Proposal Specialist

2 weeks ago

Mississauga, Canada Graham Full time

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Buildings division and deliver innovative projects in the healthcare, education, hospitality, recreational, entertainment, retail, commercial office, mixed-use, multi-family residential and light industrial sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

**About the role**:
Reporting to the Pre-Cosntruction Director, the Senior Proposal Coordinator provides proposal development and coordination to the business and ensures our response to solicitations (Requests for Proposals, Requests for Information, etc.) are driven by high quality, customer-focused content. The Proposal Coordinator plans and coordinates a range of proposal support activities while working with multiple team members and leading the preparation of proposal response materials and manage internal proposal deliverables. The Senior Proposal Coordinator will creates cohesive and coherent narratives through the integration of information presented in several formats (written, verbal, graphic), and completes the final production (printing and packaging) for delivery.

**_
As a Senior Proposal Coordinator at Graham you will:_**
- Implement the proposal process as defined and ensure all prepared proposal and qualification submissions are high quality, compliant with solicitation requirements, and communicate Graham's capabilities and value of service.
- Offer possible solutions to a variety of problems of moderate scope and complexity.
- Ensure client documents are downloaded (and updated regularly), and a copy is sent to all proposal response team members.
- Demonstrate an understanding of the solicitation document(s), identify response deliverables, establish submission schedules, and communicate responsibilities and accountabilities to the response team.
- Establish a responsibility / compliance matrix and updates as required.
- Follow the proposal schedule, ensuring all tasks are completed by the established due date.
- Develop and manage an internal proposal kick-off meeting (with the Pre-Construction Manager and associated Pre-Construction team members), during which the responsibilities (including own deliverables) will be assigned, and win strategies and themes, key messages, differentiators, and storyboarding will be discussed and agreed upon.
- Collaborate with business unit leaders, keeping them accountable to the compliance and helping them to understand the compliance requirements of the proposal.
- Facilitate review meetings as necessary.
- Check and edit narratives for understanding, grammar, and readability as one voice, ensuring consistency on use of format and terms.
- Support development of presentations, e-bulletins, and other internal and external communications and documentation.
- Maintain the document library for resumes, project fact sheets, etc.

**Qualifications and experience**:

- 5+ years of experience in preparing proposals with a General Contractor or in the construction industry.
- Advanced communication and writing skills.
- Completion of a diploma training program at a college or technical school, or a university bachelor program. (With a preference for those with Literature, Marketing, Construction Management or Communications Degrees)
- Experience writing proposals and presentations.
- Ability to lead a process with support and guidance.
- Ability to work under demanding deadlines and work schedules.
- Proficiency with Adobe Suite, MS Office Suite, and SharePoint.
- Experience with InDesign.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

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