Bookkeeper/office Administrator/account Manager

4 weeks ago

Toronto, Canada CannDelta Inc. Full time

**Company Information**:
CannDelta Inc. is a rapidly growing, medium-sized professional services company, specializing in regulatory and scientific consulting for the cannabis and psychedelics industries. Based in Toronto, Ontario, our modern office is located in the heart of the financial district, steps away from the King Street subway station.

We pride ourselves on delivering premium services to our clients and maintaining a professional image in every aspect of our business. Our dress code is business casual/professional, reflecting our commitment to quality service and appearance.

At CannDelta, we foster a fun and engaging work culture, offering the excitement of a fast-growing startup with ample opportunities for growth. We are looking for talented and motivated individuals to join our team in-office, Monday to Friday, and contribute to the company’s continued success.

**Position Information**:

- **Job Title**: Bookkeeper, Administrator, Account Receivable
- **Department**: Admin
- **Location**: Downtown Toronto (in-office)
- **Reports To**: Chief Strategy Officer (CSO)
- **Job Level**: Administrator
- **Date Reviewed**: October 23, 2024

**Job Purpose**:
As the Bookkeeper & Administrator, you will be a vital part of the CannDelta team, supporting the operations, sales, and marketing departments. Your primary responsibilities will include managing day-to-day financial tasks such as accounts receivable, accounts payable, and payroll processing, as well as providing administrative support to the team. Experience in human resources, particularly employee onboarding, is a valuable asset for this role.

**Key Responsibilities**:

- Assist with daily office operations (8:45 AM - 5:15 PM, Monday-Friday)
- Record and categorize business transactions
- Prepare and send invoices, monitor accounts, and process payments using QuickBooks
- Manage accounts receivable and accounts payable, ensuring timely payment of supplier bills
- Provide high-quality client service and act as the primary contact for bookkeeping inquiries
- Offer clerical and administrative support as needed
- Organize executives’ schedules, calendars, and meeting room bookings
- Maintain office organization, including preparing meeting rooms and tidying common areas (e.g., kitchen, boardroom)
- Monitor inventory and order office supplies weekly

**Key Performance Indicators (KPIs)**:

- Timely and accurate invoicing
- Effective management of accounts receivable and payable

**Experience & Education Requirements**:

- Certificate required; an undergraduate degree is preferred
- Minimum of 1 year of bookkeeping experience
- Experience with QuickBooks is a strong asset
- Experience in office administration or human resources (especially payroll processing) is an asset

**Skills & Competencies**:

- High attention to detail and strong organizational skills
- Excellent time management and multitasking abilities
- Strong oral and written communication skills, including comfort speaking with clients
- Adaptability and willingness to learn new skills
- Discretion and professionalism in handling confidential information

**Why Work with Us**:

- Join a fun, energetic startup atmosphere with a collaborative and inclusive company culture
- Play a key role in a dynamic, fast-growing industry from day one
- Enjoy weekly social events and team celebrations every Friday afternoon
- Work in a vibrant office located in Toronto’s financial district, right on the subway line
- Be part of a forward-thinking company with ambitious growth goals

**Additional Information**: This is an in-office position, and remote or hybrid work options are not available.

**Please note that this is an in-office position required by the duties and responsibilities. Remote and hybrid opportunities cannot be considered for this role.**

Pay: $45,000.00-$50,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Toronto, ON M5C 1C4: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Please list any accounting software(s) that you are familiar with.

**Education**:

- AEC / DEP or Skilled Trade Certificate (required)

**Experience**:

- Account management: 1 year (preferred)
- Bookkeeping: 1 year (preferred)
- Human resources: 1 year (preferred)

Work Location: In person

Expected start date: 2024-11-04

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