Project Coordinator

5 months ago

Toronto, Canada Thentia Full time

**Title: Project Coordinator**

**Location: Toronto (Adelaide & Victoria) or Oklahoma City (Robinson at Leadership Square)**

**This role is primarily ‘work from office’ **4 days a week.**

**About Thentia**

Thentia is a fast-growing, venture capital-backed software as a service (SaaS) company that is emerging as a world leader in government technology with a platform that is transforming and modernizing how regulatory organizations are conducting business. As a company of builders, thinkers, and owners, Thentia gives employees the opportunity to create amazing solutions, showcase their talents, and benefit from our shared success as we scale up in the U.S., Canadian, and global markets. Our solutions directly impact public trust and regulatory integrity, helping regulators and agencies meet 21st century standards by leveraging predictive analytics, Big Data, AI, and other innovative capabilities.

**About **T**he **R**ole**:
The Project Coordinator is a key enabler role that helps the effectiveness of our Project delivery of our customer software implementations. You will be supporting Project Managers with coordination and completion of projects on time, within budget, and within scope. You will maintain and follow up on key project items, such as the project schedule, risk/issue log, and deliverable documentation. You will ensure the Project Management tools are maintained, accurate, and consistent with standards to ensure audit requirements are met. You will provide assistance with preparing reports for internal and external management regarding status of project.

**Responsibilities**:

- Coordinate project team for adherence to provided timelines and deliverables.
- Ensure documentation is maintained within the Enterprise Project Management tool throughout the length of the project.
- Assist Project Managers, Program Managers and Head of PMO with operational functions and processes, and regularly follow up to ensure ongoing maintenance and reporting of projects.
- Manage day-to-day operational and administrative activities for the Project Management team.
- Analyze project data and produce progress reports.
- Prepare communications around plans, actions, risks, and issues with key stakeholders.
- Document lessons learned and best practices for future reference and continuous improvement.
- Support the PMO with resource planning and forecasting.
- Maintain the project and PMO financial reports.
- Establish and grow relationships with multiple teams across the Thentia organization

**Qualifications**:

- 3 + years of project coordination experience in a consulting capacity, preferably in a SaaS environment.
- Post secondary education in business administration, engineering, or other related fields.
- Strong understanding of project management methodologies, tools, and techniques.
- Pursuit of Project Management Professional (PP) credential, via PMI is preferred but not essential.
- Ability to work independently and as part of a team
- Solid organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple projects simultaneously and manage time effectively.
- Ability to adapt to changing environments and timelines
- Excellent communication and strong interpersonal skills
- Ability to organize priorities based on deadlines
- You have the willingness to learn and develop your skills
- You are proactive and can prioritize across multiple competing priorities
- Strong proficiency in project management software such as Microsoft Project, Jira, Clickup, or similar tools.

**We’re** proud to be ‘Great Place to Work’ certified in the U.S. and Canada. **Nearly 90% of our employees have participated and nearly 9 out of 10 employees overall agreed that Thentia is a ‘great place to work’.

**What we offer - **Thentia provides employees with:

- A competitive base salary
- Opportunity for discretionary performance bonuses (or sales commissions, based on role)
- Opportunities for personal and professional growth, promotion, and advancement
- Opportunity to work within a high performing culture
- A learning environment to challenge yourself and others to do their best work
- An environment to do innovative work
- An ability to make an impact in an evolving industry that impacts public trust and safety

**What we look for**:
**Our Commitment**

We thank all applicants in advance for applying. Only individuals selected for interviews will be contacted.

**Staffing Firms**:Thentia does not accept unsolicited submissions. All firms must have valid agreements in place.

  • Project Coordinator

    1 month ago

    Toronto, Ontario, Canada Baycrest Project & Construction Management Full time

    Project Coordinator Job DescriptionBaycrest Project & Construction Management is seeking a highly skilled and motivated Project Coordinator to join our team. As a key member of our project management team, you will provide administrative support to our Project Manager, Site Supervisor, and Project Team.Key Responsibilities:Provide administrative assistance...

  • Project Coordinator

    4 weeks ago

    Toronto, Ontario, Canada Baycrest Project & Construction Management Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Coordinator to provide administrative assistance to our Project Manager, Site Supervisor, and Project Team. The selected candidate will play a key role in all phases of our construction projects, from tender through construction and close-out.Key ResponsibilitiesProvide administrative...

  • Project Coordinator

    2 months ago

    Toronto, Canada Baycrest Project & Construction Management Full time

    **Responsibilities** - Provide administrative assistance to Project Manager, Site Supervisor and Project Team for all project related work - Play a key role through all phases of our construction projects, from tender through construction and close-out - Proactively manage project processes and documents, such as project set up, bid packages, subcontract...

  • Project Coordinator

    2 months ago

    Toronto, Canada Baycrest Project & Construction Management Full time

    Baycrest has been rapidly growing over the past few years and are looking for skilled and enthusiastic individuals to join our team! The selected candidate would provide administrative assistance to the Project Manager, Site Supervisor and Project Team for all project related work.  Responsibilities   Provide administrative...

  • Virtual Coordinator

    3 months ago

    Toronto, Canada Project FoodChain Full time

    **About us** Project FoodChain is an agile and rapidly growing Toronto-based charity dedicated to food justice and supporting unhoused individuals across the Greater Toronto Area. **Why Join Us?** This role offers opportunities to advance to a full time management-level position as our organization continues to expand. **Flexibility**: **Our Culture**: At...

  • Project Manager

    6 months ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    5 months ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Baycrest Project & Construction Management Full time

    Baycrest Project & Construction Management is a rapidly expanding organization seeking highly skilled and motivated individuals to join our team.The selected candidate will provide administrative support to the Project Manager, Site Supervisor, and Project Team for all project-related work. This role plays a key part in all phases of construction projects,...

  • Project Manager

    3 months ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Ipd Project Administrator

    6 months ago

    Greater Toronto Area, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Coordinator

    6 months ago

    Toronto, Canada BGIS Full time

    **Who We Are** **SUMMARY **The Project Coordinator is accountable for the delivery of project sub-components and projects.** **KEY DUTIES & RESPONSIBILITIES **For the assigned projects and project sub-components**: **- **Supports the delivery of projects through effective coordination and delivery of assigned sub-components within overall projects.** **-...

  • Project Coordinator

    1 month ago

    Toronto, Ontario, Canada Foilcon Full time

    Project Coordinator Job DescriptionFoilocn is seeking a highly skilled Project Coordinator to join our team. As a Project Coordinator, you will be responsible for providing administrative support to project managers and teams, ensuring the smooth execution of projects from start to finish.Key Responsibilities:Provide administrative support to project...

  • Project Coordinator

    6 months ago

    Toronto, Canada BGIS Full time

    Who We Are SUMMARY The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects. KEY DUTIES & RESPONSIBILITIES For the assigned non-technical projects and project sub-components: - Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall...

  • Project Coordinator

    5 months ago

    Toronto, Canada BGIS Full time

    Who We Are SUMMARY The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects. KEY DUTIES & RESPONSIBILITIES For the assigned non-technical projects and project sub-components: - Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall...

  • Project Coordinator

    5 months ago

    Toronto, Canada BGIS Full time

    Who We Are SUMMARY The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects. KEY DUTIES & RESPONSIBILITIES For the assigned non-technical projects and project sub-components: - Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall...

  • Project Coordinator

    4 weeks ago

    Toronto, Ontario, Canada IMPACT COACHES Full time

    Job Title: Project CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Project Coordinator to join our team at IMPACT COACHES. As a Project Coordinator, you will be responsible for providing administrative support to our project management team, ensuring the smooth execution of projects from start to finish.Key...

  • IT Project Coordinator

    7 months ago

    Toronto, Canada Selrhub It Solutions Full time

    **Responsibilities**: - Assist in planning, organizing, and coordinating IT projects to ensure successful delivery. - Collaborate with project managers, stakeholders, and IT teams to define project scope, timelines, and deliverables. - Monitor project progress and maintain project documentation, including schedules, budgets, and status reports. -...

  • Project Coordinator

    6 months ago

    Toronto, Canada Thales Full time

    Location: Toronto, Canada Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems....

  • Project Coordinator

    5 months ago

    Toronto, Canada Soletanche Bachy Canada Inc. Full time

    Project Coordinator **Duties**: - Assist in the planning and execution of projects - Coordinate project activities and ensure they are completed on time and within budget - Monitor project progress and provide regular updates to stakeholders - Prepare project documentation, including project plans, schedules, and reports - Collaborate with team members to...

  • Project Coordinator

    3 months ago

    Toronto, Canada Arizet Labs Canada Full time

    **Position: Project Coordinator at Arizet Labs** Arizet Labs is seeking a detail-oriented and organized Project Coordinator to manage and oversee the development of innovative software projects. You will play a key role in ensuring that projects focused on front-end (React.js, jQuery, Next.js) and back-end (Node.js, MongoDB) development, particularly in the...