Payroll Specialist

6 months ago

SaintLaurent, Canada OEC Group (Canada) Full time

The OEC Group, a leading international freight forwarder and logistics provider worldwide, is looking for dynamic, highly motivated individuals who are dedicated to excellence and welcome challenging and rewarding opportunities. We offer excellent benefits, opportunities for growth within the company and a salary commensurate with experience. OEC Group is an Equal Opportunity Employer.

We are currently seeking to fill the regular full-time **Payroll Specialist **role located in St-Laurent, Qc.

**Responsibilities**:
The Payroll Specialist works closely with the Finance Team and reports directly to the HR Director, performing all activities necessary to process payroll administration, including (without limitation):

- Weekly/bi-monthly payroll payments and other payments (bonuses, commissions ) on a multi-company and multi-province base (approx. 200 employees) through ADP WorkforceNow
- The maintaining of related employee records
- Preparation and filing of all statutory tax and other governmental bodies (T4, Relevé1, CNESST, WSIB, WCB ) reports
- Calculations of all applicable deductions (group benefits, garnishments, RRSP contributions )
- Documenting and updating payroll procedures
- Preparation of various reports for accounting and Management
- Prepare payroll accounting journal entries (each pay period)
- Reconcile payroll journals (ADP system) with GL related accounts (each pay period) & perform conformity control review with applicable reconciliation schedules (for statutory DAS)
- Maintains and ensures accuracy of the payroll database and processes all necessary updates/corrections (i.e new hires / terminations / salary changes / banking details, address change, group insurance deductions, etc...)
- Validation of hours worked (hourly employees only), including calculation of applicable overtime for authorization
- Calculate and process, when required, any amounts ordered to be withheld from employee’s payroll through a garnishment, third party demand or family support deduction order
- Maintain time & attendance tracking reports (daily & weekly for the applicable companies of the Group)
- Maintain and process accurate calculation of all employee benefits (sick days, vacation, group insurance, statutory holidays, bonuses, etc ) and related banked benefits as per Company policies
- Preparation and validation of yearly deductible training expenses (for Quebec companies only - under the Revenue Quebec “Contribution to the Workforce Skills Development Recognition Fund”)
- Develop, formalize and maintain all payroll company policies and procedures
- Stay current with applicable payroll regulations and labour standards and be willing to follow authorized training by immediate supervisor
- Sales commission benefits calculation and reconciliation (quarterly for all applicable companies of the Group)
- Group Benefits administration, including enrolments, changes, and terminations
- Other various accounting duties including but not limited to reports updates and petty cash maintenance

**Qualifications and Skills**
- Diploma of secondary education (or higher)
- Minimum 1-2 years of work experience in a payroll position
- Experience with ADP’s WorkforceNow system
- Experience in payroll administration in Quebec a must, Ontario and British Columbia an asset
- Certification as Payroll Compliance Practitioner (PCP) credential from CPA, an asset
- Strong knowledge of payroll systems procedures and policies
- Person highly responsible, meticulous with excellent attention to details
- Ability to deal with change in a fast paced environment and adaptable to meet stringent deadlines
- Ability to maintain confidentiality and exercise adequate discretion over confidential information
- Able to work independently
- Ability to handle and properly prioritize multiple tasks
- Strong organizational and time management skills
- Strong work ethic and positive team attitude
- Able to deal with people tactfully, diplomatically and professionally at all times
- Strong verbal and written communications skills

Le Groupe OEC, l'un des principaux transitaires et prestataires de services logistiques internationaux, recherche des personnes dynamiques et très motivées qui visent l'excellence et sont prêtes à relever des défis et à saisir des opportunités gratifiantes. Nous offrons d'excellents avantages sociaux, des possibilités d'évolution au sein de l'entreprise et un salaire proportionnel à l'expérience. Le groupe OEC est un employeur qui souscrit au principe de l'égalité des chances.

Nous sommes présentement à la recherche d'un **spécialiste de la paie** à temps plein situé à St-Laurent, Qc.

**Responsabilités**:
Le spécialiste de la paie travaille en étroite collaboration avec l'équipe financière et rend compte directement au directeur des ressources humaines. Il effectue toutes les activités nécessaires à l'administration de la paie, y compris (mais sans s'y limiter):

- Paiements hebdomadaire

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