Property Administrator

3 weeks ago

Langley, Canada BentallGreenOak Full time

**Property Administrator**

**Thunderbird Village Centre, Langley, B.C.**

**_ Who We Are:_** _BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BentallGreenOak has offices in 24 cities across twelve countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BentallGreenOak is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life._
- BentallGreenOak promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment._

**_
The Opportunity: _**

The Property Administrator will report directly to the General Manager and support a portfolio of retail properties. This position requires strong commitment and dedication in providing accurate and timely administrative support and customer service to our clients within a fast paced office environment.

**_What You Will Do: _**

**Lease Administration**
- Print and undertake initial review of Lease Review Checklists.
- Assist in the preparation of lease assignments

**Accounts Payable**
- Code, verify and input accounts payable invoices in a timely manner consistent with the cheque run schedule and ensure all invoices are delivered to head office for payment;
- Prepare and reconcile monthly Visa transaction statements for the General Manager & Operations team;
- Investigate overdue balances diligently;
- Communicate with accounting staff & vendors/suppliers/contractors as needed;
- Assist in the annual accrual process with the General Manager.

**Accounts Receivable**
- Review each of the property receivables reports weekly;
- Review tenant leases and specific charges, discuss and correspond with tenants any outstanding balances and assist them in bringing their accounts up to date;
- Prepare demand letters where necessary in compliance with lease terms and follow up on further action;
- Communicate with Property Accountants on tenant issues;
- Review and provide accurate accounts receivable reports;
- Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts;
- Provide tenant security deposit balance reports;
- Collect and follow up on year-end certified/audited sales statements;
- Enter monthly tenant sales, prepare monthly sales reports, and distribute monthly Tenant Sales Ranking Reports;
- Investigate discrepancies.
- Assist GM annually to Verify year-end Tenant Realty Tax and CAM information for year-end adjustments’
- Generate miscellaneous invoices (i.e. Tenant Chargebacks, Percent Rent);
- Print and distribute annual rental advice notices, and year end adjustment notices’;
- Review with GM Monthly rent Roll Change Report, Distribute updated rent statements as necessary to reflect changes in Tenant’s rental charges;
**Collections**
- Actively pursue any outstanding amounts in regards to Tenant rents and respond to Tenant’s inquiries;
- Provide recommendations with respect to write-offs and doubtful accounts;
- Analyze and act on monthly aged receivables report.

**Miscellaneous Duties**
- Prepare and complete various monthly reports for General Manager;
- Maintain billing system, service agreements, Tenant contact lists;
- Tenant insurance certificate collection & coordination
- Assist with marketing & specialty leasing programs for applicable shopping centres; prepare temporary license agreements as required.
- Other duties as assigned.

**_
Who You Are: _**
- **Experience** - A minimum 3 years business related industry experience in real estate with an accounting/bookkeeping focus. A basic understanding of lease interpretation would be an asset.
- ** Education**:

- Post-secondary business education preferred.
- ** Relationship Skills** - Excellent oral and written communication skills; ability to develop and sustain cooperative working relationships; ability to exercise confidentiality; team player; self-motivated, displays enthusiasm and a desire to learn; professional.
- ** Organizational/Multi-Task Skills** - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; accurate and detail-oriented; able to follow instructions.
- ** Computer Skills** - Advanced skills in Excel and Word; JD Edwards e

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