payroll Administrator

3 weeks ago


Ottawa, Canada Canadian Red Cross Full time

**Employee Working Location**: Remote (Ottawa, ON)

**Employment Status**: Permanent Full-Time

**Salary Band**: $49,794 - $62,242 / year

The Canadian Red Cross (CRC) - an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in strengthening their resilience. As a **Canada’s Best Employers 2024**, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment.

**In this role, you will**:

- Process bi-weekly payroll and special payroll for hourly and salaried employees.
- Process departmental time sheets and data imports on a daily and weekly basis.
- Respond to employee, manager and HR staff enquiries regarding benefits, collective agreements, timekeeping and escalations.
- Verify, maintains and organizes all payroll information and documentation (i.e. new hires, deductions, salary changes, leave processing, contributions, and terminations).
- Data entry into HRIS and payroll systems.
- Prepare payroll deduction remittances for bargaining units, business partners and providers.
- Process payments, pay corrections, retros, and historical adjustments.
- Compile statistical and period-end reports, statements, and summaries related to pay and benefits accounts, and reconciling payroll liability accounts.
- Process employee changes, system terminations and Records of Employment.
- Process severance pay and retiring allowances.
- Maintain information integrity within HRIS and Payroll systems and ensuring accuracy.
- Assist in the preparation of T4s, T4As, pension adjustments, and T2200s for year-end balancing.
- Report annual vacation carry over balances and calculations of entitlements.
- Maintain employee electronic payroll files.

**What we are looking for**:

- Completion of a diploma from a recognized post-secondary institution, with a concentration in accounting, finance, payroll or business administration.
- A minimum of two years of job‑related work experience, or an equivalent combination of education and experience.
- Payroll Compliance Practitioner (PCP) certification from the Canadian Payroll Association or working towards certification.
- Fluency in French is preferred (speaking, reading and writing).
- Experience in bi-weekly payroll, with employment standards in all Canadian provinces.
- Experience with unions and collective agreements.
- Solid organization skills and ability to manage time and deadlines.
- Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.
- Proficient in compiling, validating and analyzing time, payroll and accounting data.
- Able to modify and extract reports from raw data using MS Excel and Smartsheets.
- Able to provide sound judgment and exercise a high level of confidentiality and discretion while working with sensitive and private information.
- Good communication and interpersonal skills, with both internal and external audiences.
- CPM or CPP certified or working towards.
- HRPA certification completed or underway.
- Knowledge of and ability to utilize HRIS systems and other related software packages.
- Strong knowledge of MS Office Suite; Smartsheet, and Microsoft Excel.
- Experience working in MD Dynamics AX, Kronos Workforce Central or Dimensions is a definite asset.
- Solid understanding of the employment standards and legislated provincial payroll rules is mandatory.

**Working conditions**:

- If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).


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