Administrative Specialist

7 days ago

Nepean, Canada YMCA-YWCA of the Nation Capital Region Full time

**Overview**

As one of the largest charitable community service organizations in Canada, the YMCA of the National Capital Region responds to critical social needs in the community and works to provide lasting solutions. Serving thousands of people across our region annually, we are a leader and valued partner in creating a vibrant and healthy community where everyone belongs and can reach their full potential. This position requires a commitment to the Y mission and core values of responsibility, honesty, caring, respect, and inclusion, which form the foundation of all Y programs and services.

**Working for the Y**

Are you looking to use your skills and unique gifts to make a real difference in your community? The YMCA of the National Capital Region is a great workplace committed to diversity, equity, and inclusion, where different backgrounds, experiences, and identities are appreciated and celebrated. The YMCA provides hundreds of employees with meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. We recognize the contributions of our staff through innovative practices, great benefits, and growth opportunities. Whether you are starting out in your career or a seasoned professional, you will find many exciting opportunities to achieve your personal and career goals. Some of the benefits of working for the Y include:
**What we offer**

At the Y, you will be part of a vibrant and diverse network of people whose shared vision is to change lives and make our communities home to the healthiest children, teens, adults, and families.

**Our competitive wage and benefit package include**:

- Free YMCA gym membership;
- Discounted Y program fees (including health & fitness programs, child care, and camps);
- Access to our YMCA Employee and Family Assistance Program (EFAP) including free, immediate, confidential assistance and counselling for you and your family members for mental and physical health, and financial advice, among other 12 suites of services;
- Health and Dental Insurance;
- Long-term Disability and Life Insurance;
- Access to our Canadian YMCA Retirement Fund pension plan;
- Up to 25 vacation days per year including two float days, and one birthday vacation;
- Maternity leave benefits for up to 18 months.
- _Some benefits may vary based on employment terms_

**What do you offer?**

The Administrative Specialist will work as part of the team that provides employment services to Ontarians with a focus on immigrants and newcomers to Canada. Reporting to the Director and Senior Director, the Administrative Specialist is responsible for the collection and entry of client data for Employment Ontario Services programming. As part of a team, they will assist in meeting the strategic achievement of all desired outcomes and targets by supporting Case Manager with administrative tasks. The Administrative Specialist will be responsible for the execution of any monitors (1, 3, 6, and 12 months) communications with served EO Streamed A and B clients. The position will also support data collection to supplement monthly reporting on program outcomes. Those duties are the collection and entry of specific required documents such as pay stubs and other sensitive information into Case flow for employment verification.

**Some of the tasks of this position include**:

- Collecting sensitive client information.
- Monitoring information submitted in client files to ensure accuracy and consistency.
- Completing extensive data entry into the Ministry database and Caseflow database.
- Supporting Case Managers and Retention Specialists with data entry for various tasks.
- Assisting with inbound telephone requires and walk-in traffic.
- Providing information and referral services to meet customer needs, and handles inquiries regarding the YMCA and local community programs and services.
- Providing outbound telephone services, such as liaising with employers and participants, gathering information, and tracking outcomes.
- Maintaining complete files and data management system.
- Maintaining accurate activity records and participant information and compiling regular statistical reports for the Program, Association, and Funders.

**What qualifications and abilities are we looking for?**

At the YMCA of the National Capital Region, we strive to ensure our employees are a fit based on their strengths, interests, and future goals.

**Education**
- Post-secondary degree or diploma in a related field

**Language**
- Fluent in English and French, oral and written is an asset

**Experience, Skills and Abilities**
- Related experience might include: Administration, Data Entry, Teaching and Training Adults Certification, Diploma or Developmental Services Worker Diploma
- Experience in administration, information and referral service, needs assessment and employment services
- Experience with diverse individuals and employers in an employment context
- Advanced computer s

  • Warranty Administrator

    2 weeks ago

    Nepean, Canada Dow Honda Full time

    Warranty Administrator and Internal Delivery Specialist The primary responsibility of the Warranty Administrator is to ensure that warranty repairs are carried out to the highest standards of quality, processing claims in a timely and efficient manner. As the Internal Delivery Specialist, you are responsible for creating, coordinating, and closing internal...

  • Accounts Receivable Specialist

    2 weeks ago

    Nepean, Canada Morin Supply Full time

    **Accounts Receivable Specialist** **Reports** **To** Accounting Manager **Summary** The Accounts Receivable (AR) Specialist is directly responsible for performing data entry and related duties in posting accounts receivable transactions and payments. This includes maintaining AR ledgers, credit balances, and resolving account irregularities. The AR...

  • Security Administrator

    4 weeks ago

    Nepean, Canada Versaterm Full time

    Salary: **Who We Are** For more than 40 years, Versaterm Public Safety has defined the future of public safety software, delivering success to agencies, large and small, with an end-to-end ecosystem of solutions from community engagement to case closure. Versaterm's dedication to public safety is demonstrated by an unwavering commitment to customer...

  • Dental Administrator

    7 days ago

    Nepean, Canada 123Dentist Full time

    The team at **Barrhaven Dental Care** located in **Nepean, Ontario **are looking for a passionate, hard-working **Dental Administrator **on a part-time basis. The ideal Dental Administrator for our team enjoys working collaboratively with others and behind the scenes to organize, implement systems and structure and ensure the practice runs...

  • Intake and Outreach Specialist

    2 weeks ago

    Nepean, Canada CVE Inc. Full time

    **POSITION: Intake and Outreach Specialist** **Company Profile**: CVE Inc. Career and Vocational Evaluation has been providing unparalleled services to the disability community, employers, insurance providers, worker compensation boards, and government ministries since 1993. We specialize in providing employment, disability and claims management services...

  • Intake and Outreach Specialist

    1 day ago

    Nepean, Canada CVE Inc. Full time

    **POSITION: Intake and Outreach Specialist** **Company Profile**: CVE Inc. Career and Vocational Evaluation has been providing unparalleled services to the disability community, employers, insurance providers, worker compensation boards, and government ministries since 1993. We specialize in providing employment, disability and claims management services...

  • Operations and Support Specialist

    1 week ago

    Nepean, Canada Trico Packaging and Print Solutions Full time

    **Summary**: The Operations Support Specialist will provide front end support for our Sales Executives and manage projects through operations. The Operations Support Specialist will be the key stakeholder for gathering information from the Sales team and massaging the information to ensure all deliverables are met for the customers expectations throughout...

  • HR Specialist

    3 weeks ago

    Nepean, Canada Leisure Days RV Group Full time

    Leisure Days RV Group is the 4th largest RV dealership group in North America, and largest RV Dealership group in Canada with over 36 dealerships in 5 provinces - British Columbia, Ontario, Nova Scotia, New Brunswick, and Quebec. Headquartered in Ottawa, the Leisure Days RV Group was started in 2003 when it opened RV Canada. Operating in five provinces the...

  • Technical Support Specialist

    1 week ago

    Nepean, Canada 4Point Solutions Full time

    **About Us** 4Point Solutions is a specialized Adobe partner providing Adobe Experience Manager solutions to its enterprise clients. We specialize in enterprise solutions around document management, mobile forms, workflows and workspaces, and online web portals. **The Role** **Key Responsibilities**: - Provides first-line support to customers as...

  • Quality Control Specialist

    7 days ago

    Nepean, Canada YMCA-YWCA of the Nation Capital Region Full time

    **Overview** As one of the largest charitable community service organizations in Canada, the YMCA of the National Capital Region responds to critical social needs in the community and works to provide lasting solutions. Serving thousands of people across our region annually, we are a leader and valued partner in creating a vibrant and healthy community...

  • Labour Relations Officer

    1 week ago

    Nepean, Canada Ontario Nurses' Association Full time

    **Location: Kingston or Ottawa, ON Canada** **Type: Permanent Full-time** **Group/Grade: Bargaining Unit/Officer** **Grade Rate: $107,570.66 (start)** **Date: November 14, 2024** The Ontario Nurses’ Association (ONA) is Canada’s largest nurses’ union. We are powered by our members — 68,000 nurses and health-care professionals, and 18,000 nursing...

  • Employment Counsellor

    3 weeks ago

    Nepean, Canada CVE Inc. Full time

    **Company Profile**: **CVE Inc. Career and Vocational Evaluation **has been providing unparalleled services to the disability community, employers, insurance providers, worker compensation boards, and government ministries since 1993. We specialize in providing employment, disability and claims management services necessary to improve function, overcome...

  • Employment Counsellor

    2 weeks ago

    Nepean, Canada CVE Inc. Full time

    **Company Profile**: **CVE Inc. Career and Vocational Evaluation **has been providing unparalleled services to the disability community, employers, insurance providers, worker compensation boards, and government ministries since 1993. We specialize in providing employment, disability and claims management services necessary to improve function, overcome...

  • Centre Sales

    4 weeks ago

    Nepean, Canada Scholars Barrhaven Full time

    **Job description** Scholars of Barrhaven is seeking a passionate and enthusiastic Centre Sales and Admin Coordinator to join our team. If you are looking for a challenging and rewarding work environment, we want to hear from you! - A post-secondary education - An ability to provide quality customer service that exceeds client expectations - Successful...

  • Centre Sales

    4 weeks ago

    Nepean, Canada Scholars Barrhaven Full time

    **Job description** Scholars of Barrhaven is seeking a passionate and enthusiastic Centre Sales and Admin Coordinator to join our team. If you are looking for a challenging and rewarding work environment, we want to hear from you! - A post-secondary education - An ability to provide quality customer service that exceeds client expectations - Successful...

  • Centre Sales

    2 weeks ago

    Nepean, Canada Scholars Barrhaven Full time

    **Job description** Scholars of Barrhaven is seeking a passionate and enthusiastic Centre Sales and Admin Coordinator to join our team. If you are looking for a challenging and rewarding work environment, we want to hear from you! - A post-secondary education - An ability to provide quality customer service that exceeds client expectations - Successful...

  • Employment Counsellor

    2 weeks ago

    Nepean, Canada CVE Inc. Full time

    **Company Profile**: **CVE Inc. Career and Vocational Evaluation **has been providing unparalleled services to the disability community, employers, insurance providers, worker compensation boards, and government ministries since 1993. We specialize in providing employment, disability and claims management services necessary to improve function, overcome...

  • Labour Relations Officer

    2 weeks ago

    Nepean, Canada Ontario Nurses' Association Full time

    **Location: Ottawa, ON Canada** **Type: Permanent Full-time** **Group/Grade: Bargaining Unit/Officer** **Grade Rate: $107,570.66 (start)** **Date: January 7, 2025** The Ontario Nurses’ Association (ONA) is Canada’s largest nurses’ union. We are powered by our members — 68,000 nurses and health-care professionals, and 18,000 nursing student...

  • Head Chef

    1 week ago

    Nepean, Canada Deleite's Ottawa Full time

    Durée de l'emploi: Permanent - Langue de travail: Bilingue - Heures de travail: 30 to 37.5 hours per week - Education: - Expérience: **Education**: - Bachelor's degree - Hospitality administration/management, general - Marketing, other **Asset languages**: - Spanish; Castilian **Work site environment**: - Noisy - Odours - Hot - Cold/refrigerated -...

  • Office Manager

    3 weeks ago

    Nepean, Canada QM&E Engineering Inc. Full time

    **About us** QM&E Engineering has built a reputation as a reliable mechanical and electrical engineering (M&E) firm specializing in residential, commercial, government and institutional building systems in Ontario and Quebec. Our specialists work as trusted partners with architects, developers - large and small, property managers and contractors to define...