Payroll Manager Finance Full-time, Regular

1 week ago

New Westminster, Canada Justice Institute of British Columbia Full time

**Date**: August 16, 2023
**Competition**: 23-72

**APPLICATIONS ARE INVITED FOR THE FOLLOWING FULL-TIME REGULAR POSITION
**Position: Manager, Payroll Operations (Position #1000379)**

**Division: Finance**

**Reporting To: Senior Manager, Institutional Compliance & Payroll Operations
**Justice Institute of British Columbia**:
The Justice Institute of British Columbia (JIBC) is a public, post-secondary institution that provides education and training
to those who’ll be there to support British Columbians and others around the world, when a life is at stake or when
health, safety or property is in jeopardy. Work for JIBC and be a part of the big picture - supporting justice and public
safety professionals at all stages of their careers in fields including law enforcement, firefighting, paramedicine, security
and emergency management.

**Position Summary**:
The Manager, Payroll Operations is accountable for payroll operations, including staffing, collective agreement
compliance, management and discipline of direct and indirect reports and employment issues as directed.

The incumbent must ensure prompt and efficient services as well as on -time regulatory and contractual reports and
remittances.

The role contributes to the overall success of the Payroll team and ensures that all processes and guidance contribute to
JIBC’s strategic direction and divisional goals.

**Primary Responsibilities**:
**Leadership and Management of Staff**
- Manages Payroll department ensuring industry best practices are followed for accurate and compliant payroll

processing.
- Fosters productive and collaborative environment for Payroll department through effective recruitment,

development, and performance feedback.
- Ensures effective cross-training developing job knowledge to provide consistent and accurate service.
- Develops a customer-focused team.
- Ensures Payroll team builds and maintains strong relationships across departments.
- Fosters collaborative and proactive communication with People and Culture.
- Acts as role model and integral member of the Management Team in leading others.

**Payroll Operations**
- Ensures accurate and prompt payment of payroll to JIBC employees.
- Provides interpretation and guidance on complex payroll matters.
- Oversees payroll team in preparing, reviewing, and ensuring the accurate completion of payroll related matters

in compliance with applicable regulations.
- Ensures timely and accurate management of all payroll functions including proper payment on a timely basis of

salaries, wages, pay deductions, benefits, and other related amounts.
- Oversees and ensures timely preparation and accurate completion of T4s, ROEs and other forms.
- Provides oversight to the payroll team in preparing, reviewing, and ensuring the accurate completion of

compensation and pension reports, and reports required by the Financial Information Acts.
- Ensures accurate preparation of payroll-related journal entries and reconciliations.
- Works in collaboration with the Controller to ensure that Institution’s salary and benefit expenses are accounted

for in accordance with Public Sector Accounting Standards.
- Leads payroll year end and audit processes including ensuring audit deliverables are prepared accurately and in

a timely manner, responding to all audit enquiries, and works collaboratively with the auditors.
- Prepares ad hoc reports, payroll analysis, and scenario analysis as requested by Senior Management.
- Handles confidential information related to employees’ sensitive matters and discreetly prepares calculations

for lump sum payments and ensures appropriate liability accruals are recorded.
- Engages the external actuarial consultant to prepare the JIBC post-employment benefits report.

**Payroll Compliance**
- Ensures the Institute is in compliance with collective agreements, employee handbooks and payroll related

regulations (ESA, CRA, etc.) and researches and resolves discrepancies.
- Develops internal control and process improvements for payroll processes (including reporting and GL

reconciliations) and compliance with payroll related legislative and contractual requirements.
- Researches, implements, and communicates payroll related legislation changes to payroll team ensuring payroll

processes and practices are appropriately updated.
- Undertakes risk assessments of the payroll operations; develops and implements processes and internal controls

to mitigate the risks.
- Ensure protection of private information of employees held in the payroll office.

**Business Process Improvements**
- Participates in payroll related business process improvements across the JIBC.
- Ensures effective operation of payroll software system and represents the division on software system upgrades

and enhancement projects.
- Identifies opportunities for payroll technology improvements to support operational effectiveness and

efficiency.
- Works with the managers responsible for technology implementat

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