Medical Office Administrative Assistant

3 days ago


Burlington, Canada Burlington Family Health Team Full time

**1.0 FTE contract Administration Assistant**

**Commencing January 2024 to January 2025**

**Reports to**:
Executive Director

**Position Summary**:
Supporting a team of Physiotherapists and other Allied Health Professionals, the Administration Assistant is typically the first point of contact for our clients. As such, they represent the Burlington Family Health Team in a professional and knowledgeable manner. They are patient focused with a strong understanding and motivation for customer service. Diplomacy, tact and problem solving are key attributes for this position.

**Key Responsibilities**:

- Receives referrals electronically and schedules client appointments in accordance with program guidelines
- Reports statistical data related to the programs
- Maintain patient demographics by obtaining, recording and updating personal information
- Supporting the office environment by monitoring office supplies and equipment
- Provides administrative support to the team

**Qualifications**:

- Minimum one-year experience in a receptionist or administrative role
- Strong customer service skills
- Excellent communication skills, oral and written
- Proficient with EMR system and Microsoft Office
- Strong time management and organizational skills and the ability to multi-task in a fast pace work setting
- Excellent problem-problem solving skills
- Work well as a member of an interdisciplinary health care team
- Knowledge of, and adherence to Personal Health Information Privacy Act

**Education**:

- Post secondary diploma in Office Administration or equivalent education and experience

**Experience**:

- 1-2 years of experience in an administrative role, preferably in a medical setting

**To Apply**:
**Job Types**: Full-time, Fixed term contract

**Salary**: $18.00-$21.50 per hour

**Benefits**:

- Company pension
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Burlington, ON L7R 4E2: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person



  • Burlington, Canada Medical Doctor's office Full time

    Responsibilities: - Receive phone calls and take messages, schedule appointments, check-in patients, obtain patient information to file and update patient records - Manage patient flow and triage patient care - Prepare requisitions and make appointments for medical exams - Assist with referral processing and keep track of the appointments - Exam room set...


  • Burlington, Canada SPC Medical Inc. Full time

    **Medical Office Assistant** We are a rapidly growing practice with a strong commitment to patient care and a collaborative team environment. We are looking for an individual who is looking to join our team as a Medical Office Assistant. As a Medical Office Assistant you will be responsible for providing administrative support to ensure efficient operation...


  • Burlington, Canada JACK NATHAN MEDICAL Full time

    The Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...


  • Burlington, Canada Optimal Medical Clinic Full time

    At Optimal Health Clinic, our mission is to provide our community with high-quality health care in a personal, friendly and professional environment. We are looking for someone who is motivated, hard-working and is able to keep clinic operations running smoothly. Duties and Responsibilities of a Medical Office Assistant Include: - Greet office visitors and...


  • Burlington, Canada Upper Appleby Medical Associates Full time

    We are seeking **Medical Office Assistant - For Upper Appleby Medical Associate** **Working Conditions**: The physical environment requires employee to work mainly in an office setting. **Job Type**: Casual Position **Schedule**:Weekdays and Weekends-Saturdays **Salary**:$16.00-$18.00 per hour **Education**:Secondary School (preferred) **Experience**:...


  • Burlington, Ontario, Canada Upper Appleby Medical Associates Full time

    We are seeking Medical Office Assistant - For Upper Appleby Medical AssociateWorking Conditions: The physical environment requires employee to work mainly in an office setting.Job Type: Casual PositionSchedule:Weekdays and Weekends-SaturdaysSalary:$16.00-$18.00 per hourEducation:Secondary School (preferred)Experience:Medical office assistant:...

  • Medical Receptionist

    3 weeks ago


    Burlington, Canada Gardens Medical Group Full time

    We are seeking a self directed and highly motivated medical/administrative assistant for a family medicine practice to carry out front desk responsibilities along with some medical assistant functions. **Experience** with **PS Suite** EMR would be an **asset. **Excellent English written and oral communication skills are a must. **What's in it for the right...

  • Medical Receptionist

    2 months ago


    Burlington, Canada Gardens Medical Group Full time

    We are seeking a self directed and highly motivated medical/administrative assistant for a family medicine practice to carry out front desk responsibilities along with some medical assistant functions. **Experience** with **PS Suite** EMR would be an **asset. ** Excellent English written and oral communication skills are a must. **What's in it for the right...


  • Burlington, Canada Gardens Medical Group Full time

    We are seeking a self directed and highly motivated medical/administrative assistant for a family medicine practice to carry out front desk responsibilities along with some medical assistant functions. **Experience** with **PS Suite** EMR would be an **asset. ** Excellent English written and oral communication skills are a must. **What's in it for the right...


  • Burlington, Canada HOLY FAMILY CLINIC Full time

    Job description **Medical Receptionist / **Medical Center in Burlington,ON A family practice and Walk-in clinic in Burlington,ON is looking for a highly professional, dependable, and trustworthy **part time/full time Medical Receptionists**. The position would be an exciting long term opportunity in a caring, and client-oriented professional environment...


  • Burlington, Ontario, Canada Medisen Inc. Full time

    Job Overview:As an experienced Medical Administrative Assistant at our facility, you will play a vital role in ensuring the efficient and smooth operation of our clinic. You will be responsible for managing administrative tasks, coordinating patient appointments, and providing excellent customer service to our patients and their families.Responsibilities may...

  • Medical Receptionist

    2 weeks ago


    Burlington, Ontario, Canada Gardens Medical Group Full time

    We are seeking a self directed and highly motivated medical/administrative assistant for a family medicine practice to carry out front desk responsibilities along with some medical assistant functions. Experience with PS Suite EMR would be an asset. Excellent English written and oral communication skills are a must.What's in it for the right hirePermanent...


  • Burlington, Canada Burlington Urology Full time

    Our downtown office is currently looking for an Administrative Assistant to help run a busy practice with our Office Manager. We are looking for someone who can provide outstanding patient interactions and multitask in a dynamic environment. This is a part time position, ideally looking for full day support on Wednesday and Thursday and a possible half day...


  • Burlington, Canada Burlington Urology Full time

    Our downtown office is currently looking for an Administrative Assistant to help run a busy practice with our Office Manager. We are looking for someone who can provide outstanding patient interactions and multitask in a dynamic environment. This is a part time position, ideally looking for full day support on Wednesday and Thursday and a possible half day...


  • Burlington, Canada HOLY FAMILY CLINIC Full time

    Job description **Medical Receptionist / **Medical Center in Burlington,ON A family practice and Walk-in clinic in Burlington,ON is looking for a highly professional, dependable, and trustworthy **part time/full time Medical Receptionists**. The position would be an exciting long term opportunity in a caring, and client-oriented professional environment...


  • Burlington, Canada Medisen Inc. Full time

    **Job Overview**:As an experienced Medical Administrative Assistant at our facility, you will play a vital role in ensuring the efficient and smooth operation of our clinic. You will be responsible for managing administrative tasks, coordinating patient appointments, and providing excellent customer service to our patients and their...

  • Medical Receptionist

    2 weeks ago


    Burlington, Canada Songbird Medical Full time

    **Overview**: **Responsibilities**: - Greet patients and visitors in a professional and friendly manner - Answer phone calls and direct inquiries to the appropriate personnel - Schedule patient appointments - Verify patient OHIP information and demogrphics - Maintain electronic medical records with accuracy and confidentiality - Assist with administrative...


  • Burlington, Canada Jack Nathan Functional Health Full time

    **POSITION OBJECTIVE**: The Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given...


  • Burlington, Canada Upper Appleby Medical Associates Full time

    Come and join our Family Practice Office! We are a group of 4 easy-going family physicians looking for the right person to help us keep our office running smoothly. Duties would involve greeting patients, scheduling appointments and other administrative tasks. **Salary**: $18.00-$20.00 per hour **Benefits**: - Paid time off Schedule: - Day shift -...


  • Burlington, Ontario, Canada HOLY FAMILY CLINIC Full time

    Job descriptionMedical Receptionist / Medical Center in Burlington,ONA family practice and Walk-in clinic in Burlington,ON is looking for a highly professional, dependable, and trustworthy part time/full time Medical Receptionists. The position would be an exciting long term opportunity in a caring, and client-oriented professional environment providing a...