Office Coordinator

3 weeks ago

Toronto, Canada Psiphon Inc Full time

**Title**: Office Coordinator & Executive Team Assistant

**Employment status**:Permanent

**Hours**: Full-time; 8:00-16:00; in office

**Reports to**: Vice President

**Location**: Downtown Toronto

**Company summary**:
Psiphon Inc. is an internet censorship circumvention network that helps millions of people in freedom-restricted countries access the uncensored Internet every day. Psiphon strives to be the first recourse against censorship wherever and whenever it occurs. The company is headquartered in downtown Toronto. We are a collaborative and flexible workplace that values sharing ideas and creative solutions in an agile team setting.

**Role Summary**:
Manage and oversee that the office environment is sufficiently maintained, coordinate and run office tasks and communications, and work with upper management to complete key functions. The role requires initiative and drive to be reactive to needs as they arise, as well as planning ahead to ensure all operations are running smoothly.

**Key Duties**:

- Assist the President & Executive Team - included but are not limited to:

- Statistical analysis.
- Prepare presentations using Visme, Haiku Deck, Prezi, Microsoft Powerpoint, Canva or Google Slides.
- Administrative tasks as required.
- Briefing for meetings/events, as needed.
- Document organization.
- Maintaining records and filing.
- Take meeting minutes.
- Document review and editing.
- Arrange complex and detailed domestic and international travel plans and itineraries.
- Organize and order catering for department meetings.
- Have lunch delivered to the President each day (to the office or his home).
- Office duties include, but are not limited to:

- Order groceries.
- Ensure all office supplies are stocked.
- Check the mailbox daily.
- Deal with parking issues (e.g. call parking authorities to ticket).
- Deal with vagrants on property (e.g. call police; contact exterior cleaner, if necessary).
- Shoveling & salting building entrances if needed.
- Ensure each office has what is required such as shovels, salt, and mats.
- Book annual building inspections to maintain a safe environment.
- Book trades when necessary (e.g. electrician, plumber, broken items, etc.).
- Be onsite when non-employee people are at the office (e.g. insurance annual inspection; window cleaners; plumber; etc.).
- Prepare corporate condo for executives coming to Toronto:

- Book cleaners.
- Clean sheets in the laundry room in the company condominium (cleaners put sheets back on).
- Other duties as assigned.

**Skills and Experience**:

- Must be proficient in the following:

- Google Workspace.
- Microsoft Office, including pivot tables.
- Project management tools.
- Ability to be vetted by international governments for work on highly sensitive projects.
- Background criminal check.
- A valid driver’s license.
- Proactive and resourceful approach to your work.
- Natural problem solver with an ability to think on your feet and propose alternative solutions.
- Excellent organization, time management, ability to multitask and manage multiple priorities.
- Acute attention to detail - extremely organized.
- Ability to anticipate needs and preferences.
- Working independently.
- Excellent written and oral communication skills in English.
- Flexibility to adjust to the dynamic nature of a fast-paced company.

**Job Types**: Full-time, Permanent

**Salary**: $65,000.00-$70,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Paid time off
- RRSP match
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

  • Business Support Coordinator

    1 week ago

    Toronto, Canada Cabinet Office Full time

    **Cabinet Office: Learn, Experience & Cultivate your Career in the Centre for Excellence** Does the idea of working centrally across government and alongside decision-makers interest you? Do you have an exceptional eye for detail, superior organization, and digital proficiency? Are you interested in the legislative and decision-making landscape? Are you...

  • Executive Lifestyle Coordinator

    2 weeks ago

    Toronto, Canada Family Office Full time

    A prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish e

  • Executive Lifestyle Coordinator

    4 days ago

    Toronto, Canada Family Office Full time

    A prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish everyday experience. The chosen candidate will serve as the...

  • Executive Lifestyle Coordinator

    5 days ago

    Toronto, Canada Family Office Full time

    A prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish everyday experience. The chosen candidate will serve as the...

  • Executive Lifestyle Coordinator

    1 month ago

    Toronto, Canada Family Office Full time

    A prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish everyday experience. The chosen candidate will serve as the...

  • Executive Lifestyle Coordinator

    1 month ago

    Toronto, Canada Family Office Full time

    A prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish everyday experience. The chosen candidate will serve as the...

  • Executive Lifestyle Coordinator

    1 month ago

    Toronto, Canada Family Office Full time

    A prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish everyday experience. The chosen candidate will serve as the...

  • Executive Lifestyle Coordinator

    4 days ago

    Toronto, Canada Family Office Full time

    A prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish everyday experience. The chosen candidate will serve as the...

  • Executive Lifestyle Coordinator

    5 days ago

    Toronto, ON, Canada Family Office Full time

    A prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish everyday experience. The chosen candidate will serve as the...

  • Executive Lifestyle Coordinator

    4 days ago

    Toronto, ON, Canada Family Office Full time

    A prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish everyday experience. The chosen candidate will serve as the...

  • Office Coordinator

    1 month ago

    Toronto, Canada Centennial College Student Association Inc Full time

    **Job Title**: Office Coordinator **Reports To**:Team Lead, Student Services **Job Purpose**: The Office Coordinator works with a team of professional staff that support the student leadership and goals of the organization. The Office Coordinator supports the CCSAI offices and acts as a frontline ambassador for CCSAI to students, college staff and external...

  • Office Coordinator

    1 month ago

    Toronto, Canada Plooto Full time

    **The Role**: - As an Office Coordinator, you will have the opportunity to support a dynamic team of individuals while providing administrative support across our Company. This is an onsite role that will require you to be the main point person when it comes to office maintenance, mailing, shipping, supplies, equipment, bills, and managing our cheque...

  • Office Coordinator

    6 days ago

    Toronto, Canada Thinkingbox Full time

    **Who We Are** Hi! We’re Thinkingbox, a brand experience agency shaping the future through craft and curiosity. Our team brings together unique perspectives in design, technology, and strategy that push the boundaries for our clients to create work that is innovative. We are a curious bunch that loves to think big, continuously learn, and create. We love...

  • Office Coordinator

    4 weeks ago

    Toronto, Canada WalterFedy Full time

    If you are an applicant with disabilities and require accommodations, please let us know at the time of contact and provisions will be arranged. **Role at a Glance**: WalterFedy is looking for an Office Coordinator for our Toronto offices to help with the organization and execution of the daily administrative operations of the company. Working alongside the...

  • Office Coordinator

    1 month ago

    Toronto, Canada Walterfedy Full time

    Role at a Glance WalterFedy is looking for an Office Coordinator to help with the organization and execution of the daily administrative operations of the company. Working alongside the Office Manager, the Office Coordinator will help ensure our office and our people are functioning at peak performance. You’ll Love This Role If - You love variety in your...

  • Office Coordinator

    1 month ago

    Toronto, Canada Nous Group Full time

    **Nous is a great place to work** Nous Group is an international management consultancy with over 800 people working across Australia and New Zealand, the UK, Ireland and Canada. We are a values-based organisation that is inspired and determined to improve people's lives in significant ways. Working in unique, cross-disciplinary teams we create innovative...

  • Office Coordinator

    1 month ago

    Toronto, Canada WalterFedy Full time

    If you are an applicant with disabilities and require accommodations, please let us know at the time of contact and provisions will be arranged. **Role At a Glance**: WalterFedy is looking for an Office Coordinator to help with the organization and execution of the daily administrative operations of the company. Working alongside the Office Manager, the...

  • Office Coordinator

    1 month ago

    Toronto, Canada Fairstone Full time

    FAIRSTONE IS LOOKING FOR AN OFFICE COORDINATOR TO JOIN OUR TEAM. If you’re seeking a new challenge, with a growing company that values employee development, Fairstone is the right place for you. _There is no place like Fairstone!_ The Office Coordinator is the first point of contact for our company. Your role is to greet clients and visitors in a...

  • Office Coordinator

    3 days ago

    Toronto, Canada PLATFORM Insurance Full time

    #### How you will Impact PLATFORM ### How you will be Successful - Greet and welcome visitors in a positive and professional manner - Coordinate Outlook calendars and prepare meeting rooms for in-office meetings (May include organizing food and beverage, presentation set-up, and provide IT assistance.) - Answer, screen and direct incoming calls. - Share...

  • Office Coordinator

    1 month ago

    Toronto, Canada Linen Chest Full time

    Company Description Office Coordinator | Custom window treatments home shopping service Toronto You have experience in coordination and are an organized person? Do you want to work with a dynamic team and be a key player in the custom window treatments home shopping department? We are looking for someone like you to join our team! The Office Coordinator...