Office Manager

3 weeks ago

Toronto, Canada Vistar Media Full time

About the role:
We are looking for a proactive and organized Office Assistant to support our growing office in Toronto If you are a self-starter with a positive attitude and a willingness to learn, we'd love to hear from you. Join our team and help us keep our office running smoothly

**What you'll do**:

- Be the face of Vistar, acting as gatekeeper and receptionist to the Toronto office (i.e., greet guests, notify the team of guest arrival, monitor the main phone line, and direct messages accordingly, field all deliveries and shipments.)
- Act as primary staff point-of-contact for office-related inquiries, including office access needs, conference room reservation conflicts, shipping requests, etc.
- Manage the ordering of all catering for office functions, meetings, and events, and the setup and clear down of such events.
- Coordinate with facilities management to ensure a comfortable, clean, and safe work environment.
- Manage office supply inventory and ordering.
- Oversee office tidiness and organization, including but not limited to restocking office supplies and snacks, storing excess equipment, conference room cleanliness, maintaining video conference system, etc.
- Responsible for providing set-up support and help for new hires, including arranging office furniture, equipment, supplies, ID cards, etc.
- In conjunction with Finance, record office purchases and expenses via expense management system.
- Assist People Ops leads with events that promote company culture and recognize milestone achievements, including happy hours and birthdays.
- Execute special projects as requested and assist in departmental tasks as needed.

**What experience we're looking for**:

- 1+ year of experience as an office manager or office assistant.
- Experience working in a fast-paced, dynamic environment
- Excellent communication, prioritization, time management, and organizational skills
- Attention to detail and problem-solving skills

**Who you are**:

- Proactive and driven, with a strong work ethic
- A problem solver with strong critical thinking skills
- Possessing excellent communication, collaboration, and interpersonal skills
- High accountability and self-awareness

**What we offer**:

- Flexible, fun start-up environment and culture
- Private Health Benefits (Dental included)
- RRSP contribution + matching
- An approachable and accessible C-Suite
- Unlimited PTO (after 2 weeks of PTO) and Summer Fridays
- Life Insurance, Short term & Long term disability
- Company-wide and team-specific entertainment budgets for both in-person and virtual team building
- Life Insurance, Short term & Long term disability
- Other voluntary plans

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