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Administrative Assistant

1 month ago

Halifax, Canada Legendary Hospitality Full time

Our **People** make us
- Our **Passion** Drives us
- Our **Products** Define us

**Position Type**: Part-time, Contract

**Duration of Contract**:6 months

**Employment Type**: Part-time, weekend days (Saturday & Sunday)

**Salary**: Commensurate with experience

**About Legendary Hospitality Group**

Legendary Hospitality Group consists of Durty Nelly’s Authentic Irish Pub, Stubborn Goat Gastropub, the Beer Garden, Salt Yard Social, Antojo Tacos + Tequila and our newest addition Sketti & Ball Co. Located in the heart of Downtown Halifax we have been serving up legendary hospitality experiences since 2008.

**Our Mission**
To create a Legendary Hospitality experience that broadens visitors’ perceptions of Nova Scotian food and drink, earns repeated business from local clientele all while serving as ambassadors to Nova Scotia.

**Our Vision**

To be the best hospitality group in the world

**Our Values**

1. Committed team of exceptional employees

2. Treating everyone with dignity and respect

3. Supporting local at every opportunity

4. Continuously striving for improvement

5. Delivering superior quality and consistency

**Job Summary**

**Key Responsibilities**
- Aid in producing and distributing correspondence, letters, faxes, and forms to managers/ venues
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system, both digital and manual
- Order office supplies
- Handle multiple projects
- Prepare and monitor invoices
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies, and verifying receipt of supplies
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Cover the reception desk when required
- Handle sensitive information in a confidential manner
- Coordinate office procedures
- Assist in photocopying and printing out documents on behalf of other colleagues
- Provide polite and professional communication
- Conduct data entry

**Note**

This position is office based at the Legendary Hospitality Group Head Office.

**Required Qualifications**
- Excellent communication and interpersonal skills.
- A high level of confidentiality and professionalism, as demanded by access to sensitive information.
- Strong organizational skills and demonstrated ability to adapt, prioritize and handle multiple priorities.
- Proficiency in Microsoft Office including Word, Outlook, Excel, and PowerPoint, Google Workspace, including Google Docs, Google Sheets, and Google Drive.

**Assets**
- 2 years Administrative experience an asset
- Experience with payroll related administration an asset

**Job Competencies**
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication

**Job Types**: Part-time, Fixed term contract
Contract length: 6 months

Pay: From $20.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Every Weekend

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person