Corporate Records Systems Analyst, One-year Term

5 months ago

Nepean, Canada Ottawa-Carleton District School Board Full time

The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:
Corporate Records Systems Analyst

Full-time, One-Year Term Assignment

Monday - Friday, 35 hours per week

**Union Exempt Level 4**: $61,500 - $72,400 per annum

Under the direction of the Team Manager, Corporate Records, the Corporate Records Systems Analyst is responsible for the District’s electronic content management system (ECM) and forms module; liaises with internal clients to define projects that automate business processes, create and/or route electronic records; provide assistance to staff in the analysis and documentation of automation requirements; directs forms to the ECM repository, develops business processes and workflows associated with records, provides access rights, and applies security to the electronic systems.

The Analyst has the highest level of access to all District-wide information and is responsible for ensuring the security of and access control to the information. This position is the primary contact person to ensure timely access to one of the District’s most critical assets, its corporate records.

**Qualifications**:
University degree or Community College diploma in Computer Systems Technology or related field of study, and 3-5 years related experience, including 1-2 years’ experience working in an enterprise content management environment.

Required technical expertise in order to map business processes, design complex workflows and manage a system-wide enterprise content management and business process automation platform, provide technical assistance, and training to users; and analyze, identify, troubleshoot, and find resolutions to technical problems.

Application of CSS and Javascript for coding and scripting.

Industry recognized certifications such as records and information management certification or Laserfiche Certified Professional are considered assets.

Knowledge of records and information management theories, principles and practices with classification schemes and retention/disposition schedules.

Knowledge of relevant Board policies and procedures, Board organizational structure, administrative and school business cycles and their significance..

Knowledge of the Municipal Freedom of Information and Protection of Privacy Act..

Ability to work under pressure and meet unanticipated deadlines.

Respects and adheres to the confidentiality of all District-wide information and records.

Application Process

Applications will be considered in accordance with the Union Exempt Employee Handbook.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER

Personal information is

collected pursuant to the Education Act and will be used to determine the

eligibility for employment with the OCDSB. Questions about this collection

should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean,

Ontario K2H 6L3

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