Bilingual Medical Administrator

2 weeks ago

Moncton, Canada Canadian Health Solutions Full time

**Bilingual Medical Administrator**

Job Brief

**Responsibilities**:

- Receive and interact with external clients, customers, vendors, consultants, suppliers, guests and visitors to our clinic as required.
- Answer telephones as required, triage inquiries, take messages, send and receive fax and mail as required. Manage the flow of information to any member of our clinical team.
- Open and sort mail, and summarize memos that are received before passing the information on to the people you assist.
- Communication and follow-up with pharmacies and other family practices for requested medical information.
- Monitor readiness and or cleanliness of clinic rooms.
- Prepare refreshments for meetings and greet attendees as required.
- Transcription (from audio dictation and from printed, written or electronic documents). Including specialist reports, medical-legal reports, recorded meeting minutes, letters and correspondence.
- Multi-disciplinary medical report assembly and content review, proofing, editing and advanced Word formatting.
- Administration and processing of clinical intake forms, questionnaires, pre-employment testing, memory testing, client history, consents and checklists directly with our clients.
- Act as a interpreter within clinical assessments with our specialist consultants.
- Open and close client paper and electronic files, prepare medical charts, scan documents, index medical records, filing and tracking all correspondence relating to these files.
- Use of Microsoft Word, Excel, Outlook, Adobe Acrobat, dictation and transcription software (Express Scribe), and other medical related computer software as required.
- Other clinical projects and client file related work as assigned.

Required
- Bilingualism is a critical requirement. (fluent written and spoken French and English).
- Ability to translate to and from French & English.
- Excellent computer skills, Proficiency in Microsoft Office - Outlook, Excel & Word (advanced Word formatting).
- Good organizational and time management skills. Ability to multi-task is critical.
- Ability to coordinate and manage multiple conflicting priorities often under pressure.
- Exceptional interpersonal skills and strong leadership ability.
- Strong and effective verbal and written communication skills (spelling, punctuation, grammar). Excellent proof reading, Word editing and formatting skills to ensure process quality assurance.
- Proficient typing, transcription skills.
- Be able to maintain confidentiality and client discretion at all times.
- Must be detailed oriented to ensure accurate deliverables with ability to take initiative to meet deadlines.
- High level of motivation, maturity & dependability.
- Must be a fast learner and open to feedback.
- High level of business maturity in a fast paced, high output practice.
- Team player and an ability to collaborate.
- Positive attitude and the ability to reflect a professional company image.

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