Administrative Project Specialist
3 weeks ago
The Administrative Project Specialist position is responsible for providing administrative support for the roofing and engineering departments, as well as assisting with the proposal process.
**Major Duties & Responsibilities**
- Construction Administration:
- Assembling tender packages
- Issuing tender packages and scheduling tender meetings
- Prepare and Issue addendums during tendering
- Receiving tenders and preparing Bid Recap summaries
- Preparing Letters of Recommendation for contract award
- Preparing CCDC 2 contracts
- Prepare Certificates of Payment
- Processing monthly contractor progress payments
- Tracking project submittals and shop drawings
- Processing shop drawings
- Preparing Proposed Change Notices, Change Orders, and Supplemental Instructions
- Managing filing and archiving of project documents
- Assist with the creation and review of Work Orders
- Preparing Transmittals
- Prepare and distribute meeting minutes
- Distribute Observation Reports and Field Review reports.
- Office Administration:
- Proof reading of reports
- Monitoring progress of our work for billing clients
- Issuing fee adjustment requests when required
- Tracking client contract value
- Assist with office organization
- Assist with reception duties as needed
- Business Development:
- Assisting the Proposal Manager with preparing proposals as required
**Requirements & Qualifications**
- Highly proficient in written and verbal English
- Strong attention to detail
- Post-secondary degree or diploma preferred
- 1-2 years of experience in an administration role
- Experience within similar industry is an asset
- Excellent problem solving skills
- Superior telephone manners and strong interpersonal skills
- Strong customer service orientation
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