Academic Coordinator

2 weeks ago

Toronto, Canada English Path Full time

**Reports to**:Global Head of Academics

**Business Function/ Sub-Business Function**:Academic & Administration

**About English Path**:
**Vision**:
To change lives through education that makes a fundamental difference to living standards and access to learning.

**Role Purpose**:
Main responsibilities are to manage all aspects of academic provision at EP Toronto with the support of the GHoA. This includes but is not limited to; ELT course design and implementation; providing continued academic support and guidance to EP students and day-to-day management and training of EP EFL Teachers. You will be responsible for the recruitment of EFL teachers for cover and new classes as required and be in charge of the day to day running of academic department. The following section outlines a more detailed description of the duties of this post.

**Role and Responsibilities**:
**Academic**:

- Providing support, assistance, and training to teaching staff on a range of different teaching strategies and effective classroom management strategies to meet the needs of a large range of learning styles.
- Providing continued academic support and guidance to students including tutorials and study clinics; ensures the tutorials take place and are followed through by their teacher in a systematic way; offering every support to the student in his/her academic aims. Ensures that feedback from the tutorial sessions is disseminated to all relevant parties in a timely manner.
- Coordinates placement, progress and exit testing.
- Assisting with planning, preparing, and delivering student induction sessions and Directing interns if you need support.
- Support other departments as needed e.g., cooperate with the sales team etc., represent and promote the department favourably at every opportunity as directed.
- Oversees Library and Computer Suite: offering provision of digital and physical self-study materials to students after class. Develops self-access materials including reference materials, library books and offers advice on using materials to improve students’ English language.
- Resources development: ordering materials which are appropriate to the teachers’ and students’ needs on year-round courses. Meet publishing representatives as necessary.
- Liaises with Exams centres to help co-ordinate examination entries and certificates.
- Liaises with Accommodation staff and other administrative staff on students’ pastoral care, where necessary.
- May be asked to deputise for the GHoA and other Academic Managers/Coordinators in their absence as necessary.
- Attends conferences and training days, mutually agreed upon with the GHoA.
- Meets with ad hoc walk-in enquiries/prospective students to check levels/discuss courses as required.
- Regularly check that classrooms have sufficient furniture, displays, heating, air conditioning and all technology is working.
- Ensures teachers are up to date with administrative procedures including registers and progress reporting. Ensures teachers produce Weekly Plans and Records of Work and that these are filed and referred to systematically to avoid repetition of work.
- Arranges teaching cover when teachers are absent from work; ensuring that teachers have instructions available on what is to be taught in their absence using the Record of Work. Briefs the cover teacher accurately to ensure students have continuity of class content.
- Carries out classroom teaching when required, according to number of enrolments at the school and projects being undertaken.
- Maintains class averages at optimal levels with support of the CLASS student management system by forecasting numbers.
- Writing and maintaining teacher handbook for EP Toronto.
- Developing lesson materials, workbooks, syllabus design and tests.
- Updating existing material and contributing to the ongoing innovative process of development of new programmes.
- Gain an understanding of accreditation requirements and assist when necessary for standardisation across all centres.
- Responsible for the timetabling and allocation of teachers to classes/courses.
- Ensuring the centre runs smoothly, providing administrative and / or academic support to the centre staff as needed.
- Liaises with other EP language centres to assist with the student progression, as appropriate.

**Administration responsibilities**:

- Adding student holidays on CLASS
- Ammending/shortening/extending courses on CLASS as necessary
- Conducting and minuting weekly EP teacher meeting
- Weekly creation and updating of registers
- Overseeing certificate creation

**Teacher Training**
- Leading the academic department’s CPD programme in relation to classroom methodology and best practice regarding teaching

**Recruitment**:

- Hiring of EFL teachers with support of Recruitment and HR officer
- Assist in updating and controlling our database of staff
- Keeping up to date with teacher availability for cover
- Teacher inductions

The post holder will carry out any other

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