Office Coordinator

3 weeks ago

Vancouver, Canada Clark's Audio Visual Services Ltd. Full time

**ABOUT US**:
Clark’s Audio Visual Services Ltd. has been one of Vancouver’s longest established suppliers of audio visual equipment and technical support services for the convention, meeting and special event industry. It has been our passion for more than 40 years providing creative, innovative audio visual solutions that bring your event to life and make your message stick.From concept and planning to execution and follow-through, you can count on us to handle all of the technical details to make your event a success.

With our personalized approach, we stand by your side from the beginning of a project through to completion and remain committed to exceeding your expectations in all areas of event technology services. Should the unexpected happen, you can rest easy knowing that our extensive experience and top-of-the-line audiovisual equipment enables us to address problems quickly and efficiently. From lighting and sound, to staging and projection mapping, we can help reach your audience with power and clarity.
- This position is available for an Office Coordinator_ _starting immediately._

**Responsibilities** **(but not limited to)**
- Performs reception duties, directing communications and queries towards the appropriate individuals
- Maintain and update various records and documents for company executive(s)
- Draft, review and send communications on behalf of company executive(s)
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Supports the Managing Director in reviewing, streamlining and updating operation processes and procedures
- Performs financial duties such as payment processing, company expense reporting and other duties required
- Responsible for the maintenance of office supplies, including ordering and purchasing
- Assist with staffing and scheduling as required
- Performs other related administrative duties and responsibilities as required

**EDUCATION & EXPERIENCE**
- Post-Secondary Diploma required
- Minimum 1-2 years of experience in office coordination or administrative assistant
- Experience in Audio-Visual company would be ideal but not required

**KEY COMPETENCIES**
- Fluent English speaker with excellent verbal and written communication skills
- Exceptional customer service skills
- Detail Oriented
- Ability to multi task with excellent time management skills
- Team Player, who is also able to work independently, with mínimal supervision
- Understand and adhere to professional A/V industry requirements
- Professional personal presentation and demeanour
- Strong IT skills, proficient in Microsoft Office Suite (work,excel, powerpoint, office, outlook etc.)

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care

**Schedule**:

- 8 hour shift
- Monday to Friday

**Education**:

- Post Secondary school

**Experience**:

- Administrative assistant or office coordinator: 1 year (preferred)

**Work Location**: In person, Vancouver BC

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Monday to Friday

Application question(s):

- Are you located in/ near Vancouver and/ or Lower Mainland?

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative assistant: 1 year (required)

Work Location: In person

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