Compliance Specialist

2 weeks ago

Guelph, Canada Envirosearch Operations Full time

The Compliance Specialist is responsible for monitoring and reporting on compliance metrics associated with the operation of water and wastewater treatment sites. This includes review of lab results and verification that consistent QA/QC measures are being applied at all sites by evaluating applicable data and producing necessary reports. This role is also responsible for advancing health and safety initiatives related to compliance. This is a mostly in-office or onsite position.

Essential Duties & Responsibilities
- Establish sampling requirements and sampling schedules including parameters and frequency based on regulatory obligations.
- Maintain accurate and effective communication with laboratories regarding specific site sampling requirements, pick-up schedules, analysis status and quotations.
- Answer Operation Team questions and provide support with regards to sampling procedures, frequency, or regulatory requirements.
- Complete quality assurance reviews on laboratory reports, resolve quality assurance issues, verify invoice accuracy, and submit invoices to Finance. Provide clarification on testing details as required.
- Report findings to applicable personnel to take appropriate next steps for acceptable and/or unacceptable samples.
- Compile data packages detailing QA/QC of all samples for invoicing and filing.
- Compile and monitor required regulatory documents for sites and coordinate with the File Clerk.
- Assist in identifying gaps in documentation with respect to reporting requirements and assist Engineering and Operations Teams in correcting gaps.
- Conduct reviews and audits of internal programs, data storage, and data management processes.
- Identify potential areas of non-compliance, risks, and opportunities for continuous improvement. Report findings to management and recommend corrective action as needed.
- Assist in the production of annual reports including tracking of maintenance lists, sludge hauling tables, chemical use, etc.
- Support the Operations and Engineering teams with tracking of site log data, identifying trends and assist with developing solutions.
- Participate in the On-Call rotation.
- Participates as needed in special department projects.
- Prepare and maintain a Standard Operating Procedure set to summarize how to complete this position in the absence of the Compliance Specialist.
- Work with internal contacts and external Health & Safety partner to identify health and safety requirements, implement initiatives and maintain and track initiatives to ensure compliance with regulations.
- Other duties as assigned.

Minimum Qualifications
- Post secondary engineering technologist or applied science diploma/degree program is preferred.
- At least three years of experience in a related role.
- Knowledge of the Ontario Water Resources Act, Safe Drinking Water Act, Environmental Protection Act, Health Protection and Promotion Act, and associated regulations.
- Knowledge of the Ontario Occupational Health and Safety Act is an asset.
- Advanced level of skills with Microsoft Office (Outlook, Excel, Word) and Adobe.
- Knowledge of Microsoft apps such as Power BI and Dynamics 365 would be an asset.
- Strong ability to analyze and check data entry from a variety of source documents with an extreme level of attention to detail, while meeting necessary deadlines.
- Ability to write technical procedures to support the use of internal processes.
- The ability to efficiently multi-task in a fast-paced environment.
- Enjoy working with numbers and demonstrated analytical and problem-solving skills.
- Ability to produce various professional written documents.
- Excellent interpersonal skills with the ability to work collaboratively and diligently with individuals at all levels of the organization.
- Positive, responsible and self-motivated with demonstrated organizational skills.

Physical & Mental Demands
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, scanners, and filing cabinets.
- This is largely a sedentary role and the incumbent is required to frequently stand, sit, reach and type. The individual may have to do some lifting of supplies and materials from time to time.
- There are daily deadlines associated with the position.
- The incumbent is required to spend long periods of time with intense concentration and deal with frequent interruptions.

We appreciate all who express interest; however, only those selected for an interview will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, Envirosearch Operations will provide accommodations to applicants with disabilities throughout the recruitment, selection, and/or assessment process. Please inform Human Resources of the nature of any accommodation(s) that you may require.

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