Administration & Membership Coordinator

4 days ago


New Minas, Canada KenWo Golf Club Full time

**Job Overview**

**Position Responsibilities**
- Answer calls and in person requests re memberships / inquiries
- Maintain accurate and up-to-date records of member and club information
- When in doubt, you will be the go to person, if not to solve it, to help find someone who can
- Valuable administration link to all staff and membership
- Assists with onboarding of new staff, in terms of POS and other relevant needs
- Preparing timely and accurate monthly financial statements for the Director of Golf and Board of Directors
- Assists Director of Golf with communication to membership
- Performing accounting functions including journal entries for bank transactions, loan payments, cost re-allocations, bank reconciliations, credit card reconciliations.
- Preparing and distributing materials for monthly Board Meetings and Annual General Meeting of Membership
- Maintain and reconcile various membership related files and documents including membership renewals, share purchases, initiation fees, etc
- Responsible for monthly account billing and payments for members and in-house accounts
- Monitoring procedures relevant to accounting, accounts payable, accounts receivable, inventory.
- Ensure compliance with Canada Revenue Agency
- Preparing year-end audit files for annual review engagement
- Prepare T4’s and ROEs for all employees
- Responsible for taking minutes at meetings as directed by the Director of Golf
- Ability to set priorities, meet deadlines, exercise independent judgement, and manage confidential and sensitive information and records

**Professional Requirements**
- Excellent interpersonal skills, confident and personable
- Exceptional attention to detail, time management and reasoning skills
- Strong systems skills, specifically Microsoft Office with a focus on Excel and Word
- Previous experience with Simply Accounting considered a strong asset
- Excellent oral and written communication skills

**Personal Attributes**
- Demonstrate an ability to interact effectively with a variety of personalities and resolve conflict when necessary
- Professional appearance and demeanor, positive and proactive attitude, demonstrates the following attributes: flexibility, dependability and a high level of team orientation and customer service orientation.
- Works well in a fast-paced environment
- Strong time management, office administration and organizational skills.
- Shows ambition and takes initiative
- Ethical, honest and trustworthy

**Compensation & Benefits**
- Base Salary of $50,000 - $60,000 (commensurate with experience)
- 3 week’s paid vacation
- RRSP Contribution
- Health Benefits Package
- Professional Development allowance
- Cell Phone allowance
- Family Golf Playing Privileges
- Flexible work schedule - 37.5-hour work week

**Other Benefits**
- Opportunity to work at a mature, financially sound, and forward-thinking facility
- Join a team of highly engaged and motivated golf industry professionals who strive to provide members and guests with a best-in-class golf and member experience
- Become part of a vibrant, fun, energetic and engaging membership facility

**Application**

We thank all applicants for their interest in this position and ensure that your interest will be held in confidence. Only those being considered for an interview will be contacted.
- **Closing Date for Application**:_ **Accepting until December 6th, 2024**
- **Start Date**_**: January 6th, 2025**

**KenWo Golf Club**
**Attn: Rene MacKay**
**PO Box 2311**
**Wolfville, Nova Scotia**
**B4P 2N5**

Pay: $50,000.00-$60,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Discounted or free food
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- RRSP match
- Store discount

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- No weekends

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative experience: 3 years (preferred)
- Bookkeeping/Accounting: 3 years (preferred)

Work Location: In person

Application deadline: 2024-12-06
Expected start date: 2025-01-06



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