Bilingual Maintenance and Logistics Coordinator

7 months ago

Montréal, Canada BGIS Full time

Who We Are

**SUMMARY
The Maintenance Logistics Coordinator (MLC) works as an integral member of the operations management team supporting BGIS clients, Regional Operations Managers and BGIS Technicians by coordinating the daily operations and maintenance activities and analyzing maintenance activities necessary for safe, reliable, and efficient operations. Keeps all Operations files up to date, supports the planning, scheduling, and analysis of preventative and corrective maintenance activities. The MLC is also a supporting role for coordinating necessary resources, including parts, tools and employees for work related tasks associated within their designated area of operations. The MLC is expected to execute this work according to BGIS standard practices and is responsible to effectively keep an up
- to -date equipment list and maintenance data computerized maintenance management system (CMMS) Real Suite. The MLC is also responsible for office services, supporting in the financial administration and department records.

**KEY DUTIES & RESPONSIBILITIES
**Team Member Support**
- Keeps an up-to-date files for all Technicians for training records, etc. to confirm compliance in all matters.
- Maintains a data base for all Technicians’ licenses and follow up with all to ensure their licenses are up to date.
- Tracks and follow up on all health and safety training modules to ensure timely completion by the Technicians.
- Tracks vacation and sick days for all team members as well as time card collection and review, maintains an up to date log for extra hours worked according to the collective agreement and produces reports on all aspects as needed. Supports Team Members and ensuring expense reports and credit cards expenses are submitted along with the receipts are properly coded and signed.

**Reporting**
- Produces the Work Order Closure reports and follow up with all team members for timely closure.
- Completes high volume file management; ensuring files are complete, all authorizations and information is present for work completed
- Follows up on PMR Completion. Run Real Suite reports as required.
- Supports the Regional Managers in rescheduling as required PMRs and Plan Report.
- Supports / maintains a record of all air dryer run time reports and other critical HVAC equipment supporting Capital Programs.
- Ensures all equipment verification forms are collected and submitted to CMMS team in a timely manner.

**KNOWLEDGE & SKILLS
- It is mandatory that the MLC is bi-lingual. (French and English)
- High school completion plus a specialized technical or business course with up to three years demonstrated experience
- Specific experience and skill related to the assignment - facility management, churn, facility infrastructures, client industry sector, government sector, etc.
- Superior client management/customer service skills
- Display excellent interpersonal and communication skills, both written and verbal is essential
- Ability to pay strong attention to detail
- Ability to multitask, prioritize, stay organized, and perform in a deadline-oriented environment
- Analyze problems and have problem-solving skills
- Work independently as well as in a team-based environment
- Work in a fast-paced environment
- Effective Interpersonal skills, with an emphasis on communication (verbal/written)
- General knowledge of commercial building systems and/or construction
- Strong organizational, coordination and documentation skills with the ability to multi-task Proficient with MS Office, specifically advanced Excel skills

**Licenses and/or Professional Accreditation**

Valid driver’s license

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

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