Project Administrator

3 weeks ago

Langley, Canada Milestone Environmental Contracting Inc. Full time

Do you love a challenge? Are you interested in doing more than just talking about saving the Environment? Milestone Environmental Contracting takes on some of the most complex environmental clean up projects across Canada, making a lasting benefit to our environment and our community. We specialize in soil and ground remediation, water treatment, heavy civil construction, building decommissioning, land reclamation and rehabilitating sensitive habitats. At Milestone, we dare our clients to let us help them tackle their toughest jobs We are successful because we have the best team using the latest technology and techniques to develop innovative solutions in a fast paced and everchanging environment. We rarely do the same thing twice and always have fun while doing it.

What makes Milestone **the** place to work? We are a people first company that dedicates our time to saving the environment. We offer competitive wages and benefits, and we ensure all employees have the opportunity for professional growth and development. Other companies may say the are people first, but we live up to it. This is a promise we have been able to deliver on for the last 10 years and we continue growing stronger. If you think you are a fit, then we want you to grow with us.

Learn more about us and what we do on our website

MilestoneEnv.ca

***:
Milestone Environmental Contracting Inc. (MECI) is seeking a Project Administrator (PA) to assist the project delivery team through all stages of the project lifecycle, from the estimating to project closeout. Focus is on facilitating the information flow from the onsite Milestone project team, including subcontractors and suppliers, to the Project Manager (PM), and to the client. The PA is responsible for gathering project information and compiling it to meet the needs of the client and Milestone. The PA supports the PM with administrative tasks associated with the project and supports the finance department with entering project finance data into Maestro / Sage Intacct. PMs rely heavily on the PA for administrative support and the timely delivery of project information through out the project lifecycle. Like all employees here, you will be responsible for representing Milestone in a professional way that reflects our core values of Ingenuity, Entrepreneurial Spirit, Caring, Accountability and Collaboration. You will add value to the company through your attention to detail, initiative to investigate & looking for ways to improve day to day workflow, and your team-player communication style.

**RESPONSIBILITIES**:

- Receive, review, and process field data including daily field packages with supporting backup and vendor invoices.
- Verify accurate data capture and processing for all project costs including labour, equipment, subcontractor, and materials.
- Responsible for the AR/AP for the project with support from the PM and finance team.
- Assist with Pre-qualifications / Tenders / Proposals documentation.
- Develop submission structure / organize proposal content.
- Upload awarded estimates to Maestro for review by Project Manager
- Work closely with PM on Change Management processes for RFI / CCN submissions and follow up.
- Work with PM for Subcontract / Purchase Order / Change Order creation and entry to Maestro / Sage Intacct.
- Ensure flow down of Terms & Conditions from Prime Contract through to Subcontracts.
- Co-ordinate with PM and/or Site Supervisor for issuing of Subcontracts and Pos
- Ensure all associated Quotes and documents are uploaded to Maestro / Sage Intacct.
- Enter Subcontract in Maestro for approval PM prior to release.
- Confirm contract cost coding lines up with the estimate.
- Follow internal approval / sign off process.
- Upload signed contracts into Maestro / Sage Intacct.
- Verify & collect end of project documentation & project close-out requirements.
- Compile / complete project binders for Site Superintendents:

- Project Details Binder including control estimate, work plans, supplier quotes / purchase orders, job specifications, site drawings, permits and licenses, etc.
- Set up site specific field package for Site Superintendent to track daily activities and costs.
- Meet submission deadlines by establishing priorities and target dates for information gathering writing, review, and approval.
- Arrange for Bonding and / or Certificates of Insurance
- Set up project and client billing template in Maestro / Sage Intacct.
- Receive, review and process field data including daily field packages with supporting backup, vendor invoices.
- Support the project delivery team in meeting the project deliverables as required.
- Support subcontractor vetting and prequalification process.
- Reads, understands, and follows MECI’s Corporate Health and Safety Program, Policy, and Procedures. Ensures health and safety is considered in the performance of all activities both on and off the job. Participation in Health & Safety initiatives will be monitored and reviewed a

  • Project Administrator

    2 weeks ago

    Langley, Canada Focus Communications Inc. Full time

    **Job description**: FOCUS Communications is a diversified telecommunications contractor. FOCUS provides turn-key solutions for our business partners in the telecom industry. **Job Summary**: FOCUS Communications is looking for Project Planners and Administrators. The role is responsible to provide logistics to support the coordination and/or administration...

  • Project Administrator

    2 weeks ago

    Langley, Canada Focus Communications Inc. Full time

    Job description:FOCUS Communications is a diversified telecommunications contractor. FOCUS provides turn-key solutions for our business partners in the telecom industry.Job Summary:FOCUS Communications is looking for Project Planners and Administrators. The role is responsible to provide logistics to support the coordination and/or administration of various...

  • Real Estate Administrative Assistant

    2 weeks ago

    Langley, Canada PROJECT LOVE Full time

    **About Our Client**: Our client has been a top-producing RE/MAX real estate team for the past 5 years and are in the top 1.5% of realtors in the Fraser Valley. Their mission is to exceed their client’s expectations through exceptional service and to treat their real estate experience with the respect, care and professionalism it deserves. They are highly...

  • Project/procore Administrator

    4 weeks ago

    Langley, Canada Syber Concrete Forming Ltd. Full time

    **Project/Procore Administrator** **COMPANY PROFILE**: Syber Concrete Forming Ltd. was established in 2004, specializing in the construction and erection of concrete formwork, focusing on high-profile commercial and institutional projects as well as high-rise residential dwellings. Syber has built a reputation in the industry as an innovative company...

  • Systems Administrator, Projects

    4 weeks ago

    Langley, Canada TLC Solutions Full time

    **About TLC Solutions** TLC Solutions delivers, deploys and supports modern technology and IT services to businesses, schools, and government organizations. We distinguish ourselves from other IT service providers by offering complete managed service packages to our clients. We help our clients choose computers and devices that fit their needs, build and...

  • Systems Administrator, Projects

    3 weeks ago

    Langley, Canada TLC Solutions Full time

    Salary: **About TLC Solutions** TLC Solutions delivers, deploys and supports modern technology and IT services to businesses, schools, and government organizations. We distinguish ourselves from other IT service providers by offering complete managed service packages to our clients. We help our clients choose computers and devices that fit their needs,...

  • Systems Administrator, Projects

    2 weeks ago

    Langley, Canada TLC Solutions Full time

    About TLC SolutionsTLC Solutions delivers, deploys and supports modern technology and IT services to businesses, schools, and government organizations.We distinguish ourselves from other IT service providers by offering complete managed service packages to our clients. We help our clients choose computers and devices that fit their needs, build and manage...

  • Project Administrator/administrative Assistant

    2 weeks ago

    Langley, Canada Kingspan Insulated Panels Full time

    Overview: At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology,...

  • Project Administrator/administrative Assistant

    2 weeks ago

    Langley, Canada Kingspan Insulated Panels Full time

    Overview:At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology,...

  • Sr. System Administrator

    2 weeks ago

    Langley, Canada TLC Solutions Full time

    About TLC Solutions  TLC Solutions delivers, deploys and supports modern technology and IT services to businesses, schools, and government organizations.  We distinguish ourselves from other IT service providers by offering complete managed service packages to our clients. We help our clients choose computers and devices that fit...

  • Administrative and Marketing Special Projects

    3 weeks ago

    Langley, Canada Patko Immigration Consulting Full time

    Key Responsibilities: - Create marketing campaigns across various digital platforms. - Develop, manage, and analyze social media strategies and content. - Communicate and collaborate with clients, ensuring their needs are met and exceeded. - Organize, categorize, and archive digital materials for seamless access. - Work autonomously on projects, showcasing...

  • Project Coordinator

    6 days ago

    Langley, Canada Trinity Western University Full time

    **Project Coordinator (12‐month fixed term)** //Capital Projects Position Purpose and Summary The Project Coordinator will coordinate projects that fall under the umbrella of Capital Projects and Capital Renewal in the Campus Operations department. This position will be allocated tasks by the Project Leads and liaise with internal stakeholders as well...

  • Project Coordinator

    2 months ago

    Langley, Canada Cantera Management Group Ltd. Full time

    We are looking for a Project Coordinator to join our growing team! **Who we are**: Cantera Management Group is a premier construction management company based out of Langley, BC, that specializes in building townhouses and condos across the Lower Mainland and we love building communities. **Culture**: We are a team, and it shows! We not only enjoy working...

  • Project Coordinator

    2 weeks ago

    Langley, Canada Cantera Management Group Ltd. Full time

    We are looking for a Project Coordinator to join our growing teamWho we are:Cantera Management Group is a premier construction management company based out of Langley, BC, that specializes in building townhouses and condos across the Lower Mainland and we love building communities.Culture:We are a team, and it shows We not only enjoy working together - we...

  • Project Manager

    2 weeks ago

    Langley, Canada Trylon TSF Inc. Full time

    _Do you love wireless technology? We do. Are you passionate about supporting global wireless communications? We are._ - We are Trylon. Trylon has been supplying innovative, cell site steel infrastructure, as well as site acquisition, engineering services, installation and technical services for wireless networks since the introduction of cellular technology...

  • Administrative Assistant

    4 weeks ago

    Langley, Canada Xentric Engineering Ltd. Full time

    **Description**: We have an administration assistant position available in our Langley location who is self-motivated and enthusiastic with a positive attitude, an eye for detail, and strong organizational and communication skills. The Admin Assistant will have a vital role in working with the senior level management and directors to develop and establish...

  • Administrative Assistant

    4 weeks ago

    Langley, Canada Maple Reinders Full time

    **Job Description**: **Administrative Assistant** We continue to grow without sacrificing our quality and integrity, and are dedicate to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company we are looking for great people like you join our team! The Administrative...

  • Administrative Assistant

    2 weeks ago

    Langley, Canada Xentric Engineering Ltd. Full time

    Description:We have an administration assistant position available in our Langley location who is self-motivated and enthusiastic with a positive attitude, an eye for detail, and strong organizational and communication skills. The Admin Assistant will have a vital role in working with the senior level management and directors to develop and establish the...

  • Civil Construction Project Coordinator

    2 weeks ago

    Langley, Canada TYBO Contracting Ltd. Full time

    Job Dimensions:The Project Coordinator (PCO) is a member of the project management team who supports Project Managers/Superintendents by completing administrative tasks, assisting with technical/financial tracking, completing project communication under the oversight of the Project Manager, developing quality control requirements, and completing many tasks...

  • Accounting Administrator

    3 weeks ago

    Langley, Canada Britco Full time

    Founded in 1977, Britco has the largest fleet of modular buildings in British Columbia including: Site offices, Mobile offices, Office complexes, Classrooms, Sales centres, First aid buildings, Washroom facilities, Water and sewer tanks, Container solutions for storage, offices and walkways. We offer career, not a job in an environment known for strength,...