Administrative Coordinator and Advisor

2 weeks ago

Waterloo, Canada University of Waterloo Full time

Overview:
The Administrative Coordinator and Advisor, Undergraduate Studies, organizes and administers academic services for the French Studies undergraduate program and provides advice and support to undergraduate students, including enhancing student success. The position provides bilingual (French and English) administrative support to the Associate Chair, UG Studies, and general support to faculty and sessional instructors in the Department.

**Responsibilities**:
Advises Undergraduate students in French Studies - majors, minors and enrollees from all uWaterloo Faculties in consultation with the Associate Chair UG Studies as appropriate:

- Advises students about course and program/plan/specialization selection, exam regulations, academic deadlines and other issues in accordance with University policy
- Approves student permissions, including course overrides and plan modifications
- Advises students with unusual or complex questions, or with questions about academic content as appropriate
- Assists with Academic Progression reports and Recommendations to Graduate
- Assists with petitions, student grades and academic appeals
- Refers students to on campus resources as appropriate
- Manages co-op work term submissions, grading, monitoring and awards
- Consults with advisors in other academic units regarding students of mutual interest
- Monitors enrolment reserves, enrolment capacity and student course override requests for French courses, develops reserves for specific courses as needed

Serves as department timetable representative for the French Studies UG and Graduate program:

- Collects and summarizes department teaching constraints for the Chairs approval
- Submits timetable for UG and Grad courses each term in consultation with the Chair
- Determines reserve and selection needs
- Resolves scheduling conflicts affecting enrolment
- Identifies potential course conflicts within French Studies and with other departments
- Reviews final undergraduate course schedule for accuracy and meeting department needs
- Coordinates final exam scheduling with Registrars’ Office each term

Serves as department calendar representative for the French Studies UG program in consultation with the Associate Chair, UG Studies:

- Communicates and consults with other academic units to solicit feedback about proposed changes
- Compiles course and plan changes for submission to the Undergraduate Calendar
- Prepares submissions for UG Affairs Group
- Reviews all course and plan content in the UG calendar prior to publication.

Assists with French Studies undergraduate student engagement:

- Maintains active communication with students using a wide range of communication modalities
- Prepares texts and maintains undergraduate program pages on the French Studies website
- Participates or leads in planning various student focused departmental events
- Provides advice and support to members of the Cercle Français (the French Club) as needed
- Serves as liaison to the department’s alumni; organizes alumni events in co-operation with Arts Advancement
- Provides Department Chair with nominations and final selections for departmental awards
- Oversees the planning and execution of department events which may include Convocation receptions, student awards ceremonies, Campus Day/Open House, and others

Provides administrative support to the Third Year Away Program Coordinators and academic support to undergraduate students participating in the program:

- Advises students on matter such as course selection, transfer credits, and exchange program requirements
- Assists with the organization of the exchange program
- Assists with the logístical details of the trip

Provides general administrative support including the following:

- Identifies problems in the UG program administration and recommends improvements to the Chair and Associate Chair as appropriate
- Answers faculty questions regarding UG and department policies and procedures
- Collaborates with department administrators to provide orientation for new sessional instructors
- Prepares data and statistical reports as required for the Chair and Associate Chair, drawing on departmental, Faculty, and institutional data
- Manages periodic internal and external undergraduate program reviews in co-operation with the Associate Chair, Undergraduate Studies and Department Chair
- Maintains grades and final exams for sessional instructors at the end of their contract
- Responds to requests from the Examinations and Academic Standings Committee for course grades (from current and previous instructors) for student appeals
- Maintains department records of current students and graduates, including confidential correspondence
- Manages Incomplete grade agreement process
- Manages TA and faculty evaluations for French Studies courses
- Manages the posting of UG course syllabi on the French Studies website, making sure they meet Accessibility requirements
- Prepares the agenda for French

  • Administrative Coordinator and Advisor

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Coordinator and Advisor, Undergraduate Studies, advises undergraduate students in the School of Accounting and Finance (SAF) by providing academic advising and counselling to all students taking AFM courses as well as applicants within the admissions process. The incumbent works closely with the Student Experience staff and the...

  • Administrative Coordinator and Advisor

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 18 months** The Administrative Coordinator and Advisor, Undergraduate Studies, advises undergraduate students in the School of Accounting and Finance (SAF) by providing academic advising and counselling to all students taking AFM courses as well as applicants within the admissions process. The incumbent works closely with the Student...

  • Administrative Coordinator and Advisor

    5 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 18 months** The Administrative Coordinator and Advisor, Undergraduate Studies, advises undergraduate students in the School of Accounting and Finance (SAF) by providing academic advising and counselling to all students taking AFM courses as well as applicants within the admissions process. The incumbent works closely with the Student...

  • Undergraduate Coordinator and Advisor

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The Administrative...

  • Undergraduate Coordinator and Advisor

    1 month ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The Administrative...

  • Undergraduate Coordinator/advisor

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 6 months** The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The...

  • Undergraduate Coordinator and Advisor

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 18 months.** The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The...

  • Undergraduate Advisor/coordinator

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 Year** The Undergraduate Advisor/Coordinator (Advisor) enhances the quality of the undergraduate student experience in Electrical and Computer Engineering (ECE), and is a key contributor to student success. To this end, the Advisor directly participates in ECE’s initiatives to improve retention rates and fourth year graduation rates....

  • Undergraduate Coordinator and Advisor

    1 month ago

    Waterloo, Canada University of Waterloo Full time

    Overview The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department’s undergraduate programs and for enhancing student success through appropriate advisement and support. The Administrative...

  • Undergraduate Coordinator and Advisor, Arts and

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 9 months** The Undergraduate Coordinator and Advisor, advises undergraduate students in the program. In partnership with other members of the department, they are responsible for the effective administration of undergraduate programs managed by the Arts Undergraduate Office and for enhancing student success through appropriate advisement...

  • Undergraduate Advisor and Program Coordinator

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term - 15 Months** The Undergraduate Advisor and Programs Coordinator’s primary role is to provide a positive experience for - School of Public Health Sciences undergraduate students via advisement and guidance through front line service contact and communication and day-to-day operations to support administration of the programs. As overseen...

  • Auditions Coordinator and Administrative Assistant

    3 weeks ago

    Waterloo, Canada Wilfrid Laurier University Full time

    **Date**:Jun 12, 2023 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Faculty of Music **Job Type**: Continuing **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to**:Administrative Manager **Employee Group**: WLUSA **Application Deadline**: June 25, 2023 **Requisition...

  • Undergraduate Program Coordinator and Advisor

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate (UG) Program Coordinator and Advisor enhances the quality of the undergrad student experience, and is a key contributor to student success, ensuring the delivery of academic and administrative services to undergraduate students. This includes responsibility for the smooth and efficient operation of the undergraduate programs in a...

  • Undergraduate Program Coordinator and Advisor

    2 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate (UG) Program Coordinator and Advisor enhances the quality of the undergrad student experience, and is a key contributor to student success, ensuring the delivery of academic and administrative services to undergraduate students. This includes responsibility for the smooth and efficient operation of the undergraduate programs in a...

  • Undergraduate Advisor and Program Coordinator

    1 month ago

    Waterloo, Canada University of Waterloo Full time

    Overview Term - 15 Months The Undergraduate Advisor and Programs Coordinator’s primary role is to provide a positive experience for - School of Public Health Sciences undergraduate students via advisement and guidance through front line service contact and communication and day-to-day operations to support administration of the programs. As...

  • Undergraduate Advisor and Program Coordinator

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview Term - 15 Months The Undergraduate Advisor and Programs Coordinator’s primary role is to provide a positive experience for - School of Public Health Sciences undergraduate students via advisement and guidance through front line service contact and communication and day-to-day operations to support administration of the programs. As...

  • Graduate Program Coordinator and Advisor

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 7 months.** The Graduate Program Coordinator and Advisor administers academic services and advises English Language and Literature graduate students. The position is responsible for providing effective administrative support to the Associate Chair, Graduate Studies, occasional administrative support to the Chair, and general support to...

  • Graduate Program Coordinator and Advisor

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Program Coordinator and Advisor is responsible for effective and efficient administration of the graduate program in Chemistry. This role is responsible for ensuring the smooth day-to-day, term-toterm and year-to-year operation of the departmental graduate degree program within established policies and procedures, and according to the...

  • Bsw Admissions Coordinator and Academic Advisor

    3 weeks ago

    Waterloo, Canada Renison University College Full time

    Respected as an inclusive community that values the diversity of its faculty, staff, and students, Renison is committed to engaged education for the well-being of the world, offering degree programs reflecting social engagement through the School of Social Work, and the Social Development Studies Department; global engagement through our Culture and Language...

  • Undergraduate Program Coordinator and Advisor

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview The Undergraduate (UG) Program Coordinator and Advisor enhances the quality of the undergrad student experience, and is a key contributor to student success, ensuring the delivery of academic and administrative services to undergraduate students. This includes responsibility for the smooth and efficient operation of the undergraduate programs...