Program Assistant

5 days ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Continuing Studies- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 27 February 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,360.00 - $4,495.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- PB8- Hours of Work- Monday to Friday, 8:30 am - 4:30 pm- Start Date- 3/1/2024- End Date- 12/31/2024- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**_* This position is eligible for a Hybrid Work Arrangement and a Modified Work Schedule*_**
- Job SummaryReporting to the Manager, Homestay, English Language Centre (ELC), the Program Assistant (Assistant) initiates and performs a variety of administrative tasks supporting the Homestay Program. The Assistant works closely with and receives guidance from the Homestay Coordinators. The Assistant must also work independently and possess an excellent understanding of the English Language Centre, the Division and the University policies and procedures.

Working with the Manager, Academic and ELC Curriculum Coordinators, the Assistant provides support to the ELC Academic unit by assisting with provisions of teaching/learning resources, managing the library database, inventory control, ordering books and materials.

The Assistant responds to a broad range of queries from staff, students, English language instructors, host families and many outside stakeholders.
- Job Requirements**Experience**:
This position requires a level of education, training, and experience equivalent to 3 years’ experience working within a comparable environment.

Preference will be given to applicants with:

- Knowledge of UVic policies, procedures and regulations regarding students;
- Knowledge of UVic systems, including DCS’ Student Information System (OASIS), Brightspace, FAST and Banner

Equivalent combinations of education and experience may be considered.

Knowledge, Skills and Abilities:

- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Basic understanding of accounting principles;
- Office Administration skills - managing processes, tracking resources, calendaring, purchasing supplies;
- Detail oriented, accurate and organized;
- Understanding Freedom of Information and Privacy Protection
- Ability to work under pressure in a fast-paced environment
- Ability to use good judgment, resourcefulness, diplomacy, sensitivity and discretion while managing workflow;
- Ability to provide exceptional customer-service;
- Ability to communicate effectively including cross-cultural communication
- Ability to develop and maintain positive relationships;
- Proficient with Microsoft Office, Word, Outlook, Excel, PowerPoint;
- Ability to take initiative and to problem-solve.
- Aptitude for technology

Competencies
- Focus on Quality-continuously monitor the quality of work, and where possible, identify opportunities to update systems, spaces, processes and policies to maximize efficiency and improve how things are done.
- Remain Agile-adapt to changing business needs, conditions, and work responsibilities. Develop Partnerships-identify ways to promote collaboration, partnership and cross-divisional activities that share knowledge and pool resources to get things done.We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

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