Accounts Payable Administrator

3 weeks ago

Halifax, Canada Metro Community Housing Association Full time

Job Summary:
The Accounts Payable Administrator is responsible for managing all activities associated with the Residential Services (RST) & Supported Apartment Services (SAS) payments, AP invoices, and allotments in a timely and accurate manner.

Duties/Responsibilities:

- Receive and code invoices from suppliers and code travel claims from MCHA staff.
- Review invoices and travel claims against MCHA policy.
- Enter all invoices and travel claims accurately into Sage 300 Accounts Payable, and conduct checks against the statements, investigate outstanding and duplicated entries or discrepancies.
- Reconcile vendor statements and resolve payment issues for Vendors and Staff.
- Process weekly, bi-weekly, and monthly cheques and EFT runs for vendor and client payments.
- Maintain records and compile necessary AP information for annual year end Audit.
- Review and reconcile VISA statements and receipts and follow up on any outstanding transactions.
- Receive the invoices.
- Validate the invoices, supporting documents, and ensure that proper approval is in place.
- Post the invoices into SAGE.
- Monitor the due dates of each of the invoices.
- Process the weekly payment run of due invoices for the week through EFT or cheques.
- Reconcile supplier’s statement of account and investigate any discrepancies.
- Answer queries from the suppliers and resolve any payment issues.
- Receive employee’s reimbursement forms such as travel claims, payment requests and petty cash replenishment.
- Validate the supporting documents and ensure that proper approval is in place.
- Code the transactions and post into SAGE.
- Process the payment to employees as per the weekly schedule.
- Process the payment to clients such as P50, comforts and clothing.
- Process the monthly rental payment of the houses and offices.
- Receiving the request for VISA and Avion credit card cancellation, limit increase/decrease and new credit card issuance.
- Manage the credit card requests through RBC online platform.
- Track the list of active credit cardholders and ensure that inactive cards are cancelled.
- Coordinate with RBC for any issues with the credit cards.
- Run the weekly transaction reports of the credit cards and send out to the credit cardholders for validation.
- Validate the supporting documentations submitted by the credit cardholders for their card transactions.
- Maintain the monthly spreadsheet of all the visa and avion credit card transactions.
- Post the credit card transactions and payments into SAGE.
- Maintain and organize the proper filing of AP transactions for annual audit.
- Preparation of working papers, schedules and reports related to AP.
- Coordinate with the external auditor for queries related to AP
- Preparation of reports as requested.
- Investigating discrepancies with transaction postings highlighted by the supervisors.
- Account reconciliation
- Ad hoc requests

**Education**:
Post-secondary education in accounting at the college or university level or equivalent work experience in accounting

3-5 years’ experience focused on full process accounts payable

**Salary**: $43,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Accounts payable: 1 year (required)

Ability to Commute:

- Halifax, NS B3L 2C2 (required)

Work Location: In person

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