Academic Program Assistant

2 weeks ago


Barrie, Canada Georgian College Full time

**Academic Program Assistant (Health, Wellness and Sciences)**

**(**
**Job Number**:
**316-23**
**)**

**Department**: Health, Wellness and Sciences

**Campus**:
***Barrie

**Classification**:
***Support Staff
***

**Posting Date**:
***August 22, 2023

**Salary Range**: $ 24.87 (start rate) - $ 28.81 (4 year rate)

**Hours per week**:
***37.5 hours per week

**Status**:
***Contract (Appendix D)

**Effective**:
***September 5, 2023 to September 9, 2024

**THIS IS A TEMPORARY REPLACEMENT POSITION FOR A BARGAINING UNIT EMPLOYEE.**
***Terms and conditions of employment are as outlined in the Support Staff Collective Agreement.
- Reporting to the Business Manager, the incumbent’s main focus is providing frontline customer service to students, staff
- and external organizations. In addition, they provide administrative, technical and cross-campus support for a cluster of programs and staff within the Health, Wellness and Sciences portfolio. Specific duties include, but are not limited to:

- Creating and maintaining confidential student files
- Providing curriculum and faculty support by monitoring data, updating / generating cross-campus program curriculum packages, as well as generating reports ( i.e. Academic Progression reports) and assisting with entering marks in the student information system (SIS)
- Updating and maintaining databases, as well as shared information on the college network / intranet, related to curriculum, annual program planners, curriculum approval, accreditation, cycle, etc.
- Assisting with the development of Articulation Agreements by organizing material and preparing drafts to final documents
- Supporting the committee meeting process which includes logistics, minutes, and action item follow-up
- Organizing and arranging logistics for special event functions
- Monitoring accounts payable and purchase orders to ensure proper allocation of accounts
- Maintaining and ordering office equipment and supplies
- Assisting in organizing faculty student feedback and other surveys
- Coordinating and assisting with the process for the Key Performance Indicator (KPI) Survey
- Providing administrative and general office support to the academic program area - coordinators and faculty
- Assisting with orientation of new staff and faculty to the academic area and college

**QUALIFICATIONS**:

- Successfully completed a one year postsecondary certificate in a relevant field of study that may include, but is not limited to office administration or business
- Two years’ experience in an office environment providing administrative and general office support (i.e. ordering office supplies, faxing and photocopying, etc.)
- Experience in a frontline customer service role that required problem solving and conflict resolution skills
- Experience with data entry and pulling reports from a database
- Experience providing committee support and taking minutes
- Computer skills and experience using Microsoft Office Suite (Outlook, Excel, Word, etc.) to answer inquiries, and prepare and maintain information (i.e. contact lists, correspondence, etc.)
- Communication (written and oral) and interpersonal skills to answer inquiries and draft documents
- Organizational and time management skills with the ability to multitask to provide day-to-day support while meeting special project deadlines
- The ability to be accurate and detail oriented in order to compile / organize information, prepare reports, and input data
- Proven ability to work independently or within a team environment
- Experience in an academic institution using a student information system (preferably Banner) is an asset
- Alternate formats will be provided upon request throughout the recruitment and selection process._
- Georgian College has introduced FLEX Work for some positions.
**This position is currently eligible for Hybrid Work**. FLEX Work agreements will be determined between the employee and manager when employment commences and may change in accordance with the FLEX Work guidelines. All employees are required to permanently reside in the province of Ontario.

**Applications for this position must be received by 11:59 p.m. on August 28, 2023.** While we thank all applicants, only those contacted for an interview will be acknowledged.


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