Administrative Assistant

3 weeks ago

Ottawa, Canada Queensway Carleton Hospital Full time

**General Posting Information**

**POSITION**:

- Administrative Assistant**DEPARTMENT**:

- Patient and Family Advisory Council / Patient Ombudsman**CONDITIONS**:

- Part-time (0.60 FTE)**HOURS**:

- Approximately 45.0 hrs Bi-weekly Hours**SHIFTS**:

- Days- 7.5 Hours per shift- (Subject to change)**WAGE RANGE**:

- SCALE MINIMUM MAXIMUM- NONU $27.47/hr $32.94/hr**RESPONSIBILITIES**:

- Provide effective and efficient administrative support and clerical services to the Patient and Family Advisory Council and to the Patient Ombudsman. This may include a variety of assigned duties including but is not limited to preparing and distributing documents, scheduling and coordinating meetings, managing office supplies, and providing support to other Social Work personnel as required.
- Ensure material required to committees & meetings are identified and provided to the teams.
- Assist in the development of reports/presentations including the development of illustrations (graphics) to support concepts.
- Format all reports/presentations using professional report writing standards as guidelines including ensuring the accuracy of spelling, grammar and other structural elements.
- Organize education and other events including scheduling, booking rooms, arranging catering, ordering and setting up audiovisual equipment.
- Assist in data collection related to techincal reports.
- Demonstrate the QCH values of respect,collaboration, accountabilty and innovation.

**REQUIREMENTS**:

- Undergraduate degree in Business Administration and 2 years experience in a health care setting.
- Or Office or Business Administration certificate/diploma from a recognized college program and 3 years experience in a health care setting.
- Or in lieu of formal education, 5 years of Administrative Assistant experience of which 2 years are in a health care setting.
- Ability to work as part of a team, to interrelate with all levels of staff in a professional manner, to work with mínimal supervision to multitask, and continually prioritize duties.
- Excellent interpersonal, communication (oral and written), and organizational skills.
- Profeciency in the use of Microsoft Office suite including Word, Excel, Outlook, Power Point, and Access is essential.
- Proven ability to work with data collection, produce reports and spreadsheets.

**Please note that according to the Ontario Health and Queensway Carleton Hospital Vaccination Policy, all applicants must be fully vaccinated unless they can provide the proof of a valid medical contraindication or exemption on the basis of protected grounds under the Ontario Human Rights Code in order to be considered for any staff or volunteer opportunities. Upon hiring, applicants must provide the proof of either government issued documentation proving they have been fully vaccinated, or present supporting documentation of a valid medical contraindication or exemption under Ontario Human Rights Code.**
- Thank you for your continued interest in Queensway Carleton Hospital. We deeply value and celebrate the principles of equity, diversity, inclusion, and belonging, as they are integral to the enrichment of our work environment. We believe that by fostering an inclusive and diverse community, we can achieve our mission of providing exceptional healthcare services to all individuals with compassion and respect. We encourage applicants from all backgrounds to apply. We welcome those who would contribute to the further diversification of our organization including, but not limited to women, racial or ethnic minorities, First Nations, Inuit, and Métis peoples, persons with Disabilities, and 2SLGBTQI+ communities._

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