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Office and Deals Administrator

4 weeks ago

Brampton, Canada Sutton Group - Realty Experts Inc. Full time

Reception duties - answer telephones, confirm appointments, greet clients/ walk-ins, input messages using Quick Office Commander (internal paging system) 2. Broker Load - input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into Quick Office Commander (QOC) 3. Offers - preparation of offers, amendments, waivers and other related forms/ documents 4. Supplies - maintenance of photocopier and related supplies, maintenance of office supplies, Keys - responsible for the maintenance of Courtesy keys 8. Other duties as assigned.

As well as:

- Processing transactions into Broker Wolf program
- Effectively communicate with agents about their transactions
- Calculate commissions for real estate transactions
- Invoicing lawyers and co-operating brokerages for commission
- Corresponding with lawyers, co-op brokerages, and lawyers about transactions
- Finalize and pay out using Broker Wolf
- Effectively manage and adhere to the systems in the deals department to assist with the growth of the company
- Other duties as assigned

Qualifications:

- Minimum high school education, with a preference to college level courses/ diploma
- Working knowledge of MS Office Suite (Word and Excel)
- Deal secretary experience minimum 1 year
- Working knowledge of Publisher and PowerPoint
- Ability to multi-task and excellent communication skills are must
- Excellent organisation & time management skills
- Superior customer service skills, including excellent telephone manner

**Job Types**: Full-time, Permanent

Work remotely:

- No

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person