Unit Coordinator

Six Nations Polytechnic (SNP) is a unique Indigenous Institute, recognized by community, government, and institutions of higher learning, as a Centre of Excellence for Indigenous Knowledge. SNP offers postsecondary, secondary, trades education and training. SNP has formal partnerships with nine publicly funded Ontario Universities and Colleges and collaborates with six Ontario-based Indigenous owned and controlled post-secondary Institutes.

**Function & Overview**

Under the supervision of the Unit Manager - University, the Unit Coordinator - University enhances program success, community engagement, Ogwehoweh language promotion and normalization, assists the teaching staff and students, and supports the overall unit in meeting deadlines and accomplishing regularly scheduled tasks throughout the year according to the Academic Calendar key dates. The Unit Coordinator
- University is required to perform all duties consistent with the governance values and operating policies of Six Nations Polytechnic (SNP) while fostering positive relations with staff, students, stakeholders, and the community; contributing to a culturally supportive teaching, learning and work environment consistent with Hodinǫshǫ:nih/Rotinonhson:ni values of Ga’nigohi:yo:/Kanikoriio (Respect and the Good Mind).

**Duties**

The duties of the Unit Coordinator - University include, without limitation:
**Community Engagement**
- Organizing community engagement events and language workshops;
- Tracking workshop registration and sharing lists of participants with other units such as the Registrar’s Office;
- Organizing teaching staff professional development workshops;
- Assisting with hosting language cafes for teaching staff and students to build a speaking community that is inclusive of all language learners;

**Program Planning, Delivery & Quality Assurance**
- Organizing and developing a language learning resource library;
- Assisting in the delivery of courses, workshops, and other events related to program administration;
- Assisting with the onboarding of new full-time staff and part-time teaching staff;
- Organizing room bookings and space planning for classes and workshops;
- Ensuring that all classes have Learning Management System (i.e., D2L/Brightspace) course shells and are set-up for course delivery;
- Distributing course outline templates to teaching staff and receiving the revised version back for review and approval prior to classes starting;
- Coordinating Instructor orientation and training including training on D2L and Microsoft for all teaching staff and as requested by teaching staff;
- Notifying Information Systems of a current list of teaching staff each year to update the distribution list;
- Helping teaching staff troubleshoot technology issues as needed;
- Supporting the 18-Month Program Plan for all program, course, and workshop offerings;
- Ordering textbooks, office supplies, and other learning resources as required;
- Generating syllabi templates for each scheduled course;
- Collecting and checking submitted syllabi for correct and complete formatting;
- Preparing contract drafts for hiring of teaching staff;
- Updating the university contacts list;
- Distributing and collecting mid-term and final course evaluations;
- Inputting data from the course evaluations into the review spreadsheet;
- Grades processing, including identification of students at risk of not progressing;
- Acting as exam proctor if needed;
- Archiving D2L shell courses;
- Collecting end-of-term documents from teaching staff, including attendance, course evaluations, copies of exams, grades, and coursework as required;
- Supporting the annual program review and other quality assurance processes which may include coordinating focus groups and documenting strategic recommendations that enhance language acquisition and/or program goals;
- In each term, facilitate Instructor and Teaching Assistant orientation sessions, onboarding new and welcoming back returning (contract) teaching staff; and update the Teaching Staff Handbook (Six Nations Campus);

**Communications & Records**
- Maintaining the Unit’s Microsoft Outlook calendar, consistent with black-out dates, key dates, project deadlines, holidays, and the Academic Calendar;
- Overseeing the Unit Almanac to keep the unit on track with its regularly scheduled deadlines;
- Answering all questions/enquiries externally and internally regarding University programs;
- Acting as payroll liaison for teaching staff as needed;
- Serving as liaison to other units including Registrar’s Office, student affairs, facilities, communications, reception, finance, and information systems;
- Managing meeting agendas and minutes;
- Overseeing the marketing strategy to ensure enrolment targets are being met and all marketing content is updated regularly;
- Sharing updates and events in staff meetings;
- Coordinating monthly unit meetings;
- Preparing cheque requisitions and purchase orders; entering data in