Office and Administrative Specialist
3 days ago
Looking for an opportunity to make a real impact? We’re currently recruiting for an Office and Administrative Specialist based out of our Corporate Head Office in Richmond, B.C. to join our amazing team of talented employees.
Boston Pizza International has been recognized as one of Canada’s 50 Best Managed Companies since 1994. Serving more than 40 million guests annually, Boston Pizza International Inc. is Canada’s No. 1 casual dining brand with more than 380 restaurants in Canada and more than $1 billion in sales. Boston Pizza has for decades enjoyed a significant takeout and delivery side to our business, which has served as a strong advantage vs. most competitors in helping us adjust to and successfully weather the significant impacts the pandemic has had on the broader restaurant industry. You won’t regret your decision to join our team
**What you do**:
Reporting to the Events and Initiatives Manager, this position will contribute to the success of the organization by establishing a safe and supportive work environment for our employees; supporting the move to a more flexible work environment; providing support for corporate events, projects and initiatives and in maintaining effective business relationships with our landlords, vendors, suppliers, clients and employees.
**In this role, your responsibilities will include**:
Office Coordination
Managing office space, moves
Facilities and equipment management, which includes all office services, storage facilities
Liaising with landlord on all aspects of office/building maintenance
Working collaboratively on securing and managing vendor contracts and services;
Ensuring offices and common areas are appropriately cleaned and safety protocols are being adhered to;
Managing all office supplies and inventory;
Monitoring and managing all office-related expenses, adhering to the administration budget;
Coordinating all incoming office mail and deliveries and all outgoing mail and couriers;
Providing reception services and general office duties as required;
Supporting the Director of Human Resources in drafting employee communications; scheduling meetings and coordinating employee events;
Maintaining strong working relationships with property management, vendors, clients and employees.
Administration Support
Assist with scheduling, coordinating and attending meetings as required, including venue research, food & beverage coordination, group transportation, reservations and meeting minutes (Some travel may be required)
Complete and submit expense reports for Managers.
Compile detailed research and estimated expense documents for various projects
Coordination of the summer charity golf program.
Coordinate event and charitable sponsorships alongside the Marketing Department.
Coordinate and arrange business travel.
Liaise with internal and external contacts on behalf of the team; Franchisees, Suppliers, Vendors, and Business Contacts.
Provide calendar management and communication about upcoming events.
Prepare and handle internal event announcements, tracking and communication
Detailed document review and cross referencing
**What you offer**:
Post-secondary education in business administration, or other relevant field would be an asset.
Office coordinator experience and a minimum of 2-3 years providing administrative support.
Event coordination experience would be an asset.
Excellent interpersonal and relationship-building skills;
Strong customer service orientation;
Excellent verbal, written and organizational skills, with strong attention to detail;
Ability to take initiative, manage multiple tasks/projects and prioritize these appropriately;
Agile, adaptable and the able to thrive in a fast-paced environment;
Ability to listen actively, analyze a situation, and determine appropriate next steps;
Ability to exercise judgement, tact and discretion in managing confidential information; and
Strong working knowledge and understanding of Microsoft office programs, particularly Microsoft Word, Excel and Teams.
**IMPORTANT**: Boston Pizza International has adopted a hybrid work environment which allows for a mix of home office and in-office work. More specifically, this role requires a minimum 1-2 days in the office per week, depending on in-office activities which may require more time in-person, providing support as we re-open our Richmond office, adhering to all provincial health recommendations and safety protocols.
**Why you want to work with us**:
We’re a strong Canadian brand with a hospitality focus, embracing a work-hard, play hard philosophy;
We’re an organization with a strong emphasis on team culture;
Our entrepreneurial roots support a culture of collaboration;
We’re always looking to promote internal talent;
We have a tight-knit team to support you every step of the way; and
Through the “Future Prospects” Boston Pizza Foundation, we’re focused on giving back to the communities we live, work and play in.
**What’s next**:
If you
-
Medical Administrator
2 months ago
Richmond Hill, Canada Obstetrics and Gynecology Specialist Full timeA Dynamic and well-established Medical Specialist clinic that provides Medical (Obstetrics and Gynecology) and Aesthetic care in Richmond Hill is seeking a highly motivated, skilled, engaging and compassionate professional to fill a full-time **Medical Administrator position** who can manage the clinic daily. Our office provides high - quality,...
-
Medical Administrator
4 months ago
Richmond Hill, Canada Obstetrics and Gynecology Specialist Full timeA Dynamic and well-established Medical Specialist clinic that provides Medical (Obstetrics and Gynecology) and Aesthetic care in Richmond Hill is seeking a highly motivated, skilled, engaging and compassionate professional to fill a full-time **Medical Administrator position** who can manage the clinic daily. Our office provides high - quality,...
-
Office Administrator
6 months ago
Richmond, Canada Carleton Environmental Services Full time**Office Administrator** **Carleton Environmental Services** 5871 McCordick Road Richmond, ON K0A 2Z0 Carleton Environmental Services (CES) is a family owned and operated business located in rural South Ottawa. We have proudly been serving the community, providing expert and trustworthy waste management services to Ottawa and surrounding areas since...
-
office administrator
7 months ago
Richmond, Canada Bhullar Excavating and Demolition Inc Full timeEducation: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...
-
Administrative Support Specialist
2 months ago
Richmond, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Richmond. The successful candidate will be responsible for providing administrative support to our office operations, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence, schedule meetings, and...
-
Administrative Officer
7 months ago
Richmond, Canada Jia Zhong Trading and Marketing Company Inc. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry...
-
Office Efficiency Specialist
2 months ago
Richmond, British Columbia, Canada beBee Professionals Full time $45,000 - $65,000We are seeking a highly organized and proactive Office Efficiency Specialist to join our team in Richmond, Canada. In this role, you will be responsible for overseeing the daily operations of the office, ensuring efficiency and a productive work environment.Responsibilities:Manage office operations, including scheduling, correspondence, and file...
-
Administrative Support Specialist
2 months ago
Richmond, British Columbia, Canada beBee Professionals Full time $30,000 - $40,000As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office in Richmond, Canada.Key Responsibilities:Provide exceptional customer service, answer and direct incoming calls, and greet visitors.Schedule appointments, manage office calendars, and perform general administrative tasks.Ensure the reception...
-
Administrative Support Specialist
1 week ago
Richmond, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000About beBee Professionals in RichmondWe are seeking a detail-oriented Administrative Support Specialist to manage daily office operations, supporting staff and ensuring efficient administrative tasks completion.Key Responsibilities:Manage incoming calls, emails, and correspondence efficiently.Schedule meetings and appointments, manage office calendars...
-
Administrative Support Specialist
2 months ago
Richmond Hill, Ontario, Canada beBee Professionals Full time $30,000 - $45,000We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Richmond Hill. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring a smooth and efficient day-to-day functioning of the office.Key...
-
Office Administrator
22 hours ago
Richmond, Canada Thomson and Fenn Trading Ltd. Full timeWe are looking for a skilled **Office Administrator** to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities. An excellent office Administrator is, above all, an organized and competent professional with...
-
Office Administrator
1 month ago
Richmond Hill, Canada NDE Professional Accounting and Tax Services Full timeNDE Professional Accounting and Tax Services is a dynamic and client-focused accounting firm committed to delivering exceptional financial services. We are seeking an organized and motivated Office Administrator to join our team. If you have strong administrative skills, experience working in an accounting firm (an asset but not required), and knowledge...
-
Administrative Support Specialist
2 months ago
Richmond, British Columbia, Canada beBee Professionals Full time $35,000 - $50,000beBee Professionals in Richmond is seeking a highly skilled Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Provide administrative support to our office operations,...
-
Administrative Project Specialist
22 hours ago
Richmond, Canada IRC Building Sciences Group, A Rimkus Company Full time**Job Title**: Administrative Project Specialist **Location**: Richmond, BC **Summary** The Administrative Project Specialist position is responsible for providing administrative support for the roofing and engineering departments, as well as assisting with the proposal process. **Major Duties & Responsibilities** - Construction Administration:_ -...
-
Office Administrator
6 months ago
Richmond, Canada Viva Pharmaceutical Inc. Full time**Office Administrator** **Responsibilities** - Organize office and assist associates in ways that optimize procedures - Sort and distribute communications in a timely manner - Create and update records ensuring accuracy and validity of information - Schedule and plan meetings and appointments - Monitor level of supplies and handle shortages - Resolve...
-
Office Administrator
6 months ago
Richmond, Canada Seaville Transport Full timeOverview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office. This is a full-time position with opportunities for growth and development. **Responsibilities**: - Provide administrative support to...
-
Office Administrator
6 months ago
Richmond, Canada Daily Fresh shellfish Inc. Full timeOverview: **Responsibilities**: - Manage office activities and operations to ensure efficiency - Answer and direct phone calls using proper phone etiquette - Maintain office supplies inventory and place orders when necessary - Organize and schedule appointments - Assist in organizing and maintaining files and records - Provide administrative support to...
-
Administrative Officer
3 months ago
Richmond, Canada DNBC FINANCIAL CANADA LIMITED Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...
-
Office Administrator
6 months ago
Richmond, Canada Seaville Transport Full timeOverview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office. This is a full-time position with opportunities for growth and development. **Responsibilities**: - Provide administrative support to...
-
office administrator
3 months ago
Richmond, Canada Shentong Education Full timeEducation: College/CEGEPExperience: 1 year to less than 2 yearsPublic administrationBusiness/commerce, generalOffice management and supervision or equivalent experienceTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed...