Administrative Assistant, Office of The Chief Pilot

8 months ago


Dorval, Canada Air Transat Full time

Company Description
**Be part of the journey**

Our vision is to be the most loved airline of our customers and our team.

Open-mindedness, well-being of our team, focus on what makes a difference and, above all, a healthy dose of fun enable us to achieve great things every day, such as becoming the first international tour operator to obtain Travelife certification for our commitment to sustainable tourism. We have also won the title of world's best leisure airline several times over. And that's just the beginning.

Want to join us? As soon as you're hired, you'll enjoy travel privileges to discover the world. You'll also have the opportunity to work in a modern, inspiring environment.

**Job Description**:
Within the Air Transat Chief Pilot's team, the Administrative Assistant plays a crucial role in ensuring the smoothness of communication, information management, and high-level administrative support.
- Actively support the Chief Pilot, Base Managers, and Chief Technical Pilot in their administrative tasks and communications.
- Manage and prioritize the team's shared mailboxes.
- Ensure the taking, organizing, and distribution of meeting minutes.
- Oversee internal document management and maintain up-to-date procedures.
- Work closely with other members of the administration team regarding any pilot-related queries.
- Manage access to internal systems.
- Organize and coordinate events.
- Write, revise, and translate documents in French and English.
- Develop and adapt work procedures to optimize team efficiency.

**Qualifications**:

- Technical diploma in office administration or equivalent.
- Familiarity with recent technologies, including Teams, Office, and cloud computing.
- Experience in aviation, mainly with flight operations.
- Previous experience in an administrative role supporting management.
- Proactivity, autonomy, and the ability to prioritize tasks in a fast-paced environment.
- Strong written and verbal communication skills in both French and English.
- Team spirit and ability to collaborate with various stakeholders.

Additional Information

**Employment Equity


  • Operations Coordinator

    7 months ago


    Dorval, Canada Innotech-Execaire Aviation Group Full time

    It’s an exciting time at Innotech-Execaire Aviation Group. For more than 50 years, we have provided a full range of services for business and commercial aviation customers. IEAG is also a leading provider of aviation and technical support solutions with its full-service aircraft sales, management & charter group, aircraft maintenance, inspection, and...

  • Operations Coordinator

    7 months ago


    Dorval, Canada Innotech-Execaire Aviation Group Full time

    It’s an exciting time at Innotech-Execaire Aviation Group. For more than 50 years, we have provided a full range of services for business and commercial aviation customers. IEAG is also a leading provider of aviation and technical support solutions with its full-service aircraft sales, management & charter group, aircraft maintenance, inspection, and...


  • Dorval, Canada IMP Group Full time

    **Operations Coordinator and Regulatory Compliance** It’s an exciting time at Innotech-Execaire Aviation Group. For more than 50 years, we have provided a full range of services for business and commercial aviation customers. Today, we are transforming and growing to meet the demand of OEMs, business aviation customers and airlines. We are a premier...

  • Pilot, Captain

    7 months ago


    Dorval, Canada Bombardier Full time

    **Why join us?**: As the leading manufacturer of business aircraft, Bombardier is renowned for designing, manufacturing, and servicing world-class aircraft that elevate the client experience. Bombardier has been successful in setting the highest standards because we are a people-centric business that fosters passion, diversity and authenticity. Prioritizing...

  • Pilot, Captain

    4 months ago


    Dorval, Canada Bombardier Full time

    **Why join us?**: As the leading manufacturer of business aircraft, Bombardier is renowned for designing, manufacturing, and servicing world-class aircraft that elevate the client experience. Bombardier has been successful in setting the highest standards because we are a people-centric business that fosters passion, diversity and authenticity. Prioritizing...

  • Pilot, Captain

    4 months ago


    Dorval, Canada Bombardier Full time

    When applicable, Bombardier promotes flexible and hybrid work policies._ **Why join us?**: At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it...

  • Pilot, Captain

    5 months ago


    Dorval, Canada Bombardier Full time

    When applicable, Bombardier promotes flexible and hybrid work policies._ **Why join us?**: At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it...

  • Pilot, Captain

    4 months ago


    Dorval, Canada Bombardier Full time

    When applicable, Bombardier promotes flexible and hybrid work policies._ **Why join us?**: At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it...


  • Dorval, Canada Air Canada Full time

    **Description** **Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.** Reporting to the Manager Block and RAP Administration the Crew Resource Planning Analyst manager will...

  • Pilot, Captain

    4 weeks ago


    Dorval, Canada Bombardier Full time

    _When applicable, Bombardier promotes flexible and hybrid work policies._ **Why join us?**: At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it...

  • Pilot, Captain

    2 months ago


    Dorval, Canada Bombardier Full time

    When applicable, Bombardier promotes flexible and hybrid work policies._ **Why join us?**: At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it...

  • Pilote, Capitaine

    4 weeks ago


    Dorval, Canada Bombardier Full time

    div>En fonction du poste, Bombardier offre des politiques de travail flexibles et hybrides.Chez Bombardier, nous concevons, construisons, modifions et entretenons les avions les plus performants du monde pour les individus, les entreprises, les gouvernements et les entités militaires les plus avisés. Chaque jour, vous faites partie d’une équipe qui...


  • Dorval, Quebec, Canada Bombardier Transportation GmbH Full time

    Job OverviewWe are seeking a highly skilled Chief Compliance Officer to join our team at Bombardier Transportation GmbH. This is a temporary 12-month position that offers the opportunity to work with a leading aircraft manufacturer and contribute to the development of our global sales operations.ResponsibilitiesReporting directly to the Director Ethics and...


  • Dorval, Canada Air Transat Full time

    Description de l'entreprise **Faites partie du voyage!** Notre mission, c’est d’être la compagnie aérienne préférée de notre clientèle et de notre équipe. L’ouverture d’esprit, le souci des autres, l’intelligence au travail et surtout une bonne dose de plaisir nous permettent chaque jour d’accomplir de grandes choses, comme devenir le...


  • Dorval, Canada Assante Wealth Management Ltd Full time

    Assante Wealth Management, one of the largest Canadian investment and wealth management firms, is currently looking for a personable and passionate administrative assistant. **Responsibilities**: - Process paperwork/on line documents to open new client accounts. - General bookkeeping. - Organize, manage and update client files. - Data entry for internal...

  • Pilote, Capitaine

    2 months ago


    Dorval, Canada Bombardier Full time

    En fonction du poste, Bombardier offre des politiques de travail flexibles et hybrides. **Pourquoi vous joindre à nous ?**: Chez Bombardier, nous concevons, construisons, modifions et entretenons les avions les plus performants du monde pour les individus, les entreprises, les gouvernements et les entités militaires les plus avisés. Nous réussissons à...


  • Dorval, Canada AirSprint Private Aviation Full time

    **Reporting to**: Respective Chief Pilot **Location**: Toronto (CYYZ) and Montreal (CYUL) **Work Schedule**: 14/14, 16/12, 18/10 (Pilot schedule options) **The big picture**: Have your career take off with us! As a Pilot at AirSprint, you are responsible for ensuring the safe and efficient operation of AirSprint aircraft throughout the Americas, Hawaii,...


  • Dorval, Canada Assante Wealth Management Ltd Full time

    Assante Wealth Management, one of the largest Canadian investment and wealth management firms, is currently looking for a personable and passionate administrative assistant. **Responsibilities**: - Process paperwork/on line documents to open new client accounts. - General bookkeeping. - Organize, manage and update client files. - Data entry for internal...

  • Office Assistant

    9 hours ago


    Dorval, Canada Choose The Fresh One Full time

    We are an online grocery store offering delivery to Montreal and surrounding area. This is the perfect summer job for students! **Responsibilities**: - Assist with administrative tasks such as filing invoices. - Help organize customer orders - Any other help needed in the office No previous experience is required. Must have good written and speaking...

  • Pilote, Capitaine

    5 days ago


    Dorval, Canada Bombardier Transportation GmbH Full time

    p>Lieu de travail: Dorval, Québec, CA, H4S 2A3En fonction du poste, Bombardier offre des politiques de travail flexibles et hybrides.Chez Bombardier, nous concevons, construisons, modifions et entretenons les avions les plus performants du monde. p>Nos avantages sociauxNous proposons un programme d'avantages sociaux complet et compétitif, qui comprend...