to perform the duties of the job.

**Job Types**: Full-time, Permanent

**Salary**: $33.13-$41.43 per hour

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Did you graduate from a recognized Health Information Management program or related field plus five (5) years’ of recent, related e

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