Office Manager, Commerce and Business Administration
3 weeks ago
**Work Arrangements**
- The start date for this regular, full-time position is negotiable. Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday. Travel between Douglas College’s campuses will be required.**What Douglas Offers**
- DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.**The Role**
- The Office Manager contributes to the success of Douglas College by planning, organizing and managing administrative services and work processes within the department administrative office. Employing administrative best practices, the Office Manager maintains an efficient and well-coordinated administrative infrastructure and provides administrative and confidential support to the Dean, Associate Dean and Department.The incumbent exercises considerable independence, discretion, judgment, and initiative in engaging with both the internal College and external community. Reporting to the Dean, Commerce and Business Administration, the Office Manager provides exceptional client-centred service on a consistent basis to all stakeholder groups.**Responsibilities**
- The Office Manager is accountable for the following:
**I. People**
- Provides leadership and direction to support staff.
- Responsible for the supervision of support staff, including the coordination of support staff activities, orientation, coaching and guidance of staff, evaluation of work quality, performance management and, where necessary, the discipline process.
- Assesses staffing requirements and makes recommendations for new positions, modification of existing positions and changes to the staff complement.
- Leads the recruitment and selection process for support staff, including hiring, orienting, and identifying and organizing support staff professional development.
- Ensures policies and collective agreements are adhered to and serves as a resource for matters relating to policy, procedures, and governance.
- Fosters an engaging and civil workplace environment and represents the Commerce and Business Administrative Department and the College appropriately to the internal College community and outside agencies and officials.
**II. Administration and Reporting**
- Assesses and improves administrative procedures to enhance efficiency and cost-effectiveness, promoting a culture of continuous improvement.
- Researches, prepares, and distributes a variety of documents and materials, including those of a complex and/or highly sensitive nature. Documents include contracts, reports, proposals and other information for strategic planning and decision-making. This also includes budget submissions of staff modeling, contingency planning, minutes of confidential meetings, performance evaluations, and makes recommendations as appropriate.
- Coordinates the dissemination and documentation of changes in processes and/or reviews of financial, human resources, and health and safety initiatives, policies and procedures.
- Establishes and maintains efficient systems for records and information management. Ensures privacy and security of records and information.
- Provides confidential administrative support to the Dean and Associate Dean as necessary. Represents management in the BCGEU grievance process and provides input for collective bargaining.
- Liaises with internal departments such as Senior Management, Human Resources, Purchasing, Payroll, Finance, Student Affairs and Services, Future Students Office, Douglas International, Facilities and Ancillary Services, Safety, Security, and Risk Management, Douglas College Student Union, Careers Services, and Faculties, as required, to work towards common goals and develop processes and plans to support the activities of the Department. Makes recommendations to the Department Management.
- Triages complex and sensitive issues.
- Assesses the urgency of competing issues and makes informed decision that maintains the balance with schedules of office staff.
**III**. Committees, Projects and Program Support**
- Coordinates and leads special projects and initiatives, as assigned by the Dean, including reviews of administrative and work processes.
- Prepares, coordinates and distributes committee (internal and external) documents for review and approvals. Provides guidance and direction to committee members, which may include students and faculties.
- Coordinates and/or oversees events within Commerce and Business Administration.
- Maintains an accurate understanding of relevant College policies in order to advise and make referrals, including students, staff, and faculty as appropriate.
**IV. Contractor Relations**
- Responds to contractor enquiries and facilitat
-
Regular Probationary Faculty
4 weeks ago
New Westminster, Canada Douglas College Full time**Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...
-
Contract Faculty
4 weeks ago
New Westminster, Canada Douglas College Full time**Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...
-
Business Services Officer
4 weeks ago
New Westminster, Canada Naseer and Associates Accountants Ltd Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 3 years to less than 5 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry...
-
Records Management Officer
1 month ago
New Westminster, Canada Primacorp Ventures Full timeWe are happy to say that we are looking for an experienced** Records **Management** Officer **to join our team at** Prima Corp. Ventures** **Reporting to**:Asset Manager **Job Type**:Full time 1-2 months contract with possible extension based on business needs **Hours**: 8:30am - 4:30 pm PST **Address**:Suite 300 - 960 Quayside Drive New Westminster, BC,...
-
Administrative Officer I
7 days ago
New Westminster, Canada Douglas College Full time**Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...
-
office administrator
10 hours ago
New Westminster, Canada Emerald Culinary Club and Catering Ltd Full timeEducation: Other trades certificate or diplomaExperience: 2 years to less than 3 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking,...
-
office administrator
4 days ago
New Westminster, Canada Emerald Culinary Club and Catering Ltd Full timeEducation: Expérience: EducationOther trades certificate or diplomaTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and...
-
Administrative Officer I
7 days ago
New Westminster, Canada Douglas College Full timeThe Role The Administrative Officer I contributes to the success of Douglas College and its community of learners by providing daily supervisory and administrative support for the Faculty of Commerce and Business Administration as well as support to the Dean in the process of strategic educational planning while providing exceptional client-centered...
-
Administrative Manager
1 month ago
New Westminster, Canada Seniors Services Society of BC Full timeTitle: Administrative Manager Hours of Work: 8:30 - 4:30 Monday to Friday, Full-time Probationary period: 4 months - **Details**: - This is a full-time position including extended health benefits, paid time off between Christmas and New Year, Day off on birthdays, contribution towards training/wellness. - Range of pay: $64,350 to $68,250 annually based on...
-
office administrator
4 days ago
New Westminster, Canada TOP CLEANER CREW AND BUILDING MAINTENANCE LTD. Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment,...
-
office administrator
10 hours ago
New Westminster, Canada 1087937 B.C. LTD Full timeEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation,...
-
Office Administrator
2 hours ago
New Westminster, Canada Launch Rehab Full time**Overview** The Administration Team plays a crucial role in ensuring the smooth and efficient operations of the company. As a member of the Administration Team, you will be responsible for managing various administrative tasks, providing support to therapy team, and maintaining accurate records. The role provides customer service and administrative...
-
office administrator
1 day ago
New Westminster, Canada 1087937 B.C. LTD Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment,...
-
Administrative Officer I
5 days ago
New Westminster, Canada Douglas College Full timePlease see Special Instructions for more details. Interested applicants must submit their application and all required documents online on the Douglas College Career Site www.douglascollegecareers.ca . Qualified internal applicants shall be given first consideration in filling the position. All internal applications must be received by May 22, 2024. Please...
-
Administrative Officer I
5 days ago
New Westminster, Canada Douglas College Full timePlease see Special Instructions for more details. Interested applicants must submit their application and all required documents online on the Douglas College Career Site www.douglascollegecareers.ca . Qualified internal applicants shall be given first consideration in filling the position. All internal applications must be received by May 22, 2024. Please...
-
Administrative Officer I
5 days ago
New Westminster, Canada Douglas College Full timePlease see Special Instructions for more details. Interested applicants must submit their application and all required documents online on the Douglas College Career Site www.douglascollegecareers.ca . Qualified internal applicants shall be given first consideration in filling the position. All internal applications must be received by May 22, 2024. Please...
-
Manager, Business Development
1 month ago
New Westminster, Canada Douglas College Full time**Work Arrangements** - This full-time position is available starting July 10, 2023. Regular hours of work are 8:30 am - 4:30 pm, Monday to Friday, also requiring occasional evenings. Occasional travel between Douglas College’s locations as required.**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great...
-
Administration Officer
4 weeks ago
New Westminster, Canada Khela Excavating Ltd. Full timeEducation: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Administration Officer
4 weeks ago
New Westminster, Canada BLUECON CONTRACTING LTD. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Willing to relocate - Relocation costs not covered by employer **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are...
-
New Westminster, Canada City of New Westminster Full timeClerk 3 (Parks & Recreation Administration Office) New Westminster, British Columbia **Number of Openings**: 1 **Hours per Week**: 35 hours per week. **Employee Group**: CUPE, Local 387 **Location**: Parks and Recreation Administration Office: 511 Royal Ave **Competition #**: 281 **Additional Details**: - If you are a self-motivated, enthusiastic and...
