HR Intern

3 weeks ago

Toronto, Canada Metro Inc. Full time

**Position Title**:
***HR Intern

**Requisition ID**: 33583

**Career Group (ADSP)**:
***Administrative

**Division**:Human Resources (01000177)

**Department**:
***Human Resources

**Work Location**:METRO ON - 170 THE WEST MALL (#A-WEST)

**Province**:Canada : Ontario

**Position Type**:Intern/Student

**Summary**:
**Responsibilities**:

- Set up new hires in SAP and Kronos.
- Update systems with status changes, terminations, leave of absences and address/phone number changes, work schedule changes. Includes updating any tracking reports.
- Maintain files, keep filing up-to-date, including movement of active files to termination when required.
- Assist in the processing of payroll from a bookkeeping perspective in a Time and Attendance system (Kronos) and maintaining employee records.
- Assist in the processing and balancing of the hourly payroll for the unionized full and part time employees for four (4) Distribution Centres on a daily/weekly basis. Accurate data entry, adding and balancing between Kronos and excel labour sheets.
- Ensure that job premiums, as set out in the Collective Agreement, are paid on a daily basis.
- Sort and distribute direct deposit pay stubs for the Distribution Centres. On occasion attaching communication memos to pay stubs.
- Saturday/Sunday routine includes auditing week, scrolling records in Kronos and daily and weekly balancing of payroll. (if required)
- Requirement for coverage during peak vacation season.
- Audit Emergency Leave of Absence forms once signed off by Human Resources Supervisor. Update tracking report. This includes updating records in Kronos and SAP.
- Assist with Lawyer letter requests, confirmation of employment letters, audit of HR Master Data and make corrections.
- Report any irregularities in data to management.
- Producing reports for finance/operations and distributing as required.
- Run annual report for absence codes for hourly FT employees.
- Assist HR Supervisor/Director with departmental projects as required.

**Qualifications**:

- College Diploma in Human Resources, Payroll or Business Administration is an asset.
- 1+ years relevant work experience
- Good oral and written communication skills including good interpersonal skills.
- Solid mathematical and calculator skills. Strong computer skills. Knowledge of Kronos and SAP is an asset.
- Flexibility to work weekends, statutory holidays and extra days for vacation/absence relief, based on the needs of the business.
- Professional at all times and maintain utmost confidentiality of employee information and records.
- Experience in a Distribution Centre office environment and working with collective agreements is an asset.
- Ability to problem-solve and work independently with mínimal or no supervision.

**Relationships**:
Distribution Centre Departments (Operations, Human Resources, IT, Health & Safety, Finances and Labour Relations)

Union employees.

Vendors: Insurance companies, banks, lawyers, and Government offices.

**_
Metro values, respects and leverages the differences and competences of all employees from a variety of different backgrounds. We will consider all qualified applicants for employment._**

**_ _**

**_ Only applicants that meet the qualifications will be contacted._**

**_ We respectfully request no calls or unsolicited resumes from agencies._

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