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Executive Assistant/office Manager
2 weeks ago
Job Summary:
**Duties**:
- Provide administrative support, including managing calendars, scheduling meetings, fielding client calls
- Prepare and edit documents and reports
- Maintain office supplies inventory and place orders as needed
- Greet visitors and direct them to the appropriate person or department
- Manage front desk operations, including answering phones and directing calls
- Perform general clerical duties such as photocopying, scanning, and filing
- Assist with data entry and record keeping
- Coordinate office events and meetings
- Ensure office policies and procedures are followed
- Assist with sales and sending out job quotes to clients
- Manage CRM and oversee invoicing system
Qualifications:
- Proven experience as an executive assistant or office manager
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to run new CRM
- Familiarity with DocuSign or similar electronic signature software
- Strong phone system skills with excellent phone etiquette
- Excellent typing and data entry skills
- Strong organizational and time management abilities
- Attention to detail and problem-solving skills
- Ability to maintain confidentiality of sensitive information
Note: This is a paid position.
Pay: $55,000.00-$60,000.00 per year
**Benefits**:
- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- Vision care
- Work from home
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
**Education**:
- Secondary School (preferred)
Work Location: Hybrid remote in Waterloo, ON N2V 1B4
Expected start date: 2024-05-20
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