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Administration Clerk

1 month ago

North Vancouver, Canada District of North Vancouver Full time

**JP#23-**63**

**Administration Clerk**:
**(Regular Full-Time)**

Home to vast parkland and attractions including Grouse Mountain, Lynn Canyon and Capilano Suspension Bridge, the District of North Vancouver is inspired by nature, and enriched by people. Designated one of BC’s Top Employers for five years, the District offers exciting professional development opportunities and a competitive total compensation package including a nine day fortnight and hybrid work options. This is an exciting time to join the District, as we embark on a range of initiatives to transform digital service delivery, customer experience, and our approach to climate action. Known for being a flexible, family-friendly employer with an inclusive workplace culture, the District of North Vancouver is an exceptional place to work. If you are civic-minded and interested in making an impact on people and businesses on the beautiful North Shore, consider working for the District of North Vancouver.

An opportunity exists in the Administrative Services Department for a regular full-time Administration Clerk. This is specialized clerical work supporting the Municipal Clerk in organizing and monitoring assigned program areas. An incumbent of this class prepares, processes, and maintains a variety of files and records related to the work; coordinates virtual meeting arrangements for council, various committees, boards, and commissions; and liaises with internal staff and a variety of external clients and agencies in the conduct of the work. The incumbent exercises considerable independence of judgement and action on routine assignments but difficult or unusual problems are referred to a superior. Work performance is evaluated by a superior for accuracy and conformance with established practices, procedures and legislation.

You have:

- Thorough knowledge of business English, spelling, punctuation and arithmetic.
- Considerable knowledge of the departmental procedures_, _bylaws, rules and regulations related to the work, including the relevant pieces of legislation such as the Local Government Act, Community Charter, and the Local Government Bylaw Notice Enforcement Act.
- Considerable knowledge of modern office practices and procedures and of the rules, policies, and regulations applicable to the work.
- Considerable knowledge of processes and procedures related to meeting facilitation and support including the use of virtual meeting software such as Zoom (Zoom Webinar), WebEx, and Teams.
- Sound knowledge of methods in local government decision making and bylaws including their purpose, role, legislative process, amendments, approvals and referrals, consolidation and enforcement methods.
- Sound knowledge in records management classification schemes for electronic and paper files in electronic document management systems.
- Ability to prepare, process and check a variety of reports, documents and correspondence related to the work.
- Ability to deal tactfully and effectively with the public and staff in supplying information of a sensitive and confidential nature and in explaining and interpreting bylaws and regulations as related to the work performed.
- Ability to coordinate work assignments under the direction of a superior and in collaboration with other staff.
- Ability to perform detailed legislative and quasi-judicial work accurately.

**Qualifications**
Grade 12, supplemented by courses related to the work, plus considerable experience with the municipal procedures involved in the work; or an equivalent combination of training and experience.

**Details**
**Salary**:The pay range for this unionized position is $28.56 - $33.56 per hour based on a 35-hour work week.

**Hours of Work**:Hours of work will vary between 8:00 am - 11:00 pm contingent on meeting scheduling.

**Apply**
- We thank you for your interest in employment with the District of North Vancouver and advise that only those _shortlisted_ _for_ _an_ _interview_ _will_ _be_ _contacted._
- We respectfully acknowledge the Coast Salish peoples, specifically the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), and səlilwətaɬ (Tsleil-Waututh), on whose ancestral lands the District of North Vancouver is _located._

Education : Secondary (high) school graduation certificate
Experience : Experience an asset