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Office Coordinator

1 month ago

Mississauga, Canada Osmow's Full time

**Why Join Us?**
- Competitive compensation, group benefits, RRSP contributions, and vacation time.
- In-house gaming room, company events, etc.
- A flexible working environment fostering a healthy work-life balance.
- A dynamic and inclusive culture encouraging your authenticity at work.
- Supportive team fostering professional growth and development.
- Opportunity for meaningful and impactful work and projects.
- Engagement in community volunteering activities.

**Job Summary**:
The Receptionist / Office Coordinator role aims to efficiently manage office operations, supporting multiple departments with various tasks:

- Handling mail sorting, calls, guest greeting, kitchen / bathroom stocking, dishwasher management, and ensuring orderly meeting rooms.
- Managing schedules, boardrooms, and sending regular reminders.
- Arranging agendas, travel plans, appointments, etc.
- Overseeing correspondence, updating lists & databases, and IT/Phone setups for new hires.
- Organizing celebrations, office equipment maintenance, database management, maintaining office cleanliness, and security systems.
- Supporting meetings, managing filing systems, handling inquiries/complaints, document submissions and general building maintenance including HVAC.
- Respond in an efficient & timely manner to customer inquiries & complaints.
- Assisting departments, aiding project coordination, and managing office-related issues.
- Coordinating staff activities, overseeing record-keeping, ensuring data security, and implementing operational changes.
- Maintain office supplies and ordering.
- Ad hoc duties as assigned.

**Qualifications**:

- 4+ years' experience in a similar role.
- Proven administrative/office management experience.
- Strong organizational and multitasking skills and attention to details.
- Excellent communication and interpersonal skills.
- Proficiency in clerical tasks, detail-oriented, MS Office Suite proficiency, and a positive attitude.

**Application Details**:
We are committed to providing accessible employment practices, in compliance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Applicants are asked to make accommodation requests and we will make every effort to ensure that accommodation requests are met throughout the recruitment process.

**Skills**: Required
- Interpersonal
- Communication

Preferred
- Collaborating
- Written Communication
- Attention to Detail

**Behaviors**: Preferred
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Enthusiastic: Shows intense and eager enjoyment and interest

**Motivations**: Preferred
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

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