Event Coordinator

3 weeks ago

Toronto, Canada Proof Experiences Full time

**Objective**

Secure a part-time event coordination resource to effectively manage all Food Hall events from inquiry stage to implementation.

**Scope of Work and Responsibilities**
- Planning, design, production, overall co-ordination, and profitability of all Food Hall events.
- Bookings, consulting with clients and suppliers, handling logistics, managing budgets and invoicing.
- Management of all event booking queries, F&B inquires/questions, tours, and pricing.
- Lead discussions between client and each chef and/or Food Hall tenants, to ensure seamless integration of needs and build relationships.
- Manage/develop bookings calendar.
- Source, coordinate and manage 3rd party vendors specific to the space and as required for events (i.e., Security, Cleaning, Floral & Décor, etc.).
- Coordinate and organize set-up, tear-down and operations on event days.
- Manage risks and resolve problems that may occur.
- Prepare post-event reports.

**Key Traits / Skills**
- The ability to seamlessly manage and execute events will be an important driver to attract future events and generate revenue.
- Savvy communication and organizational skills with the capacity to multi-task in a fast-paced environment.
- Resourceful, tactical, and meticulous.
- An appetite to remain astute on industry best practices, innovations, and competitor happenings.
- Comfortable on the front line interacting with the community, tenants, vendors, and the media.
- Technically inclined and able to effectively project manage events using Microsoft Office, Outlook, and other planning tools.
- A doer who is calm under pressure and rises above during challenging situations.
- Kind-natured, focused and committed to the idea of working with a hardworking and compassionate team that strives for excellence.
- Creative, nimble, and able to work independently.
- The desire to work for a leader in the real estate industry.
- Awareness of sustainable business practices.
- Experience in the F&B industry with a focus on event planning / coordination / logistics.

After successful contract completion, consideration for a full-time opportunity is of high probability. This role will have the potential to eventually manage a more robust portfolio of venues within the development.

*Flexibility of hours is contingent on demand.

**Job Types**: Full-time, Fixed term contract
Contract length: 3-6 months

**Salary**: $60,000.00-$64,878.55 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 2023-03-12
Expected start date: 2024-03-04

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