Real Estate Legal Assistant

3 months ago

Hamilton, Canada IMS Inc. Full time

Join an energetic, entrepreneurial-minded law firm in downtown Hamilton. We offer a friendly, diverse, and go-ahead workplace. We are a supportive environment where you can maintain your individuality while becoming part of a strong team of lawyers and experienced support staff.

We see ourselves as leaders in what we do in the region, and we want to attract the best talent for our Firm.

We are currently seeking to hire a **Real Estate Legal Assistant**.
- Communicating directly with clients, real estate agents, and lawyers to ensure timely processing of transactions
- Preparing reporting letters and accounts to clients, promptly following completion of files
- Preparing and processing real estate documents, including Agreements of Purchase and Sale, documents for Purchases, Sales, Mortgages, Refinances, and Private Mortgages
- Coordinating with real estate agents, lenders, and other parties to gather necessary information and documentation
- Ordering title insurance policies and other third-party information required for closing
- Conducting thorough due diligence, including ordering and reviewing tax certificates, title, and off-title searches
- Supporting productivity of the practice through comprehensive legal administrative support, including billing, scheduling appointments, and calendarizing deadlines
- Maintaining impeccable file organization and management
- Proficient with the use of Unity and Teraview
- Serving as the primary point of contact for clients, providing updates and responding promptly to inquiries
- Other duties and tasks as assigned

Required Experience/Qualifications:

- Completion of a post-secondary Legal Assistant program or equivalent
- 5 - 8 years of Real Estate experience
- A solid knowledge of legal office practice, legal terminology, and procedure relating to legal correspondence and legal documents
- Knowledge of the Rules of Civil Procedure
- Attention to detail with a high level of accuracy
- Exhibit excellent commitment to client service and the maintenance of client confidentiality
- Excellent communication, interpersonal, and time management skills
- Excellent organizational skills, resourceful, and capable of working independently, as well as with a number of individuals in a fast-paced environment
- Ability to exercise good judgment and confidentiality
- Experience in Commercial law would be an asset
- Experience with GhostPractice and iManage would be an asset

What We Offer:

- Established and reputable law firm
- Competitive salary commensurate with experience
- Extended health care packages
- RRSP matching program after one year of service
- Full-time position on a hybrid model

We are an equal opportunity employer:
We value diversity and strives to create an inclusive workplace where all individuals feel valued, respected and heard. We are committed to creating an accessible, barrier free and inclusive workplace in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Please make any requirement you may have for accommodation during the recruitment process known if contacted.

Pay: $65,000.00-$75,000.00 per year

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday
- Overtime

**Experience**:

- Legal drafting: 3 years (required)
- Writing skills: 3 years (required)
- Organizational skills: 3 years (required)
- Time management: 3 years (required)

Work Location: Hybrid remote in Hamilton, ON L8P 4Y5

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