Administrative Assistant
4 weeks ago
Are you looking for a role that will challenge you?
Would you like to make a difference in the Environment?
If you answered yes, our Pinawa, Manitoba location is looking to fill the role of **Administrative Assistant**. The Administrative Assistant is an important member of the team that directly supports the Whiteshell Laboratories (WL) Sr. Engineering Manager and managers for the Engineering, and Work Control department. This key position will strive to support efficient operation of the office, through a variety of tasks related to organization and communication, be responsible for confidential and time sensitive material, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality in a timely manner. Can you see yourself filling this role? If you answered yes, then this may be the job for you
CNL Employees perform all duties in accordance with established health and safety and regulations/guidelines, policies and procedures (i.e. utilizing personal protective equipment as per safe work procedures). Notifies management or supervisor of all occurrences, injuries, illnesses or safety and health concerns which are likely to harm themselves, their co-workers or any other on the premises in a timely manner and in accordance with established reporting requirements.
**What will you be doing?**
- Coordinating the workflow of department manager/line director.
- Managing scheduling of meetings and appointments.
- Coordinating meetings, such as booking rooms, sending invites, ordering catering.
- Preparing correspondence, minutes, action lists; and prioritizing commitments.
- Tracking and following-up on actions placed on Manager/Director and other division staff.
- Acting as liaison between Director/Manager and division staff.
- Organizing events such as division seminars, workshops and international conferences.
- Arranging/coordinating travel.
- Maintaining accurate office records and files/follow-up system for outstanding issue.
- Adhering to CNL's corporate document standards and rules (formats, storage and numbering protocols).
- Working with various groups both within and outside of the departments ensuring reporting requirements are met.
- Communicating objectives, directives, policies/procedures, and general information to staff, and ensuring quality of cross-functional administrative processes.
- Providing status updates and supporting documentation for various scorecard/project reporting.
- Handling sensitive and confidential information pertaining to all levels of Departmental and/or Divisional staff.
- Working with the Director and/or Managers assisting in preparation of promotion cases.
- Coordinating meetings and gathering data from managers for various HR processes, such as performance management cycle, and succession planning.
- Assisting in the budget process (reporting forecasts, submissions to Finance).
- Coordinating smaller scale business support projects or providing administrative support to larger projects.
- Tracking and ordering supplies, photocopying and printing.
- Submitting maintenance/IT requests
- Submitting expense reports.
- Maintaining confidentiality in all matters.
- Performing other duties as assigned.
**What we are looking for**:
- High school graduate with post-secondary training in Office/ Business Administration or similar field.
- Minimum of seven (7) years’ experience in an administrative role, or equivalent.
- Proficiency in MS Office with expertise in Microsoft Word, Excel, PowerPoint and Outlook.
- Detail oriented and comfortable working in a fast-paced office environment.
- Excellent written communication skills.
- Superior organizational skills and dedication to completing projects in a timely manner with ability to multi-task and prioritize work.
- Attention to detail and problem solving skills.
- Capacity to work independently without supervision.
- “Team” oriented with demonstrated ability to work well with others and promote a positive work environment.
- Demonstrated leadership skills with ability to train and develop others.
- Demonstrated tact, diplomacy, trust, and discretion in handling of sensitive and confidential information.
- Experience in, or willingness to be trained in, the use of CNL business systems: ORACLE, ATOM, etc.
- Knowledge of Quality Assurance (QA) Manual and Procedures.
- Knowledge of radiation protection, environmental, QA and security compliance programs.
**Why CNL Whiteshell Laboratories?**
- Compressed work week You get to work hard and enjoy more time with your family and friends. Work-life balance is an integral part of our overall health and well-being; at CNL, we value this.
- We offer a complete total rewards package:
- paid time off (vacation, sick, floater & personal)
- benefits effective day one, that’s right no waiting period
- tuition support
- plus a pension
**Location**:
CNL Whiteshell is located in the beautiful and historic municipality of Pinawa,Manitoba
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