Procurement Support Representative

3 weeks ago

Dartmouth, Canada Halifax Regional Municipality Full time

**Job Posting**

Under the direction of the Procurement Services Supervisor, the Procurement Support Representatives are responsible for timely and accurate processing of purchase requisitions, purchase orders, and stock transfers in response to requests from client Business Units to procure goods and services. They have a direct impact on the timeliness and integrity of information recorded in HRM’s financial system. They are responsible for ensuring Procurement & Purchasing Card policies and procedures are followed when processing client requests. This position demands excellent customer service to all HRM Business Units/Administration and a broad scope of external vendor clients. Procurement Support Representatives are located at various sites within HRM.

**DUTIES AND RESPONSIBILITIES**:

- Receives client requisitions for organizational requirements and reviews for completeness and accuracy; Validates requisitioner’s spending authority; Assesses priority level and initiates procurement service delivery.
- Determines selected procurement or inventory processes/ methods and translates requirements into SAP MM module (specifically in the creation of either a requisition or stock reservation) to best suit Business Unit clients financial and operational needs.
- Actions low value procurement items including sourcing, evaluation, vendor selection and issuance of purchase order. Selects optimal price agreement from HRM Price Agreement portfolio and issues release purchase order in compliance with contractual terms and conditions; Consults with and refers client requirements to other Procurement staff as appropriate.
- Posts goods receipts upon receipt from client.
- Expedites procurement tasks through the procurement process on behalf of the Business Unit (i.e. expedite the quotation process, approval process, delivery of goods or service, or completion of purchase order).
- Analyzes reports to monitor the status of requisitions and purchase orders; Follows up with vendors, clients, and other HRM Business Units to resolve problems and complete the entire cycle (including the procurement, accounts payable, and business unit processes).
- Reviews, reconciles and posts monthly Purchasing Card transactions. Validates authorization of cardholder and appropriate management authority Facilitates Monthly Purchasing Card Compliance Program by reviewing transactions, auditing records, identifying non-conformities, and notifying Program Supervisor for summary reporting.
- Communicates Procurement Policy, guidelines, and processes; Assists procurement staff and clients with assessing optimal procurement strategies for Business Unit operations/requirements including the identification for opportunity for Price Agreements, consolidated purchases, and vendor performance feedback.
- Responsible for the maintenance and administration of documentation and recording systems in compliance with corporate guidelines; Undertakes administrative responsibilities such as ordering office equipment and office supplies using the Purchasing Card.
- Supports and relieves other PSR staff to balance workloads and meet organizational operational requirements, as required.
- Contributes to team activities and goals, and continuous improvement initiatives.
- May perform other related duties as assigned.

**QUALIFICATIONS**
**Education and Experience**:

- Grade 12 or equivalent;
- Completion of a suitable recognized business or accounting program; with one year experience in either a procurement or accounting role and completion of a recognized Procurement course with one year clerical procurement experience.
- Customer service experience is an asset.
- Previous experience utilizing financial / procurement programs (SAP, JD Edwards, AccPac);
- A suitable combination of education and experience will be given consideration.
- There is a requirement to have taken the Public Sectors Procurement Essentials course number PSPP 101 within 12 months of assuming this position. This course is employer paid.

**Technical / Job Specific Knowledge and Abilities**:

- Knowledge of HRM’s Procurement processes using SAP would be considered an asset.
- Demonstrated above-average keyboarding skills are essential (speed and accuracy).

**Security Clearance Requirements**:Applicants may be required to complete an employment security screening check.

**COMPETENCIES**: Customer Service; Teamwork & Cooperation; Valuing Diversity; Communication; Organization/Planning

**WORK STATUS**:Temporary (13 month term)

**HOURS OF WORK**: Monday - Friday, 8:00 am - 4:00 pm; 35 hours per week

**SALARY**: NSUPE 13, Level 5; $26.90 per hour

**WORK LOCATION**:40 Alderney Drive, Dartmouth

**CLOSING DATE**:Applications will be accepted until 11:59 pm on January 1, 2023

**Please note -** We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the righ

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