Executive Assistant to The HR Manager and The

4 weeks ago

Waterloo, Canada SalesEvolve Solutions Inc. Full time

the **Position: Executive Assistant to Manager of HR and the President(s)**

**Job Summary**:
The Executive Assistant provides administrative and operational support to the Human Resources department and the President(s) of the company. This role involves various tasks related to recruitment, onboarding, employee records management, and general HR support as well as administrative support for the President(s). The position works closely with the HR Manager and leadership team.

**Responsibilities**:
1. Collaboration and Cross-Communication:

- Work closely with the HR Manager, leadership team, and client stakeholders to gather information, address feedback, and incorporate changes.
- Communicate policy changes and updates effectively to all relevant parties.
- Provide guidance and support to stakeholders on policy-related inquiries.
- Collaborate with HR Manager to provide seamless and effective HR services.

2. Executive Assistant for President(s)

3. HR Policy and Compliance:

- Support the implementation and communication of HR policies, procedures, and guidelines.
- Assist in maintaining and updating employee handbooks and policy manuals.
- Edit and proofread policy documents to ensure clarity, consistency, accuracy, and adherence to organizational standards.
- Review existing policies for outdated information, inconsistencies, or gaps.

4. Policy Documentation Management:

- Maintain a central repository for policy documents, ensuring version control and accessibility for all relevant stakeholders.
- Update and publish policy documents in a timely manner to reflect changes and revisions.
- Develop and implement processes to ensure regular policy reviews and updates.
- Ensure policy documents are properly formatted and consistent in style and tone.

5. Recruitment and Selection Support:

- Assist in posting job advertisements on various platforms and websites.
- Conduct reference checks and background screenings as required.
- Assist in preparing offer letters and employment contracts.

6. Onboarding and Orientation:

- Coordinate and schedule new hire orientations.
- Prepare new hire documentation, including forms, contracts, and benefits enrollment materials.
- Assist in conducting employee orientation sessions to familiarize new hires with company policies, procedures, and culture.
- Ensure all necessary paperwork and documentation is completed accurately and in a timely manner.

7. Employee Relations and Support:

- Serve as a point of contact for employees regarding HR-related queries, policies, procedures, concerns, and requests.
- Promote positive employee relations and a healthy work environment.
- Assist with various HR projects and initiatives, such as employee engagement surveys, performance management processes, and training programs.
- Maintain confidentiality and handle sensitive employee information with discretion.

8. Administrative Support:
Qualifications:

- Post-secondary degree or diploma in Human Resources and/or proven experience as an HR Assistant or in an HR administrative support role and/or as an Executive Assistant.
- Understanding of HR policies, procedures, and best practices.
- Proficient in using Google Suite (Docs, Sheets, Forms, Slides) and MS Office Suite (Word, Excel, PowerPoint) is a must.
- Knowledge of HUMI HRIS software or willingness to learn and adapt to new HR technologies.
- Proven experience in editing, writing, or managing policy documents.
- Good command of the English language, including grammar, punctuation, and style.
- Strong attention to detail and ability to maintain accuracy in editing and writing.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Strong problem-solving skills and ability to work independently as well as part of a team.
- Ability to maintain confidentiality and handle sensitive information.

To apply:

- Submit your resume and a cover letter highlighting your relevant experience, and why you are right for the role.
- If you require special accommodations at any stage of the recruitment process, please indicate this in your cover letter.

**Job Types**: Part-time, Permanent
Part-time hours: 25 per week

**Salary**: $19.00-$23.00 per hour

**Benefits**:

- Flexible schedule
- Work from home

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Waterloo, ON N2K 4H2: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

Work Location: Hybrid remote in Waterloo, ON N2K 4H2

Expected start date: 2023-08-08

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