File Auditor

2 weeks ago

Halifax, Canada Steele Collision Centre Full time

**Steele Collision is seeking a File Auditor for our Halifax, Nova Scotia Location**

The Collision Center File Auditor will be responsible for managing the front end of the Collision Center Business and the paperwork process. This includes building and maintaining a good relationship with our staff, customers and insurance companies. You will be responsible for daily administrative duties, completing the required accounting functions and providing accurate reporting information.

**Responsibilities include but are not limited to**:

- Receive RO files opened by CSR
- Check Audatek for new assignments, print and call and put on work board
- Review production schedule throughout the day with the CSR, Body Shop Manager and the Assistant Body Shop Manager
- Update Arms rental system
- Review and maintain a clean open repair order listing
- Accurately book all Bodymen and Painters time on the repair order, daily
- Keep in constant contact with the CSR to contact the customer on vehicle progress
- As jobs are completed confirm updated mileage, and all information is present. Begin to close RO. Print customer copy and advise CSR to contact customer
- As jobs are completed, pass to Estimator for final photos
- Submit supplements for credit or additional parts or any missing items on DRP’s
- Close RO’s on completed vehicles
- Submit RO to final and scan and attach all documents as required by each insurance company
- Communicate to CSR what payment is due from the customer at vehicle pick up
- Print weekly time cards for Bodymen and painters for review and given to Body Shop Manager for approval
- Submit payroll information to accounting on a bi-weekly basis
- Code payments received on account
- Review accounts receivable schedule and ensure payments are made as quickly as possible
- Complete monthly reconciliations relating to Collision Center, including parts and sublets
- Assist with appointment booking with the co-ordination of the Body Shop Manager and the Assistant Body Shop Manager
- Ensure safety policies and procedures are adhered to
- Maintain workstation in a clean and orderly appearance
- Help to build and maintain positive moral with the Collision Staff
- Other duties and tasks as assigned by management

**Requirements**:

- Collision experience is an asset
- Knowledge of basic payable/receivable accounting principles
- Knowledge of MS Office and Excel
- Problem-solving skills and the ability to make the necessary decisions
- Excellent communication, presentation, and organizational skills are essential
- Able to work efficiently as a part of a team as well as independently
- Able to work well under pressure and meet set deadlines
- Attention to detail in all areas of work
- Other reasonable duties and responsibilities as assigned

**Why Steele Auto?**
- Competitive compensation package with flexible health and dental plans
- Virtual healthcare and mental health/wellness support programs
- Employee and Family Assistance Program
- Industry-leading company matches RRSP program
- Competitive wages
- Opportunities for career growth and advancement
- A safe, inclusive, and dynamic work environment

Steele Auto Group is committed to providing the Best Customer Buying Experience and solidifying ourselves as the “Trusted Destination of Choice for Everything Auto” for employees and customers alike.

Steele Auto Group is an Equal Opportunity Employer, and we commit to a fair, inclusive opportunity to apply. Diversity fuels our desire to be your trusted destination for everything auto. Our commitment to inclusion drives us forward every day.

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