Executive Assistant

3 weeks ago

Toronto, Canada Royal Bank of Canada Full time

**Come Work with Us**

At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.

Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that matters in the world, in an environment built on teamwork, service, responsibility, diversity, and integrity.

**Job Title**

Executive Assistant

**What is the opportunity?**

As an Executive Assistant/Office Manager, you will provide high-level executive support to the EVP & Chief Marketing Officer that involves confidential & high-level information. This is a diverse, hands-on role which requires professionalism, interpersonal skills, energy and attention to detail. You will provide administrative support for the day-to day office management.

**What will you do?**
- Provide executive administrative and operational support to the office of the EVP & CMO involves diversified and confidential handling of information that demands a high degree of accuracy
- Represent the department professionally and effectively when interfacing with external leaders and partners in the advertising, sports and entertainment sectors
- Manage executive calendars and complex schedules, including schedule changes and updates and travel arrangements
- Interact with the CEO & GE member offices on a regular basis ensuring their requirements are met quickly and efficiently
- Process invoices and expense reports in a timely fashion
- Examine and approve expense reports of senior management team on behalf of the EVP & Chief Marketing Officer ensuring charges adhere to RBC’s policy
- Act as a liaison with Corporate Real Estate with regards to office floor management
- Working with the Events team, provide administrative support for the yearly BMCC Conference as well as Bi-monthly BMCC One Team meetings and coordinating the Senior Management Team Strategic Planning Sessions
- Provide general oversight to ensure efficiency of office functions

**What do you need to succeed?**

**Must-have**
- Minimum of 10 years of related experience working with C-Level or Senior Executives (Vice President & above)
- Excellent verbal and written communication skills; strong proofreading and editing skills
- Excellent interpersonal skills, diplomacy, tact, positive can-do attitude Outstanding time management and proven ability to pivot/adjust to changing priorities
- Highly proficient in Outlook, Microsoft Office, including Word, Excel & PowerPoint

**Nice-to-have**
- A proactive, collaborative mindset and demonstrated capacity to work independently and within a team environment
- Good judgment and capable of acting independently and comfortable with some degree of ambiguity
- Ability to think beyond the task to the overall project objectives and improve processes, where possible
- Adaptability and openness to change

**What’s in it for you?**

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- Ability to make a difference and lasting impact
- Work in a dynamic, collaborative, progressive, and high-performing team
- Opportunities to take on progressively greater accountabilities

**Job Summary**

**Address**:
TORONTO, Ontario, Canada

**City**:
CAN-ON-TORONTO

**Country**:
Canada

**Work hours/week**:
37.5

**Employment Type**:
Full time

**Platform**:
Strategy and Administration

**Job Type**:
Regular

**Pay Type**:
Salaried

**Posted Date**:
2023-03-02-08:00

**Application Deadline**:
2023-03-09-08:00

**I**nclusion** and Equal Opportunity Employment**

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

**Join our Talent Community**

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