Assistant Concessions and Front of House Coordinator

4 months ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Hourly - Assistant Front of House Coordinator

Job Title

Assistant Concessions and Front of House Coordinator

Department

FOH & TIX Support | Chan Centre for the Performing Arts

Compensation Range

$27.93 - $27.93 CAD Hourly

Posting End Date

September 13, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

There are 3 vacancies for this position

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

50% Concession, 50% FOH

To assist with the coordination of all aspects of the Bar and Concessions for the Chan Centre.
Supervises the Front of House Event Staff for show related and concession duties on selected events.

Although this is a part-time position, there will be times that full-time hours will be required, including evenings and weekends. Applicants must be available for a minimum of 2 shifts a week (approx. 8-10 hours) with one shift falling on a weekend (Friday, Saturday, Sunday). Shift start times can be in the morning, afternoon or evening.

Organizational Status

Reports to the Manager, Ticketing and Front of House as well as the Events and Front of House Coordinator.

Work Performed

The Assistant Concessions and Assistant Front of House Coordinator will, on rotation also work a standard FOH and bar positions.

Concessions duties - 50%
- Assists with training, motivating, supervising Bar and Concession staff in conjunction with the Events and Front of House Coordinator and Manager, Ticketing and Front of House.
- Updating, implementing and maintenance of Bar and Concessions’ stock inventory, sales database and investigates variances.
- Printing of concessions invoices from host bar events.
- Tracks variances from each bartender in each event.
- Creating and distributing nightly bar sales reports
- Prepares monthly concessions summary reports.
- Creating and distributing Host Bar Event invoices to appropriate staff
- Creating and updating concessions manuals.
- Updates bar database when new products are brought in.
- Works with the Front of House Coordinator forecasting future needs of Bars and Concessions’ products and supplies, and ordering accordingly
- Tracking Bar spillage and shrinkage for daily reports and weekly budget reports
- Communicates with bar staff about new products and procedures.
- Occasionally collects and does laundry (table cloths, cleaning rags).
- Assists the Front of House Coordinator with the “Serving it Right Certification” of each Bartender and Bar Captain.
- Works with the Front of House Coordinator to ensure standards set out by the Liquor Licensing Board and the Vancouver Board of Health as well as setting and maintaining the highest standards set out by the Chan Centre are met.
- Ensuring security of building and safety of performers, staff and patrons including lock up of building at the end of the evening when required.
- Reports any necessary building repairs to the Front of House Coordinators or the Production Clerk.
- Performs other related duties as required.

FOH duties - 50%
- Performs data entry on the computerized operations records including scheduling, staff contact lists, event listings, and availability sheets.
- Assist with creation and distribution of show reports.
- Supports Front of House Coordinator by administrating the scheduling of their respective staff. Tracks responses from staff confirming or declining shifts.
- Ensuring effective implementation of Bar and Concessions services to the general public and all patrons attending performances and activities at the Chan Centre.
- Maintaining standards set out by the Liquor Licensing Board and the Vancouver Board of Health as well as setting and maintaining the highest standards set out by the Chan Centre.
- Supervises FOH cash handling on nights that he/she is assigned to work.
- Works with Front of House Coordinator(s) and Manager, Ticket Supervisor(s), Ticketing staff, Production Manager, Stage Technicians and clients to ensure that performances and events run smoothly and on time, including the handling of any patron problems or concerns.
- Supervises the entry of latecomer to all events.
- Oversees and ensures that negotiated customer requirements are met at each performance or event including receptions, ceremonies, meetings and plenaries.
- Helping to ensure security of the building and safety of staff and patrons including lock up of building at the end of the evening when required
- Writes the Front of House show report for the event he/she is supervising.
- Reports any necessary building repairs via the Front of House Show report, to the appr

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