Election Assistant

3 weeks ago

Halifax, Canada Halifax Regional Municipality Full time

**Job Posting**

**Are you passionate about democracy and eager to play an important role in your community? Join the municipality’s Election Office, where you’ll have the opportunity to play a direct role in ensuring a fair, accessible and efficient 2024 Municipal and Conseil scolaire acadien provincial (CSAP) Election.**- **DUTIES & RESPONSIBILITIES**:

- Assists with office duties such as printing election materials, ordering and pick-up of materials, organizing technical supplies, transporting supplies to and from Election office, voting locations, and warehouse.
- Assists the Information Technology (IT) team with tracking supplies, equipment inventory, equipment set-up/take-down and participating in testing of equipment.
- Assists the Election Logistics Officer with warehousing and inventory of Election materials supplies.
- Assists with Election team with close-out activities such as completing inventory and storage of surplus supplies, disposal of documentation (shredding, etc.), organizing and cleanup of office space to original state.
- Assists with the assembly of secured and unsecured election material (ballot boxes, ballots, supplies, signage)
- Assists in the unpacking of ballot boxes and prepares election materials for inventory/storage/destruction in accordance with the Municipal Elections Act (MEA).
- Participates in review of the 2024 Election Project and assists with lessons learned documentation in preparation for 2028 Election Project.
- Assists the Election & Special Projects Manager with administrative needs supporting the Election (as needed).

**QUALIFICATIONS**
**Education & Experience**:

- Diploma in Business Administration or related field
- Two (2) years related experience in an administrative role.
- Experience in the use of current office technology and related software including but not limited to: Microsoft Office (Word, Outlook, Excel, and PowerPoint, Teams)
- Demonstrated experience in accurate record keeping.

**Technical/Job Specific Knowledge and Abilities**:

- Strong organizational skills
- Experience in the use of current office technology and related software including but not limited to: Microsoft Office (Word, Outlook, Excel, PowerPoint, and Teams)
- Strong verbal and written communication with a wide variety of audiences
- Ability to manage multiple tasks simultaneously, while maintaining high level of accuracy and attention to detail.
- Highly organized with ability to prioritize duties during periods of high volume and meet deadlines in a fast-paced environment.
- Working knowledge of the public sector (ideally, municipal government) is an asset.
- A valid Nova Scotia Driver’s license, safe driving record and reliable vehicle are required for this position (mileage will be paid in accordance with the approved Halifax Regional Municipality local travel policy).
- **Security Clearance Requirements**: Applicants may be required to complete an employment security screening check and have a clean drivers abstract.- **COMPETENCIES**: Valuing Diversity, Customer Service, Teamwork & Cooperation, Communications, Value & Ethics, Organizing & Planning
- **WORK STATUS**: Term full-time (up to November 2024)
- **HOURS OF WORK**: Monday-Friday, 8:30am - 4:30pm, 35 hours/week
- **SALARY**: Non-union level 2, $47,290 - $61,200 annually
- **WORK LOCATION**: 4th floor of Duke Tower (5251 Duke St, Halifax)
- **CLOSING DATE**: Applications will be received up to **11:59pm on May 26, 2024**

**Please note**: We thank all applicants for interest in this position. Only those applicants selected for interview/testing will be contacted.
- During recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in assessment process (such as interview/testing) and who require accommodation, should discuss their need with Recruiter when invited to the assessment process.
- (position # 78639998, 78639999)

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