Business Manager

7 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 14 Months**

The Waterloo Engineering Society is a representative body on behalf of approximately 9000 students, whose goal is to enrich the lives of the undergraduate engineering students outside of their academic commitments, as well as to provide student input to the academic directions of the faculty and University where appropriate. The society is composed of an elected student executive team, and approximately 50 commissioners and directors who are responsible for providing representation, events and services for engineering students. The Waterloo Engineering Society Business Manager is responsible for the general management of the Engineering Society including administration, financial management and staff liaison. This position is crucial to maintain financial and service-related credibility and continuity for the Society from term to term. As such, this position involves providing guidance to the executive on issues surrounding the Society’s goals and expectations. The Business Manager is designated by the Engineering Society Constitution as a non-voting Director on the Board of Directors, providing direction regarding strategic review and planning of the organization. The Business Manager is accountable to the on stream society President.

**Responsibilities**:
Financial Administration
- Develops and maintains detailed operating budgets for General, Coffee and Donut Shop (C&D), A- and B- Society accounts, as well as managing the financials of the Engineering Society’s Sponsorship program
- Responsible for the preparation and oversight of the annual audit of the Society by the Waterloo Undergraduate Student Association (WUSA), and responds to findings of external auditors and fee administration
- Maintains clear, transparent communication with the student body regarding funding allocations and procedures

Oversees Operations of the two Engineering Society Coffee and Donut Shops (C&Ds)
- Manages the staff cycle of recruitment, evaluation, promotion, and retention of staff
- Accountable for the financial success of the C&Ds, and cash and inventory control
- Strategic planning of the C&D including continuously developing menu and forecasting and planning for major capital expenditures and upgrades
- Maintains inventory and appropriate price levels on the point of sale (POS) back end
- Facilitates all major ordering and receiving from suppliers
- Sets operations and business targets for staff

Oversees operations of RigidWare
- Manages the staff cycle of recruitment, and retention of staff
- Manages all procurement and requests for stock and the tool loan program
- Liaises with Print and Retail Solutions and Sedra Student Design Center to coordinate operations and initiatives, training
- Sets operations and business targets for staff

Oversees Operations of the Engineering Society Office
- Promotes efficient day-to-day operations of all units by providing advice and support to Executive and staff
- Manages the staff cycle of recruitment, evaluation, promotion and retention of staff
- Ensures Society follows all Health and Safety and Food Safety policies and procedures as outlined by WUSA, the Occupational Health and Safety Act of Ontario, and the University of Waterloo

Advisement and Support
- Advises and supports the executive team in the strategic development, implementation, and oversight of services and programs in support of the Society’s mission, values, vision, and long range plan
- Identifies and provides information about emerging and ongoing situations and monitors or follows up on these situations as required
- Advises on the feasibility and implications of implementing Executive, Council, Board, and members ideas, initiatives, and decisions
- Contributes to project management and contract negotiation where applicable for efficient implementation of initiatives

Qualifications:

- Bachelor’s degree in a discipline related to business administration or finance is an asset or equivalent combination of education and experience
- 5-10 years of progressive experience in a senior management role. Demonstrated experience in financial management and human resources management is necessary. Experience in information technology management, retail and hospitality management, marketing management, and project management will be considered assets
- Must possess strong client service focus and sensitivity to diversity
- Exceptional organizational skills with the proven ability to work on multiple projects with competing demands
- Demonstrated aptitude for successfully working in a team-oriented environment
- Demonstrated sound judgement, tact, discretion and professional integrity
- Exceptional interpersonal and communication skills
- Proven problem-solving abilities, conflict management skills
- Working knowledge of and a familiarity with the University of Waterloo and collegial processes and policies an asset
- Intermediate to advanced knowledge of Microsoft Office including O

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