Administrative Assistant

2 weeks ago


Vancouver, Canada The Madison Group Full time

**Key Responsibilities**:

- Receive and welcome visitors to the office and maintain the visitor log
- Sort and distribute incoming mail, prepare packages for delivery and coordinate courier packages
- Set up boardrooms for in person and video conference meetings, including catering and clean up after the meeting
- Purchase kitchen and office supplies and coordinate recycling of office supplies
- Organizing social events
- Assist with the organization and tidiness of the common kitchen
- Scanning and photocopying
- Print and coordinate signatures on legal documents
- Print and assemble quarterly board packages
- General filing
- Log IT issues into a tracking system and follow-up on resolution
- Book lunch reservations and prepare expense reports
- Other duties and ad-hoc tasks as required

**Requirements**:

- Strong verbal and written communication, organizational and time management skills
- Demonstrated ability to manage multiple tasks concurrently and consistently meet deadlines with attention to detail while working both independently and with a team
- Some proficiency using Microsoft Excel, Word, and PowerPoint, and Zoom and Teams video conferencing platforms
- Experience with accounting systems is an asset

**What we offer**:

- $65,000 - $70,000 per annum, dependent on experience
- Extended health and dental benefits
- Collaborative and supportive environment
- Mentorship and career development support from a highly experienced leadership team
- Company social activities

Madison is committed to a diverse and inclusive workplace. We are an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected status.



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