Program and Event Coordinator

3 weeks ago

Spruce Grove, Canada The City of Spruce Grove Full time

ABOUT US

The City of Spruce Grove is a fast growing, dynamic city committed to building and maintaining a fiscally responsible community that serves our residents, attracts visitors, and promotes future growth.
The “Values, We Live By” are accountability, communication, leadership, integrity, and respect while we work towards maintaining a work/play balance.
We are an organization that cares, an organization that is committed to our city and committed to you. The City of Spruce Grove is committed to public service, where everyone feels empowered to contribute their best work. We believe that by working together in a spirit of collaboration and respect, we can achieve great things.

THE OPPORTUNITY

The Program and Events Coordinator provides support and assists Program or Event Specialists with the coordination required to plan and provide a variety of City-led programs and events. Including, but not limited to, researching, planning, facilitating, implementing, and evaluating programs and events within the Recreation and Culture Department. This position may provide on-site supervision of program leaders and/or volunteers, as it pertains to various programs and events.

This is a casual position used to fill various program and event requirements throughout the year.

RESPONSIBILITIES

Plan and Coordinate Assigned Programs or Events
- Contribute to assigned program and event plans and prepare all required supplies, equipment, forms and where required confirm special guests and field trip contacts.
- Assist in providing high-quality, programs that meet identified program outcomes, standards, and requirements.

Program and Event Coordination and Administration
- Maintain appropriate work records including daily logbooks, incident and accident reports, timesheets, duty sheets and other documentation.
- Ensure that all tasks and paperwork are completed in a timely, quality manner, including regular communication to participants/volunteers/contractors.
- Contribute to training and/or orientation manuals by keeping them updated and policy information current.
- Submit a final report including the program’s progress/successes, recommendations for future programs and/or events.

Provide Oversight and On-site Supervision to Assigned Staff or Volunteers
- Ensure on-site leadership aligns with the City/Department plans, and related values and guiding principles.
- Create and foster a safe, welcoming, enjoyable environment for all, by leading program participants and other volunteers, or assigned staff in a professional, safe, and engaging manner.
- Through effective use of communication, provide a high level of coaching, training, and mentoring to assigned staff and volunteers (program leaders, event and program volunteers) to ensure assigned tasks, program/event goals and outcomes are achieved.

QUALIFICATIONS
- Enrollment in a post-secondary institution in a related field with completion of the first year.
- Minimum of one (1) year experience supervising staff and/or volunteers.
- Minimum of one (1) year directly related experience in planning and leading recreation, events, youth or related educational programs, and/or event planning.
- Minimum of two (2) years’ experience in a child/youth related role.
- Strong customer service orientation and the ability to build positive, productive business relationships.
- Enhanced knowledge of Microsoft Outlook, Word, Excel, Teams, and PowerPoint.

CONDITIONS OF EMPLOYMENT
- Driver’s License - must obtain a satisfactory review of a three-year Driver’s Abstract.
- Criminal Record and Vulnerable Record Check Clearance.

NEXT STEPS
- This selection process may be used to fill casual/term positions of various types and tenures.

WHY WORK FOR US?
- Positive Work Atmosphere
- Competitive Wage
- Great Learning Opportunities

Company

City of Spruce Grove

Location

Community and Protective Services - Recreation and Culture - Programs and Events

Opening Date

Mar 11, 2024

Closing Date

Mar 25, 2024

Starting Date

Mar 25, 2024

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