Procurement Assistant

6 months ago

Edmonton, Canada Jatec Full time

**WHAT WE DO**:
JATEC has been connecting communities for 40 years. We have expertise in the installation of fiber optics, underground utilities for residential development, street lighting, and highway sign infrastructure across Canada.

**JOB SUMMARY**:
Reports to the Director of Procurement. This role provides clerical and administrative support to assist the purchasing department in achieving its objectives. The incumbent must have a fundamental knowledge of procurement, strong interpersonal skills, and be customer-focused.

**WHAT WE OFFER TO YOU**:

- Industry competitive wages.
- 100% Employer Paid Extended Health Benefits and Employee Assistance Program.
- Group Retirement Savings Plan.
- Advancement and learning opportunities.

**KEY RESPONSIBILITIES**:

- Input, commit, print, log, and distribute all types of purchase orders and subcontracts.
- Maintain monthly purchase order report and compile statistics using graphs and historical data.
- Maintain purchasing module database and RFQ system.
- Maintain filing system including archiving.
- Enter purchase orders in database.
- Assist accounts payable with matching, filing, and correcting of invoices.
- Maintain all files and spreadsheets concerning procurement.
- Research and resolve purchase order discrepancies pertaining to price and quantity differences.
- Process, confirm, and track all purchase orders to ensure timely delivery.
- Proactively monitor future orders to ensure timely receiving.
- Generate and distribute reports, expedite orders, arrange shipping, prepare files for costing.
- Attend and participate in meetings, take meeting minutes, and coordinate agendas.
- Provide clerical and administrative support on other projects as required.
- Create professional rapport with all external customers and public to facilitate JATEC image.
- Support other members of the Purchasing Team to meet deadlines and assist with workload (invoices, issue resolution and troubleshooting, build understanding and capabilities in procurement processes).
- Meet established goals based on JATEC’s vision, purpose, values and business plan.
- Learn and evolve position to support growth of company.

**SKILLS & QUALIFICATIONS**:

- Post-secondary education in procurement and/or office administration supplemented by at least 1 year of professional work experience within an office.
- Exposure to the construction industry is an asset.
- Knowledge of purchasing principles, techniques, practices, and ethics.
- Maintain confidentiality, professionalism, and use discretion with sensitive information.
- Proven ability to work under pressure, prioritize tasks, and meet deadlines for normal functions and special assignments.
- Excellent keyboarding, data entry and computer skills.
- Proficiency using MS Office (Outlook, Excel, Word).
- Ability to work effectively within a team environment.
- Ability to build positive working relationships with internal and external clients.
- Attention to detail and accuracy.
- Excellent communicator - both written and verbal.
- Self-motivated / self-starter.
- Excellent time management skills.
- Analytical and results-driven attitude.
- Flexibility to work additional hours if needed.

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