Reception & Bookings Coordinator

2 weeks ago

Vancouver, Canada UBC Full time

Staff - Union

Job Category
CUPE 2950

Job Profile
CUPE 2950 Salaried - Front Counter 2 (Gr3)

Job Title
Reception & Bookings Coordinator

Department
Business Operations and Outreach | Museum of Anthropology

Compensation Range
$4,208.00 - $4,316.00 CAD Monthly

Posting End Date
May 15, 2024

**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Museum Front Counter Receptionist and Bookings Coordinator is the first point of contact for all incoming calls, queries and visitors to the administration offices at the Museum and is responsible for providing accurate and detailed information in a professional and timely manner. This position is responsible for booking educational programmes, guided tours and self-guided visits for outside groups, as well as internal events and programmes. This position must be familiar with Museum policies and procedures and be able to interpret these to a variety of people including staff, volunteers, students, visitors, First Nations and other community members, teachers, university, business, and government representatives, etc. In addition, this position oversees all room and space bookings and is also involved in the ongoing administrative activities of the museum.

Organizational Status
This position reports directly to the Assistant Director, Administration and works with other Museum staff, volunteers, and students, as well as the public, and others who contact or have business with the Museum, both internal and external to UBC. This position also schedules student guides for tours. This position works independently under general supervision.

Work Performed

This position is the first point of contact for the Museum of Anthropology administrative offices and serves as the central knowledgeable contact person for general MOA information.

**General Front Counter Responsibilities**:
Learns, identifies, and interprets Museum policies and procedures in order to answer in-person and written inquiries.
Receives all walk-in visitors and responds to inquiries appropriately.
Provides daily and weekly bookings information to Admissions, Security, Café, Custodial, and Volunteer Information Desk departments.
Creates and maintains weekly calendar of MOA s programming, and provides copies to staff & front line departments.
Participates as a member of the Health & Safety committee, and checks and maintains first-aid supply.
Oversees and maintains classroom and space bookings for Oral History Language Lab, Community Lounge and other meeting spaces for staff, volunteers, external and special groups.
Organizes and maintains the efficient management of incoming and outgoing mail, courier shipments, and notifies recipients accordingly.
Updates and keeps track of MOA staff contact/phone lists and distributes as necessary.
Monitors and orders office supplies as necessary and maintains the photocopy/store room tidy and organized.
Assists MOA staff with general reception-type duties (mail-outs etc.).
Maintains reception area so that it is tidy and organized.
Processes credit card payments for in-person transactions.
Provides back-up and lunch coverage on the admissions desk and shop sales floor as needed.

**School Bookings**:
Works with the Curator of Education at the beginning of each school year to determine the school programmes schedule from September through June.
Communicates directly with educators informing them on programme content, and offers suggestions based on enquiries. Provides information on costs, and availability.
Responsible for all logistics of reserving, booking and confirming programmes and sending programme preparation materials to educators.
Ensures MOA instructors and staff are aware of bookings, responds to any conflicts that arise from bookings, and receives educator's feedback on education programmes.
Routinely meets with Curator of Education to coordinate special events such as the Coastal First Nations Dance Festival school performances, and the Vancouver School Board First People's Festival.
Provides planning, registration and logístical support for special festivals.
Manages the loan of artifact kits to schools including monitoring of kits, keeping records of loans, and submitting invoice requests to Financial Assistant.

Tour Bookings and Self-guided Visits

Responds to inquiries regarding visit content, cost, and availability.
Books groups into available times, and sends confirmations.
Schedules student guide(s) to host tour groups or arranges for MOA staff to lead tour.
Directs feedback on guided or self-guided v

  • Reception & Bookings Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Front Counter 2 (Gr3)Job TitleReception & Bookings CoordinatorDepartmentBusiness Operations and Outreach | Museum of AnthropologyCompensation Range$4, $4,316.00 CAD MonthlyPosting End DateMay 15, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date...

  • Reception & Bookings Coordinator

    2 weeks ago

    Vancouver, Canada The University of British Columbia Full time

    Job SummaryThe Museum Front Counter Receptionist and Bookings Coordinator is the first point of contact for all incoming calls, queries and visitors to the administration offices at the Museum and is responsible for providing accurate and detailed information in a professional and timely manner. This position is responsible for booking educational...

  • Financial Processing and Reception Assistant

    4 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Financial Proc. Spec 4 (Gr5) Job Title Financial Processing and Reception Assistant Department Finance Support | Department Mechanical Engineering | Faculty of Applied Science Compensation Range $3,762.00 - $3,955.00 CAD Monthly Posting End Date March 29, 2023 Note:...

  • Registration/booking Clerk

    3 weeks ago

    Vancouver, Canada PHSA Full time

    **Registration/Booking Clerk, [Department]** [Location - either BC Children's Hospital or BC Women's Hospital + Health Centre] Vancouver, BC **_ As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021._** The Registration/Booking Clerk performs a variety of clerical and...

  • Pt Sales Reception

    4 weeks ago

    Vancouver, Canada Southside Nissan Full time

    **Looking for a great opportunity to work in Canada’s largest Automotive Group? Join the Family today, the Dilawri Lifestyle is waiting for you!** *** **Southside Nissan **is currently looking to fill a position of a part-time **Sales **Receptionist** **ESSENTIAL DUTIES**: - Switchboard Operator: Answer all incoming phone calls in a professional,...

  • Operating Room

    4 weeks ago

    Vancouver, Canada Providence Healthcare Full time

    Article Flag: Mandatory Vaccination Please Note: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...

  • Operating Room

    3 weeks ago

    Vancouver, Canada Providence Healthcare Full time

    **Article Flag: Mandatory Vaccination Please Note**: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...

  • Facility Booking Clerk

    7 days ago

    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:40595 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...

  • Booking System Clerk

    7 days ago

    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:39727 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...

  • Registration/booking Clerk, Ambulatory Clinic

    5 days ago

    Vancouver, Canada PHSA Full time

    **Registration/Booking Clerk, Ambulatory Clinic** BC Women’s Hospital + Health Centre Vancouver, BC The Registration/Booking Clerk performs a variety of clerical and patient related activities including scheduling and booking of patient appointments, processing of referrals; performing reception, admitting and patient registration duties; and...

  • Registration/booking Clerk, Allergy Clinic

    7 days ago

    Vancouver, Canada PHSA Full time

    **Registration/Booking Clerk, Allergy Clinic** BC Children's Hospital Vancouver, BC The Registration/Booking Clerk performs a variety of clerical and patient related activities including scheduling and booking of patient appointments, processing of referrals; performing reception, admitting and patient registration duties; and maintaining databases,...

  • Registration/booking Clerk, Respiratory Clinic

    7 days ago

    Vancouver, Canada PHSA Full time

    **Registration/Booking Clerk, Respiratory Clinic** BC Children's Hospital Vancouver, BC The Registration/Booking Clerk performs a variety of clerical and patient related activities including scheduling and booking of patient appointments, processing of referrals; performing reception, admitting and patient registration duties; and maintaining databases,...

  • Office Manager and Student Services Coordinator

    4 weeks ago

    Vancouver, Canada Eton College Canada Full time

    _**Office Manager and Student Services Coordinator**_ **Eton College** **Eton College is located at 333 Terminal Ave in Vancouver, B.C.** **We are currently looking for an **Office Manager and Student Services Officer for our expanding location. **The role of Office Manager and Student Services Officer is a customer-service role that represents the first...

  • Or Patient Services Booking Clerk

    3 days ago

    Vancouver, Canada PHSA Full time

    **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Operating Room (OR) Patient...

  • Veterinary Reception, Client Care, Cats Only Animal Hospital

    2 weeks ago

    Vancouver, Canada VCA Canada Full time

    JOB DESCRIPTION Veterinary Reception, Client Care Location: Vancouver, BC Fixed-term full-time position Cats Only Animal Hospital is currently welcoming a full-time Veterinary Reception, Client Care to join our team. This is an exceptional opportunity for an organized, motivated, and empathetic individual to join us in a very important...

  • Office Coordinator

    4 weeks ago

    Vancouver, Canada UBC Properties Trust Full time

    **The Company** UBC Properties Trust (UBCPT) was established in 1988 to build financial legacy and create innovative spaces for learning and living. We develop, service and lease residential land at UBC to create communities and build UBC’s endowment for future generations. We construct and manage rental properties to provide residential, retail and...

  • Office Coordinator

    1 week ago

    West Vancouver, Canada Aboriginal Housing Management Association Full time

    Reporting to the Executive Assistant, the Office Coordinator's role is to provide Reception, Administrative Support, and Office Coordination for the office. The position also provides administrative and clerical support to the Executive Leadership Team (ELT) as needed. To be successful in this position, the candidate must be team-oriented; ideally, you're...

  • Office Coordinator

    1 week ago

    West Vancouver, Canada Aboriginal Housing Management Association Full time

    Reporting to the Executive Assistant, the Office Coordinator's role is to provide Reception, Administrative Support, and Office Coordination for the office. The position also provides administrative and clerical support to the Executive Leadership Team (ELT) as needed. To be successful in this position, the candidate must be team-oriented; ideally, you're...

  • Office Coordinator

    1 week ago

    West Vancouver, Canada Aboriginal Housing Management Association Full time

    Reporting to the Executive Assistant, the Office Coordinator's role is to provide Reception, Administrative Support, and Office Coordination for the office. The position also provides administrative and clerical support to the Executive Leadership Team (ELT) as needed. To be successful in this position, the candidate must be team-oriented; ideally, you're...

  • Event Coordinator

    2 weeks ago

    Vancouver, Canada St. John's School Society Full time

    St. John’s School is seeking a qualified and experienced Event Coordinator. The Event Coordinator supports the mission and objectives of St. John’s School by playing a key role in building community spirit and creating a welcoming atmosphere for visitors. The Event Coordinator provides top-notch event planning, execution and hosting. The role also acts...